HomeMy WebLinkAboutResolutions - No. 2001-182RESOLUTION NO. 2001-182
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF ONE XEROX MODEL 480 HIGH-VOLUME
COPIER FOR ADMINISTRATION
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services, or equipment when it is in the best interest of
the City to do so; and
WHEREAS, the present Administration copier, a Xerox Model 5385, was
purchased from Xerox in May 1996 and has since produced 2.3 million copies; and
WHEREAS, Xerox has discontinued training repair technicians on Model 5385,
and plans to stop production of replacement parts, as well as increasing its maintenance
program fees on discontinued models to defer costs; and
WHEREAS, a comparison was made of the three leading copier manufacturers,
Canon, Ricoh, and Xerox. Canon was unable to meet our high-volume requirements.
Staff attended demonstrations on Xerox and Ricoh models. While the Ricoh Aficio 850
was comparable to the Xerox 480 in features, performance, and cost, the Ricoh
contains three times more moving parts and was simply too large to fit in the available
space in the copy room; and
WHEREAS, through a pricing agreement with the County of Los Angeles, Xerox
is able to offer LA County pricing to cities and counties throughout California. The
Xerox Model 480 carries a list price of approximately $58,000. Through the LA County
agreement, this model is available at a discount to the City of Lodi for $25,318.02, which
includes 7.75% tax and a $3,000 trade-in on the Xerox 5385. The Maintenance
Contract is $560.00 per month ($13,440.00 for 24 months); and
WHEREAS, it is staff's recommendation that the City Council authorize the
purchase of the Xerox Model 480 at the total cost of $38,760.00, which includes the
24 -month Maintenance Contract.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of the high-volume Xerox Model 480 copier from Xerox
Corporation at the cost of $38,760.00, which includes the 24 -month Maintenance
Contract.
Dated: August 1, 2001
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I hereby certify that Resolution No. 2001-182 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 1, 2001, by the
following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk