HomeMy WebLinkAboutAgenda Report - November 18, 1998 (51)0
® CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Award Contract for Electric Utility Substructures on Century Boulevard and Rivergate Drive
($218,450.00).
MEETING DATE: November 18, 1998
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council award the contract for installation of electric utility
substructures on Century Boulevard and Rivergate Drive to the low bidder,
Royal Electric Co., Sacramento CA, in the amount of $218,450.00
BACKGROUND INFORMATION: On October 28, 1998, bids were received and opened for this project. Two
bids were received with the results shown below:
Bidder Amount
Royal Electric Company, Sacramento CA $218,450.00
Crutchfield Construction Company, Stockton CA $219,100.00
This project will install substructures (electric conduits and vaults) in Century Boulevard from Stockton Street to
Cherokee Lane and on Rivergate Drive n/o Royal Oaks Court. The substructures will allow the Department to install a
main underground feeder on Century Boulevard that will serve new industrial loads on Neuharth Drive and a circuit tie
between Rivergate and River Pointe subdivisions thereby providing a back up source for either subdivision.
Notice Inviting Bids and Information to Bidders were mailed to 13 prospective bidders as well as various Builders
Exchanges. Only two contractors responded with a bid. The Engineer's Estimate for this project was $160,000.00
and was in part based on information obtained from a prospective bidder. This prospective bidder did not bid the
project.
The discrepancy between the Engineer's Estimate and the bids received was analyzed during the evaluation process
and the following determined. 1) At present and in the foreseeable future the demand for contractors is very great
resulting in few bidders and higher than expected bid prices. This fact was verified by contacting prospective bidders,
all indicating that the current demand prohibited them from bidding. 2) The bids the City received are comparable with
recent bids received by other Utilities for similar projects. Based on this information and the likelihood that rebidding
may not lower the bid price coupled with the necessity for this feeder by next peak load season, May 1999, it is
recommended that the bid be awarded to the low bidder.
FUNDING: Department's 1998-99 Financial Plan and Budget, Distribution System Improvement (page E-23).
f� 72 -
Funding Approval: �
Vicky WcAthie, Finance Director
APPROVED:
H. Dixon Olynn -- City Ma ager
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CITY OF LODI COUNCIL COMMUNICATION
PREPARED BY: Hans Hansen, Manager Engineering and Operations
Alan N. Vallow
Electric Utility Director
AN V/H H
C: City Attorney
Purchasing Officer
APPROVED:
H. Dixon Flynn -- City Manager
RESOLUTION NO. 98-165
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE PURCHASE OF ELECTRIC UTILITY
SUBSTRUCTURES ON CENTURY BOULEVARD AND
RIVERGATE DRIVE
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WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on October 28, 1998, at 11:00 a.m. for Electric
Utility Substructures on Century Boulevard and Rivergate Drive, described in the specifications
approved by the City Council on October 7, 1998; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed
with the City Manager as follows:
Bidder Location Bid
Royal Electric Company Sacramento $218,450.00
Crutchfield Construction Company Stockton $219,100.00
WHEREAS, the City Manager recommends award of the contract for Electric Utility
Substructures on Century Boulevard and Rivergate Drive to the low bidder, Royal Electric Company of
Sacramento, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the contract
for Electric Utility Substructures on Century Boulevard and Rivergate Drive, be and the same is hereby
awarded to Royal Electric of Sacramento, California, the low bidder, in the amount of $218,450.00.
Dated: November 18, 1998
I hereby certify that Resolution No. 98-165 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held November 18, 1998, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Land, Mann, Pennino and Sieglock (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
ALICE M_ REIMCHE
City Clerk
98-165