HomeMy WebLinkAboutResolutions - No. 84-10711
RESOLUrICN NO. 84-107
RESOLUTIM AMMIZING THE EX=ICN OF A CCNIRACT
WITH SAN J(aAQUIN COIN FCR DIAL -A -RIDE SERVICES IN
THE iM1OCUBRIDGE AREA
RESOLVED that the City Council of the City of Lodi does
hereby extend the Contract with San Joaquin County for Dial -a -Ride
services in the Woodbridge area, a copy of which Extension Agreement
is attached hereto marked Exhibit "A" and thereby made a part hereof.
BE IT RIMER RESOLVED by the City Council of the City of
Lodi that the Mayor and the City Clerk are hereby authorized to
execute the subject Extension Agreement.
Dated: July 5, 1984
I hereby certify that Resolution No. 84-107
was passed and adopted by the City Council
of the City of Lodi in a meeting held July
5, 1984 by the following vote:
Ayes: Council Members - Hincbman, Reid, Olson,
Pinkerton, & Snider G&yor)
Noes: Council Rkrrbers - None
Absent: Council Members - None
4
Alice M. Reimche
City Clerk
84-107
Before the Board of Supervisors
County of San Joaquin, State of California
s-84- ) q 4
MOTION: WILHOIT/ALVA
WOODBRIDGE/LODI TRANSIT SERVICE
THIS BOARD OF SUPERVISORS does hereby authorize and
direct the Chairman of the Board of Supervisors to sign
the attached one-year operating agreement between the
County of San Joaquin and the City of Lodi to continue
service to Woodbridge for fiscal year 1984-85, and
FURTHER, authorize and direct the Public Works
Department to negotiate with the City of Lodi, the extension
of service to the Acampo area, and
FURTHER, authorize and direct the Public Works
Department to prepare a Transportation Development Act
Claim based on the negotiated agreements, for signature
and submission by the County Administrator or his designee.
I HEREBY CERTIFY that the above order was passed and adopted on
by the following vote of the Board of Supervisors, to wit
AYES: YOSH1KAWA.'MLH01 , ALVA. CC`= -A, EA`?SEZ
NOES: NSNE
ABSENT: F40NE
ABSTAIN:
Copies to: Board Clerk - Orig.
Co. Admin. - 1
Co. Counsel - 1
Auditor - 1
Public Works - 2�
COB 12 City of Lodi - 1
COG - 1
JUL 3 1984
By DEBBIE CHAPMAN
Dqmty Clerk.
c 9
Y
JORETTA J. HAYDE
Clerk of the Board of SupervisoYs�
County of San Joaquin
State of California
By DEBBIE CHAPMAN
Dqmty Clerk.
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1 A G R E E M E N T
2 THIS AGREEMENT, made and entered into this day of
3 JUL 3 1984 , 1984, by and between the CITY OF LODI, a
4 municipal corporation, hereinafter referred to as CITY, and the
5 COUNTY OF SAN JOAQUIN, a political subdivision of the State of
6 California, hereinafter referred to .as COUNTY.
7 WITNESSETH:
8 WHEREAS, CITY is presently operating a low-cost transpor-
9 tation.system to the residents of the City of Lodi, commonly
10 known as Lodi Dial -A -Ride; and,
11 WHEREAS, the Board of Supervisors of COUNTY and the San
12 Joaquin County Council of Governments (COG) have identified the
13 transit needs of the unincorporated area of Woodbridge; and,
14 WHEREAS, it has been determined that the most feasible method
15 of serving the Woodbridge area transit needs is through an agree -
16 ment extending the service area of the current Lodi Dial -A -Ride
17 system to the Woodbridge area;
18 NOW, THEREFORE, the parties hereto, for and in consideration
19 of the charges, terms, covenants, and agreements contained herein,
20 agree as follows:
21 1. INCORPORATION BY REFERENCE
22 That agreement dated July 1, 1984, by and between CITY
23 and Wynston Margrave and Rae Neel Margrave, doing busi-
24 ness as City Cab Co., and that document entitled
25 OPERATIONAL POLICY FOR LODI DIAL -A -RIDE are hereby
26 incorporated herein by this reference as Exhibit A and
27 Exhibit B, respectively.
0 CO. COUNSEL 17
1 2. SCOPE OF SERVICES
2 CITY agrees to provide sufficient vehicles to operate a
3 dial -a -ride transit system in the unincorporated area of
4 Woodbridge depicted on Exhibit C, a copy of which is
5 attached hereto and by this reference incorporated
6 herein, between the hours of 7:00 a.m. and 7:00 p.m.,
7 Monday through Friday of each week, excluding holidays
8 (New Year's Day, Washington's Birthday, Memorial Day,
9 July 4th, Labor Day, Thanksgiving Day and Christmas Day).
10 Services provided pursuant to this agreement shall meet
11 all applicable requirements of Exhibit A and Exhibit B
12 herein and shall include the area depicted on Exhibit C
13 herein.
14 3. TERM
15 The term of this agreement shall be a period of one (1)
16 year commencing on July lst, 1984, and terminating on
17 June 30, 1985, subject to earlier termination upon the
18 cancellation or termination of that agreement incor-
19 porated herein as Exhibit A. However, commencement of
20 service shall be conditioned upon the funding of a
21 Transportation development Act (TDA) grant.
22 4. RENEWAL OR CANCELLATION
23 The term of this agreement may be extended for one-year
24 periods, up to three years, upon COUNTY's written noti-
25 fication to CITY that the COUNTY desires to continue the
26 services provided herein upon the same terms and con -
27 ditions. Said notification must be given at least 60
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0 CO. COUNSEL 17
1 days before the expiration of the term.
2 In the event that CITY decides to discontinue said ser-
a vices and determines that renewal of this agreement is
4 not practical or feasible, CITY agrees to provide COUNTY
5 with at least 30 days' written notice of such discon-
6 tinuance or nonrenewal.
7 5. COMPENSATION
8 In consideration for dial -a -ride services provided pur-
9 suant to this agreement, COUNTY agrees to compensate
10 CITY for each dial -a -ride ticket presented to COUNTY at
11 the rate of THREE DOLLARS FIFTY CENTS ($3.50). Tickets
12 for Woodbridge dial -a -ride passengers shall be furnished
13 by CITY and shall be color coordinated so as to be
14 distinguishable from Lodi dial -a -ride tickets. Prices
15 for Woodbridge dial -a -ride tickets shall be within the
16 sole discretion of COUNTY. COUNTY agrees to pay CITY
17 for services provided pursuant to this agreement within
18 ten (10) working days of receipt of a bi-weekly invoice
19 from CITY. The bi-weekly invoice shall be mailed to:
20 Department of Public Works
21 Attn: Doralee Boles
22 Post Office Box 1810
23 Stockton, California 95201
24 6. INSURANCE
25 CITY agrees to obtain for COUNTY insurance coverage as
26 an additional insured and indemnification under the
27 terms and conditions provided in Exhibit A herein from
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9 CO. COUNSEL 17
1 Wynston Margrave and Rae Neel Margrave, doing business
2 as City Cab Co.
3 In addition to the extent not covered by provisions of
4 Exhibit A herein, COUNTY agrees to indemnify and hold
5 CITY free and harmless from any claim or demand for
6 damages to persons or property that may occur as a
7 result of performance of this agreement.
8 7. RECORDS
9 CITY agrees to supply COUNTY with all records and infor-
10 mation necessary to satisfy State and federal grant and
11 audit requirements. CITY shall permit authorized repre-
12 sentatives of COUNTY, the U. S. Department of transpor-
13 tation, and the Comptroller General of the United States
14 and the State or its designated representatives to
15 inspect and audit all data and records relating to the
16 performance of this agreement.
17 IN WITNESS WHEREOF, the parties hereto have executed this
18 agreement the day and year first written above.
19
20 CITY OF LODI, a municipal corporation
21 c
571-ul'e,��22 B
Mayor
23
24 ATTEST:
25
26
City Clerk
27
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CO. COUNSEL 17
1
COUNTY 9T SAN JOAQUIN, a political
subdi s on of the State of
2
Califor -
3
4
By7--
Eff(G9 L.(�ARBER, Chairman
5
Board of Supervisors
6
7
ATTEST: JORETTA J. HAYDE
Clerk of the Board of Super
-
8
visors of the County of San
Joaquin, Sta a of liforni
,.:?°-`=
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9
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ByC
10
eputy Clerk
' rrY '.'•
11
12
RECOMMENDED FOR APPROVAL:
13
14
�/7?
HENRY M. 2RATA
15
Director of Public Works
16
17
APPROVED AS TO FORM:
JOHN F. CHEADLE
18
County Counsel
19
.
Q
20
By O���
SANDRA MICHAEL AFFONS
21
Deputy County Counsel
22
23
24
25
26
27
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2:SMA (DIAL)
0 Co. COUNSEL 17
A G R E E 14 E N T
THIS AGREEMENT, made and entered into this _2Dth day of
June , 19 84 , by and between the City of Lodi, a
municipal corporation, hereinafter called "CITY"; and
Wynston Margrave and Rae Neel Margrave, his wife, doing
business as City Cab Co, of Lodi, California, hereinafter
called "COMPANY".
The parties hereto do hereby acknowledge that .each have
read and are completely familiar with the Dial -A -Ride
Operation Plan, attached hereto as Exhibit "A" and
incorporated herein_ by reference.
It is the intent of the City of Lodi to provide subsidized
low-cost transportation to all residents of the City of
Lodi. This transportation system is to be a demand
response system with vehicles owned by the City, with
operating policies promulgated by the City. Company will
provide the day-to-day operations of the system, provide
the drivers and the dispatching of the vehicles. In order
to carry out said plans, the parties hereto are entering
into this Agreement to cover the specific items of
obligation of the respective parties. In consideration of
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the mutual covenants and conditions herein contained, it is
hereby agreed between the parties as follows:
1. City will provide sufficient vehicles in order to
provide the levels of service outlined in the Dial -A -Ride
Operation flan within the incorporated limits of the City_
of Lodi, between the hours of 7:00 A.M. and 7:00 P.M.,
Monday through Friday of each week, excluding holidays (New
Year's Day, Washington's Birthday, Memorial Day, July 4,
Labor Day, Thanksgiving Day and Christmas Day) .
2. The Company will have available sufficient drivers to
provide no less than 40 hours? of vehicle service per day.
The drivers will meet all of the requirements of Section
24-29, 24-30, and 24-31 of the Lodi Municipal Code.
3. Company shall maintain a separate log for all
Dial -A -Ride customers, showing the time the call was
received, the time the passenger was picked up, and the
time the passenger was dispatched.
4. City and Company agree that regular passengers,
delivery services and other regular taxicab business will
not use vehicles provided by City. Dial -A -Ride passengers
are required to share rides with other Dial -A -Ride
passengers.
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5. Only 1 fare shall be charged for up to 3 Dial -A -Ride
passengers travelling between the same origin point and
destination point. In no case will more than 5 adults be
transported at any one time.
6. Company agrees to maintain the appearance of both the
interior and exterior of all equipment in a neat, clean
manner at all times.
7. It is the City's responsibility to provide the
maintenance and upkeep of the Dial -A -Ride vehicles. The
City Cab Company will be billed by City for all parts and
labor performed or ordered by the City of Lodi, regarding
------the maintenance.
8. City will provide fuel and oil for the vehicles and
will bill the City Cab Company on a monthly basis for the
City's cost of fuel.
9. Company agrees to maintain in full force during the
term hereof a policy of public liability insurance under
which Companv is named as insured, and containing an
Additional Named Insured Endorsement naming the City of
Lodi as an additional insured, and under which the insurer
agrees to indemnify and hold Company and the City of Lodi
harmless from, and against all costs, expenses, and
liability arising out of, or based upon, any and all
property damage, or damages for personal injuries,
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including death, sustained in accidents occurring in or
about the demised premises; where such accident, damage, or
injury, including death, results, or is claimed to have
resulted, from any act or omission on the part of Company,
or Company's agents or employees. The minimum limits of
such insurance shall be $500,000.001$1,000,000.00. In_
addition to the Additional Named Insured Endorsement on
Company's policy of insurance, said insurance policy shall
be endorsed to include the following language:
"Such insurance as is afforded by the
endorsement for the Additional Insureds shall
apply as primary insurance. Any other
insurance maintained by the City of Lodi or
its officers and employees shall be excess
only and not contributing with the insurance
afforded by this endorsement."
A certificate of insurance shall be filed with the City
Clerk.
10. Company agrees to make every practical effort to
respond to Dial -A -Ride customers in 30 minutes.
Dial -A -Ride customers shall be urged to be available at the
curbside for pickup so that Company will not have to wait
longer than a minute to a minute and one-half for the
customer to appear. In this respect, it is agreed that
this time limit will have to be varied in the case of
handicapped passengers.
11. Company agrees to submit to City cancelled tickets for
all Dial -A -Ride passengers served and at the same time
shall present copies of said logs. Tickets and logs shall
be presented bi-weekly.
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12. Company acknowledges that it has read the Dial -A -Ride
Operation Plan, and specifically, the information regarding
project monitoring and evaluation. The information
required therein shall be furnished by Company to City on a
timely basis.
13. Company agrees to accept the ticket coupon which City
will furnish to Dial -A -Ride passengers, and in the event of
doubt as to the eligibility of a passenger to use a senior
citizen or handicapped ticket, the driver may ask the
passenger to show his or her identification card.
14. Upon the effective date of this Agreement, Company
---shall be reimbursed at the rate of $3.00 for each
Dial -A -Ride ticket presented to City for service within the
City of Lodi, and $3.50 for each ticket presented to the
City of Lodi for service to the Woodbridge area, pursuant
to the Agreement dated November 16, 1982 by and between the
City of Lodi and the County of San Joaquin (Resolution No.
82-129), during the term of this Agreement upon
presentation of logs and tickets which establishes the
number of Dial -A -Ride passengers served by Company.
15. City accepts the responsibility of designing, printing
and selling Dial -A -Ride tickets to qualified passengers and
maintaining a record of the tickets sold to each eligible
user.
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i
The parties do hereby agree that this Agreement
shall be for the period from the effective date of this
Agreement to June 30, 1985. Each party reserves the right
during said period to terminate and cancel this Agreement
in the event that the monitoring of this project shows that
the same is economically impossible for Company to continue
the operations or in the event that City determines that
Company is not carrying out the intent and spirit of the
Dial -A -Ride system by furnishing clean, courteous and
prompt service to Dial -A -Ride passengers.
IN WITNESS WHEREOF, the parties hereto have set
their hands the day and year first hereinabove written.
CITY OF LODI,
a municipal corporation
By
----
ATTEST:
CITY CLERK�����
By;S_ 1VLA ��
STON
By 4�NE, G VF �-cam
dba CITY CAB CO.
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OPERATIONAL POLICY FOR LODI DIAL -A -RIDE
INTENT-
It is the intent of the City of Lodi to provide sub-
sidized low-cost transportation within the City of Lodi to
all of its residents. This intent is to be carried out with
a demand -response -shared -ride transportation system. The
manner in' which this stated intent is carried out is described
in the following sections.
SERVICE AREA:
= The service 'area for the Lodi Dial -A -Ride prof ect is
the incorporated limits of the City of Lodi_ Rides will not
originate nor terminate outside the City lire-'.ts of the City of
Lodi.
USER POLICIES:
Use of Lodi Dial -Aide will be available to all residents
of the City of Lodi. However, senior citizens (age 60 and over)
and non -elderly handicapped persons will pay a lesser fee than
the general public. It is anticipated that 200 riders per day.
will avail themselves of the Dial -A -Ride service.
CERTIFICATION PROCEDURE:
Senior Citizens
The Senior Service Agency of San Joaquin County currently
is providing identification cards to persons 60 years of age or
older in Lodi to certify them for the Nutrition Program and for
other services available on the basis of age. For the price of
one dollar, the Agency furnishes senior citizens with an identi-
fication card sealed in plastic which contains a photograph of
the individual, name and address, year of birth, and signature,
as well as special medical information. This ID card is satis-
factory for the Dial -A -Ride eligibility. The 60 year age cri-
teria is based on the fact that many people over age 60 in Lodi
are on fixed incomes and/or have no convenient economical means -
of transportation.
A second reason for setting the eligibility age at this
level is to give the largest number of individuals an opportunity
to use the system. Low incomes and mobility impairments are not
limited to any age group, and it is not uncommon to find persons
in the 60-65 age group who have. economic or medical circumstances
more critical than their peers in the 75 -and -over bracket -
Upper -income elderly persons may use the Dial -A -Fide
service, although it is not intended for them. There is no
practical way to prevent this without instituting income
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requirements in the certification procedure. However, this
type of ridership is likely to be small and will not have a
substantial impact on project costs.
Handicapped Persons
The Senior Service Agency will also provide ID cards
for handicapped persons in the same manner as seniorcitizens
are certified. Criteria for handicapped status is either a
doctor's certificate stating that the individual is physically
or.mentally unable to transport themselves, or show proof that -
they are receiving social security disability.
.TICKET SALES:
The City of Lodi will be responsible for the salE of
tickets. Convenient points of.sale will be provided._ At the
present time,' LOEL Center, 105 S. 'Washington Street, and the
Lodi Fire Department Headquarters Station, 210 w.* Elm Street
are sales points. Ticketswill be sold to anyone. Senior
citizens or handicapped persons must present a valid identifi-
cation -Card. At each ticket purchase, the user Must sign for •
the number of tickets purchased.
TICKET USE:
Dial -A -Ride customers pay for each trip with a ticket
coupon_ The trip is defined as travel between the point of
pickup and the point of debarkation. If a passenger wishes to
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make a pickup enroute, i.e., for a prescription. at a drugstore,
this will be considered a trip completion unless the stop is
limited to 2 minutes and the vehicle has no more than 1 other
paying passenger. Such exceptions will be at the discretion
of the system dispatcher and the driver. If a* driver is in
doubt about the eligibility of a customer who presents a senior
citizen or handicapped Dial -A -Ride ticket as fare payment, he `
should ask the customer to show his or her 2D card.. All groups
of up to 3 persons travelling between the same origin point and
destination point, *may ride for 1. ticket. This procedure en-
courages group riding and improves the: productivity of the
system..
OPERATING HOURS:
Operat! nc hours, will be 7:00 a.m. to 7:00 p. m. , Monday
through Friday. Users will be required to call in request for
service no later.than 6:30 p.m. to receive service_
DISPATCHING:
Dial -A -Ride cabs will be dispatched in order to achieve
the greatest efficiency in the use of vehicles and not necessar-
ily.on a first come, first served manner. The City Cab Company
telephone number will continue to be used since most Dial -A -Ride
passengers are already familiar with the number, or know how to
find it in the telephone directory_ Regular customers will be
logged on a separate log sheet from Dial -'A -Ride customers. This
will facilitate dispatching of cabs and reporting bi-weekly
statistics to the City of Lodi.
VEHICLES:
Vehicles used for the Dial -A -Ride project should be in
good operating order, neat in appearance and clean. The exterior
appearance is important in attracting riders and the cabs should
be washed at least once per week. The interior condition, like-
wise, is important in providing satisfactory service and, to this
end, the drivers should vacuum each cab at the beginning and in
the midpoint of each -shift.
The vehicles are the property of the City of Lodi. To this
end, when vehicles are not being used for Dial -A -Ride, they may
be used by the City of Lodi.
UTILIZATION OF VEHICLES:
The Lodi Dial -A -Ride vehicles will not be available for
.regular taxicab service. The Dial -A -Ride vehicles will be a
distinctive color with.City of'Lodi.logo.
All Dial -A -Ride passengers will be expected to share rides
and may not _refuse to ride with another. passenger. It is to .be
noted that this feature potentially enables the operator to pro-
vide trips at a lower cost per passenger by increasing the
productivity of the system. .
INSURANCE: -
The City of Lodi will self -insure itself for liability J
coverage. It shall be the contractor's responsibility to insure'
itself and its employees for primary coverage and name the City
of Lodi as an additional named insured in accordance with
Paragraph 9 of Agreement dated December 33 lg . 81
The policy secured by contractor shall be endorsed to show
it is primary over any other valid or collectible insurance or
self insurance program. •.:
A
LEVEL OF SEic.
The maximum time for a taxicab to respond to a Dial -A -
Ride customer's request for service shall be 30 minutes.
This applies to peak demand periods as vrel1 as off peak periods_
The response time will be consistent from hour -to -hour through-
out the day, with no one period having excessive response times.
It is extremely important in a shared -ride taxicab system that
the time spent waiting for customers at the pickup point be
minimized so that passengers already in the cab will not be in-
convenienced- Drivers should wait no longer than 1 to 1-1/2
minutes for a customer to appear.
Inasmuch as the Dial -A -Ride service tiill' be targeted_
largely at persons with impaired mobility, delay at pickup
points may be somewhat longer than usual due to the necessity
of assisting passengers into cabs or waiting for them -to enter
or leave without assistance. Dispatchers shouild use their
discretion in assigning persons with known mobilit-, problems to
.'a cab with several other occupants-
MAINTENANCE:
ccupants_
MAINTENANCE: _
The responsibility for maintaining the vehicles rests
with the City of Lodi. Sufficient vehicles are available to
assure that periodically, a vehicle may be taken in for service_
The City Cab Company will pay for the cost of labor and parts
used for maintenance of these vehicles. Diesel fuel will be '
made available for the vehicles and the City Cab Company will
be billed for the fuel used, at the City's cost_ Company will
be responsible for delivering*the vehicles for maintenance to
the City's maintenance shop at Ham Lane and Kettleman Road, Lodi.
REPORTING AND MONITORING
Dispatch logs for the Dial -A -Ride service will be
submitted to the City at the same time cancelled tickets are
presented for reimbursement. Drivers' logs will also be
made available for inspection by the City and will be kept
Oil file for 2 fiscal years. _
The City Cab Company will furnish monthly totals of
vehicle miles, vehicle service hours, and fuel consumption.
In addition,. the City Cab Company will prepare a profit -loss
statement.on its overall operation on a quarterly basis. This'
report is to be submitted 30 days after the end of each quarter_
This data will be used to evaluate the overall effectiveness
of the program but also to evaluate the reasonableness of the
reimbursement rate.
The purpose of monitoring operations is to ensure the
day-to-day operation -of the project is being conducted smoothly
and efficiently. This monitoring is critical in order to verify
that users are receiving an adequate level of _service and to
provide operationalguidance in the event problems arise that
threaten to impair the project. Monitoring will take the form
of periodic random surveillance of the vehicles and dispatching
procedures.
The monitoring will include an evaluation of trip times,
trip length, wait times, passengers per mile driven and passen-
gers carried per hour of service.
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