HomeMy WebLinkAboutResolutions - No. 85-173RESOLUTION NO. 85-173
RESOLUTION ADOPTING A FORMAL POLICY AND rtux;uuxx;
TO GOVERN CONTRACT CHANGE ORDERS
RESOLVED, that the City Council of the City of Lodi does hereby
adopt a formal policy and procedure to govern contract change orders
as shown on Exhibit "A" attached hereto and thereby made a part
hereof.
Date: December 4, 1985
I hereby certify that Resolution No. 85-173 was passed and
adopted by the City Council of the City of Lodi in a Regular
Meeting held December 4, 1985 by the following vote:
AYES: Council Members - Olson, Pinkerton, Reid, Snider
and Hinchman (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
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ALICE M. REIMCHE
City Clerk
RECOMMENDED POLICY & PROCEDURES
CONTRACT CHANGE ORDERS
Purpose
Exhibit "A"
To establish formal policy and procedures to govern contract
change orders.
Policy
. Definition
As used in this policy, a change order shall mean a written
order to change the amount of work to be done on a formal contract
awarded by the City Council which is anticipated to result in an
increase or decrease in contract price. Change orders may not
increase or change the scope of the project specified in the contract
plans and specifications approved by the City Council.
. Department Head Authority
The responsible Department Head shall be authorized to
approve and issue individual change orders to increase the contract
price up to $5,000 or 10% of the formal contract, whichever is
larger. The aggregate total of all change orders to each contract
may not exceed $25,000.
. Authority of the City Manager
The City Manager may authorize change orders in excess of
1O% of the formal contract or in excess of $25,000 to avoid
extraordinary delay of work or to protect the safety of human life
and the environment at or near the work site. The City Manager shall
report the change orders and the amounts to the City Council at its
next regular meeting.
Procedure
Written change orders shall be submitted to the Finance
Department to be added to the construction contract and encumbered
against the specific appropriation prior to payment to the
contractor. In the event unencumbered funds are not available a
special allocation must be processed to increase the applicable
appropriation.