HomeMy WebLinkAboutResolutions - No. 81-49RESOLUTION NO. 81-49
A RESOLUTION AUTHORIZING DESTRUCTION
OF CERTAIN FINANCE DEPARTMENT RECORDS
In accordance with Government Code Section 34090, the City Attorney
has filed his written consent to the destruction of the Finance Department
Records listed on Exhibit "A" attached hereto and thereby made a part hereof.
BE IT RESOLVED, by the City Council of the City of Lodi that:
1. The Records heretofore identified are no longer required.
2. The City Council of the City of Lodi finds that the City Attorney
has given his written consent to the destruction of the heretofore
described records and the destruction of these records is hereby
authorized.
DATED: May 6, 1981
I hereby certify that Resolution No. 81- 49 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held May 6,
1981 by the following vote:
Ayes: Councilmen - Murphy, Pinkerton, Katnich, and McCarty
Noes: Councilmen - None
Absent: Councilmen - Hughes
1 ILL �tiZU�c i
ALICE M. REIMCHE
City Clerk
81- 49
EXHIBIT "A"
r
SUBJECT: DESTRUCTION OF RECORDS - FINANCE DEPARTMENT
CHECKS:
Payroll
1925 -
1975
General Warrants
1940
- 1975
Library
1938
- 1975
Pension
1938
- 1975
Parking Meter Revenue
1960
- 1975
Bond Interest & Redemption(41)
1966
- 1975
Bond Construction (40)
1965
- 1975
Miscellaneous Checks
1936 -
1975
Special Deposits
1938
- 1975
LEDGER CARDS:
Revenue
1966
- 1974-75
Expenditure
1953
- 1974-75
General Ledger
1953
- 1974-75
CLAIMS
1970
- 1975
CLAIM REGISTERS
1964 -
1975
PAYROLL REGISTERS
1949
- 1973
W -2s & INCOME TAX RETURNS
1958
- 1973
REVENUE REPORTS
1970
- 1974-75
EXPENDITURE REPORTS
1970
- 1974-75
MISCELLANEOUS MEMOS
1972
- 1974-75
GASOLINE CHARGES
1968
- 1974-75
SPECIAL ALLOCATIONS
1972
- 1974-75
DEPARTMENTAL CHARGES
1968
- 1974-75
PACIFIC MUTUAL LIFE INS. PAYMENTS
1959
- 1975
GASOLINE INVOICES
1975
- 1978 .
Finance Department
Destruction of Records
Page 2
BANK STATEMENTS & DEPOSIT SLIPS
CETA & CCCJ REPORTS
COPIES OF PURCHASE ORDERS
WORKERS COMPENSATION WORKSHEETS
TRIAL BALANCES
PAYROLL DATA:
Payroll Reports
Labor -.Balance Reports
Daily Exception Sheets
Year-to-date Registers
Administrative Leave Registers
Overtime Registers
Employee Balances &
Next Step Increase
Payroll Registers
Payroll Activity
Time Reports & Summary of Daily
Exception Sheets
APPROVED: m�
Ronald M. Stein
City Attorney
DATE: May 4, 1981
1974-75
1974-75
1949 -1974-75
1976 - 1978 (Keeping 6/30 preclosing
and postclosing of
each year only)
1977-1978
1977-1978
1977-1978
1977-1978 -
1977-:1978
1977-1978
1977-:1978
1977-.1978
1977:1978
1977-.1978