HomeMy WebLinkAboutAgenda Report - September 2, 1998 (35)CITY
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COUNCIL COMMUNICATION
AGENDA TITLE: Request for Proposals for Security Services at
Hutchins Street Square
MEETING DATE: September 2, 1998
PREPARED BY: Community Center Director Charlene J. Lange
RECOMMENDED ACTION: That the City Council request proposals
for the above project and authorize
advertising for bids.
BACKGROUND INFORMATION: Security at Hutchins Street Square is
required for all outside private rentals and
special events of the facilities. With the
completion of the new Performing Arts and Conference Center, the addition of
40,000 square feet of space allows more than one private renter and/or activity at
any given time, and adds greater potential for the possibility of conflicts.
Our past requirement was to insist the private renters provide their own security.
This method is not proving to be satisfactory, nor does it work to have more than
one independent security company "in charge" at any given time.
We are requesting that the bids be received by the Community Center Director by
September 15, 1998. Award of the contract for the fiscal year 1998-99 would
begin October 1, 1998.
FUNDING: The cost of this project would be a pass through to the private
renters, plus 5% to cover the City's scheduling and billing costs.
Respectfully submitted,
Charlene J. L e
Community e r Direc
CJL:br
Attachment
APPROVED'
H. D n lynn City Manager,
REQUEST FOR PROPOSALS FOR SECURITY SERVICES AT
HUTCHINS STREET SQUARE, 125 So. Hutchins Street, Lodi, CA 95240
Security guards, as required by the City of Lodi for special events at Hutchins Street Square,
act in the best interests of the City to protect the facilities and protect its clients. The
security guards are not on hand to invade private parties, but to walk through the parking lots
and perimeters of the scheduled events, and monitor behavior to ensure a safe evening for all
the guests.
REQUIRED QUALIFICATIONS
1. All guards must be bonded and employed at a licensed security facility.
2. All guards must be equipped with radios with capacity to communicate with other
guards who are at a different location on site.
3. Guards must be employed by a company providing 24-hour dispatch.
4. The company must have a good working relationship with local law enforcement
agencies.
5. The City scheduling clerk will present the work schedule one week prior to the events to
the security company. The security company will be responsible to staff at the required
level for each event, and reschedule should a guard either call in sick or not be able to
perform duties as required.
6. The company must provide communication equipment to the guards that is available to
reach their home office and/or the local law enforcement agency.
7. Guards must be neat, clean and uniformed and have a clear command of the English
language.
8. Guards will be required to perform a "security sweep" of the building(s) at the end of
each shift, secure the building and alarm the facility.
9. Guards will be required to oversee activities not only in the interior space of Hutchins
Street Square, but to be cognizant of activities on the site, including the parking lots, the
soccer field and the park area.
10. The guards will be required to act on behalf of the City of Lodi to monitor bad or
destructive behavior and insist that appropriate behavior prevail or face the prospect of
bringing in local law enforcement to end the event.
bjechar/council-doc