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Home My WebLink AboutAgenda Report - March 19, 1997 (72)n �PCITY OF LODI COUNCIL COMMUNICATION Q(�.FpR AGENDA TITLE: Acceptance of Improvements Under Police Department Carnegie Basement Remodel Contract MEETING DATE: March 19, 1997 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council accept the improvements under the "Police Department Carnegie Basement Remodel' contract and direct the City Engineer to file a Notice of Completion with the County Recorder's office. BACKGROUND INFORMATION: The project was awarded to GTS Construction, of Galt, on November 20, 1996, in the amount of $45,320.00. The contract has been completed in substantial conformance with the plans and specifications approved by the City Council. The contract completion date was February 10, 1997 and the actual completion date was February 10, 1997. The final contract price was $46,540.14. The difference between the contract amount and the final contract price is mainly due to one change order, in the amount of $1,220.14, for additional painting, a threshold and phone jack added to the project, and miscellaneous electrical work. FUNDING: As determined at contract award. fW Jack L. Ronsko Public Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DJC/Im cc: Purchasing Officer Police Chief Police Captain Adams Building and Equipment Maintenance Superintendent Construction Manager APPROVED: H. Dixon Flynn -- 'City Manager CACCEPT.DOC 0XI Vg7 U Fto4, q</FO. AGENDA TITLE: Fee Payment Agreements, Improvement Deferral Agreement, and Encroachment Permit and Hold Harmless Agreement for 300 South Beckman Road MEETING DATE: March 19, 1997 PREPARED BY: Public Works Director RECOMMENDED ACTION: Approve the fee payment agreements, improvement deferral agreement, and encroachment permit and hold harmless agreement for 300 South Beckman Road and direct the City Manager and City Clerk to execute the agreements on behalf of the City; appropriate $6,500 for installation of sidewalks on Thurman Street. BACKGROUND INFORMATION: At the June 19, 1996 City Council meeting, a business incentive package was approved by Council to facilitate the relocation of Apache Plastics from Stockton to the Triangle Pacific building located at 300 South Beckman Road (see Exhibit A). The incentives included the following items: 1. A fee payment agreement at a low interest rate for the required Development Impact Mitigation Fees associated with the planned improvements to the property. The agreement developed is payable over five years at an interest rate of 6.09 percent, which is one-half percent more than the LAIF rate at the time the agreement was drafted. 2. A fee payment agreement for the sewer capacity fee allowing the payment of a specified percentage of the total fee on an annual basis over a period of five years. Since the fee calculation was based on estimates from the Stockton operation, the incentive included review of the actual flow figures after two years and adjustment of the fee payments to reflect the actual flow. In addition, since the capacity fee structure is under review, the fee will be reduced if a new rate structure is adopted during the five-year payment plan. 3. Deferral of frontage improvements along Beckman Road until the existing vacant property fronting the Triangle Pacific building and Beckman Road is developed. 4. Payment by the City for the completion of street improvements along the Thurman Street frontage in conformance with a previous agreement with Triangle Pacific Corporation whereby the City agreed to install street improvements (curb, gutter, sidewalk and street paving) in exchange for dedication of the right of way in Thurman Street. The unfinished work involves the installation of 4 -foot sidewalks. The sidewalk installation will be done by the owner's contractor at City expense. The installation of commercial driveways is the responsibility of the owner. APPROVED: C300SSCK.DOC .__ H. bixon Flynn -- Ci Manager 03/10/97 Fee Payment Agreements, Improvement Deferral Agreement, and Encroachment Permit and Hold Harmless Agreement for 300 South Beckman Road March 19, 1997 Page 2 In addition, staff is recommending the City issue an encroachment permit allowing Apache Plastics to pave the area between the right-of-way line and the back of sidewalk and install its storage yard perimeter fence in this area. The fence will be located 2.75 feet from the right-of-way line. The encroachment permit will be issued under the condition that the owners execute a hold harmless agreement and will require the owner to relocate the fence if requested by the City. Since the City has no landscaping requirements for this situation, and the owner did not wish to install and maintain landscaping in this area, staff feels allowing the encroachment is preferable to having a weed strip between the right-of-way line and the back of sidewalk. The developer, Apache Plastics, L.P., has signed the fee payment agreements and the improvement deferral agreement, provided the necessary security instruments for the fee payment agreements, and provided funds for recording of the agreements with the County Recorder. The encroachment permit application and required hold harmless agreement have been forwarded to the developer, but have not yet been executed and returned to our office. Staff recommends the fee payment agreements, improvement deferral agreement, and encroachment permit and hold harmless agreement be approved and that the necessary funds be appropriated from the Gas Tax Fund for the installation of sidewalks along Thurman Street. FUNDING: Gas Tax Fund (32.2) $6,500 JL ('92 J+4 Jack L. Ronsko Public Works Director Prepared by Sharon A. Welch, Associate Civil Engineer JLR/SAWIIm Attachment cc_ Finance Director Associate Civil Engineer - Development Services Apache Plastics, L.P. Baumbach i£ Piazza C300SBCK.DCC 3!70/97 CITY . F LODI PUBLIC WORKS DEPARTMENT . EXHIBIT A 300 South Beckman Road — U � Z E. Lodi Ave. S.P.R.R. 4 a FUTURE �� E DEVELOPMENT: BUILDING 1 n DEFERRED FRONTAGE LIMITS OF ¢_ IMPROVEMENTS FT SIDEWALK R/k' Thur 3) COBY OWNERMMERCIA MMERCIAL ORIV�yAYS ma St. � 1 R/�, Th u rm fEf �/ly x IVerlical G.GsS., N.T.S. FENCE & SIDEWALK DETAIL m:\devsery\400sbkmn.dwg CITY COUNCIL PHILLIP A. PENNINO, Mayor JACK A. SIEGLOCK Mayor Pro Tempore KEITH LAND STEPHEN J. MANN DAVID P. WARNER Baumbach & Piazza Civil Engineers 323 W. Elm Street Lodi, CA 95240 CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 March 13, 1997 H. DIXON FLYNN City Manager JENNIFER M. PERRIN City Clerk RANDALL A. HAYS City Attorney Mr. Lawrence Beasley Apache Plastics, L.P. P.O. Box 5127 Stockton, CA 95205 SUBJECT: Fee Payment Agreements, Improvement Deferral Agreement, and Encroachment Permit and Hold Harmless Agreement for 300 South Beckman Road Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, March 19, 1997, at 7 p.m. The meeting will be held in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to the City Clerk at 221 West Pine Street. If you wish to address the Council at the Council meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer Perrin, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Sharon Welch at (209) 333-6800, ext. 659. Jack L. Ronsko Public Works Director JLR/gr Enclosure J cc: City Clerk NC300SBC.DOC