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Home My WebLink AboutResolutions - No. 88-79RESOLUTION NO. 88-79 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING APPROVAL OF THE PROPOSED 1988-89 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS' BUDGET RESOLVED, that the City Council of the City of Lodi, following review, does hereby ratify the approval of the San Joaquin County Council of Governments' proposed budget for Fiscal Year 1988-89, a copy of which is attached hereto as Exhibit A, and thereby made a part hereof. Dated: June 15, 1988 I hereby certify that Resolution No. 88-79 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 1988 by the following vote: Ayes: Council Members - Hinchman, Olson, Reid, Snider and Pinkerton (Mayor) Noes: Council Members - None Absent: Council Members - None Alice M. Reimche City Clerk Amended April 25, 1988 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1988-89 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1988-89 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. ------------------------------------------------------------------- LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------- 131 SALARIES - EXTRA HELP $ 7,000 $ 7,000 This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL This category includes all COG's full- time positions. The calculated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a breakdown of classifications within COG. 1 Executive Director 1 Transportation Planner 4 Associate Planners 1 Assistant Planner 1 Account Technician II 2 Clerk Steno II's 1 Clerk Typist II 189 UNEMPLOYMENT COMPENSATION 191 RETIREMENT 193 OASDI 193- MEDICARE 003 194 LIFE INSURANCE 195 HEALTH INSURANCE $324,283 $358,659 $ 11,988 $ 12,634 $ 6,160 $ 8,198 $ 1,256 $ 764 $ 220 $ 200 $ 18,700 $ 16,700 ------------------------------------------------------------------ LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 196 DENTAL INSURANCE $ 2,145 $ 2,113 199 VISION CARE $ -0- $ 470 TOTAL SALARIES AND EMPLOYEE BENEFITS $371,752 $407,799 201 OFFICE EXPENSE - GENERAL $ 15,000 $ 15,000 The expenses in this category include all regular office supplies essential to the operation of the COG as a Planning Agency. One of the major costs included in this line item is printing. The printing of our Annual Report, Overall Work Program, Transportation Plan, and other reports which are prepared during the year. A significant portion of this cost reflects suDDlies and the Dromo- tional material for the Ridesharinca Pro- gram. Some of the expense is also for computer software upgrades. 202 OFFICE EXPENSE - POSTAGE $ 3,700 $ 4,200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dis- semination through the mails, a major portion of which are referrals of fed- eral grant requests, planning documents, and review materials for the COG Board and other committees. Mail rates have recently been raised and account for a portion of the increase. The total cost for postage is being raised to also reflect the volume of mail generated by the COG and the expanding Ridesharing Program. -2- LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 203 SUBSCRIPTIONS AND PERIODICALS $ 125 $ 200 This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is help- ful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 206 COMMUNICATIONS $ 3,400 $ 5,679 Communications, specifically the tele- phone, play an important part in carry- ing out the coordination of COG's Plan- ning functions with local, State, and Federal agencies. Efforts have been made to keep long distance calls to a minimum. The costs represents a calcu- lated estimate prepared by the County based upon COG's historical phone usage. 209 MEMBERSHIPS $ 1,450 $ 1,900 Included in memberships are COG's mem- berships in Ca1COG ($1,050) and in the California Association of Coordinated Transportation (CALACT - $50). In addi- tion there are staff memberships for the professional planners in the American Planning Association (APA - $700). 211 EQUIPMENT MAINTENANCE $ 2,500 $ 2,500 This line item includes funds for the maintenance and repair of the office equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. -3- ------------------------------------------------------------------ LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 214 RENTS AND LEASES - EQUIPMENT $ 4,186 $ 4,800? The cost incurred within this line item reflect COG's copying costs. COG is con- templating the lease of a new copying machine. The old one no longer meets COG's high volume printing needs. The new machine is slightly more expensive, but has additional features that are of value to the COG in producing quality reports and should save time and money in the long run. 217 TRANSPORTATION AND TRAVEL $ 8,000 $ 10,510 COG's are for the most part intergovern- mental in nature and frequent interac- tion with other agencies outside the County is essential. Trips outside of the County are for these essential meet- ings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowl- edgeable fashion. Changes in the trans- portation planning profession occur frequently and rapidly, and the opportu- nity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as provid- ing direction to the preparation and implementation of transportation plans. Staff will also be representing the RTPAs before the California Transporta- tion Commission during the year which will also entail a great deal of travel. Some typical travel needs for the year include: . Ridesharing travel, training and outreach - $2,500 . 1 Workshop sponsored by the Institute of Transportation Studies - $350 . 1 Training Course sponsored by Federal DOT - $400 . 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 -4- ------------------------------------------------------------------ LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 217 . 10 meetings Calif. Committee of Regional Council Directors (statewide, usually N. Calif.) - $1,500 . 1 national conference or business meeting of significant importance - $1,400 . Attendance for two at the annual Intermodal Planning Group Conference - $400 . 4 dinner meetings of the COG Executive Committee - $160 . One COG Board member and staff atten- dance at Ca1COG - $600 . Andy's participation in CTC meetings as the RTPA moderator - $2,700 Request - $10,510 218 MOTOR POOL $ 1,000 $ 1,000 The costs shown are for COG use of motor pool vehicles for trips within and out- side the County. 220 PROFESSIONAL AND SPECIAL SERVICES $125,000 $177,500 Funds included in this line item are used chiefly to carry out contractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and compliance audits - $20,000; Ridesharing Program for Stanislaus County - $45,000; legislative bill service - $2,500; Spe- cialized staff computer training - $2,000; recalibration of the computer transportation modeling - $15,000; A special joint corridor modeling study with MTC - $20,000; Triennial Perfor- mance Audits - $30,000; AMTRAK San Joaquin Task Force - $5,000; and an update of the Airport Land Use Plan - $38,000. Some costs reflected above are calcu- lated estimates and subject to refine- ment. 220- SPECIAL DISTRICT ACCOUNT REPORTS $ 60 $ 60 0010 -5- ------------------------------------------------------------------ LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 220- SMTD CONTRACTUAL CHARGES 0083 $ 25,200 $ 25,200 These are UMTA funds that COG passes through to SMTD to perform certain tran- sit planning functions. 220- ALLOCATED SERVICE DEPARTMENT COSTS $ 14,429 $ 2,747 0200 This figure represents the cost alloca- tion plan prepared by the County as the estimated charges for services rendered by the County to the COG during the fis- cal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the fol- lowing year's billing. The increase reflects the charges for the remodeling that was done in COG's offices. 223 PUBLICATIONS AND LEGAL NOTICES In the course of the year, it is neces- sary to advertise public hearings for the purpose of adopting various plans and plan elements. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION This figure is based on estimates pre- pared by the County 236 INSURANCE - CASUALTY Exact figures for this cost center are derived by the County. The COG's share of this cost is calculated at $156. $ 500 $ 960 $ 434 $ 553 $ 156 $ 156 264 RENTS - STRUCTURES AND GROUNDS $ 9,000 $ 9,000 The increase reflects the added space acquired by COG following the remodeling of the building. TOTAL - SERVICES AND SUPPLIES $214,140 $261,965 -6- ------------------------------------------------------------------ LINE BUDGETED REQUESTED ITEM DESCRIPTION 1987-88 1988-89 ------------------------------------------------------------------ 451 FIXED ASSETS A) Office Equipment . One small credenza $ 250 . Two small computer stands $ 400 . One 4 -drawer metal file cabinets $ 345 . One 60" x 36" metal bookcases $ 210 . One storage cabinet $ 275 . One binding machine for publications $ 500 B) Computer Equipment • One replacement computer system (Compaq 286) $ 4,000 . One laptop computer system $ 4,000 • Two 20 Megabyte Hard Disk Upgrades $ 1,500 . One 40 Megabyte Hard Disk Upgrade $ 1,000 TOTAL FIXED ASSETS $ 8,395 $ 12,480 -7- BUDGET TOTALS Total Salaries Total Fringe Benefits Total Services and Supplies Total Fixed Assets TOTAL -a- Budgeted Requested 1987-88 1988-89 $331,283 $365,659 $ 40,469 $ 42,140 $214,140 $261,965 $ 8,395 $ 12,480 $594,287 $682,244 V -9- SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1988-89 Line Item Budget Estimated Line Budgeted Actual Requested Item Description 1987-88 1987-88 1988-89 131 Salaries - Extra Help 7,000 1,200 7,000 141 Salaries - Contractual 324,283 250,000 358,659 189 Unemployment Comp. 1,241 -0- 1,061 191 Retirement 11,988 11,200 12,634 193 OASDI 6,160 6,000 8,198 193- 003 Medicare 1,251 300 764 194 Life Insurance 220 220 200 195 Health Insurance 18,700 14,000 16,700 196 Dental Insurance 2,145 1,700 2,113 199 Vision Care -0- -0- 470 201 Office Expense - General 15,000 13,500 15,000 202 Office Expense - Postage 3,700 3,700 4,200 203 Subscriptions and Periodicals 125 250 200 206 Communications 3,400 4,700 5,679 209 Memberships 1,450 1,000 1,900 211 Equipment Maintenance 2,500 500 2,500 214 Rents & Leases - Equipment 4,186 4,000 4,800 217 Transportation and Travel 8,000 8,500 10,510 218 Motor Pool 1,000 400 1,000 220 Professional and Special Services 125,000 112,000 177,500 220- Special District Account Reports 60 60 60 220- SMTD Contractual 0083 Charges 25,000 25,200 25,200 220- Allocated Service 0200 Department Costs 14,429 4,200 2,747 223 Publications and Legal Notices 500 800 960 232 Insurance - Workers Compensation 434 434 553 236 Insurance - Casualty 136 156 156 264 Rents - Structures 9,000 4,750 9,000 451 Fixed Assets 8,395 ------- 9,000 ------- 12,480 ------- TOTALS $594,282 $477,770 $682,244 V -9-