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HomeMy WebLinkAboutResolutions - No. 91-136RESOLUTION NO. 91-136 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING APPROVAL OF THE PROPOSED 1991-92 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS' BUDGET RESOLVED, that the City Council of the City of Lodi, following review, does hereby ratify the approval of the San Joaquin County Council of Governments' proposed budget for Fiscal Year 1991-92, a copy of which is attached hereto as Exhibit A, and thereby made a part hereof. Dated: July 17, 1991 I hereby certify that Resolution No. 91-136 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 17, 1991 by the following vote: Ayes: Council Members - Pennino, Pinkerton, Sieglock, Snider and Hinchman (Mayor) Noes: Council Members - None Absent: Council Members - None Alice M. Reimche City Clerk 91-136 RES91136/TXTA.OIV .an Joaquin County Coun.,d of Governme I y Manager's Office Member Agencies: Cines of Escalon. Lathrop, Lodi. Manteca. Ripon. Stockton. Tracy. County of San Joaquin June 4, 1991 Mr. Thomas Peterson City Manager City of Lodi 221 W. Pine Street Lodi, CA 95240 Dear Mr. Peterson: Attached is 1) a memorandum from me to your Council, 2) a copy of the COG adopted budget, 3) and two graphics depicting the changes that have occurred over the past year. I request that you agendize this for your Council's approval. I will be happy to attend any meeting to answer any questions you or your policymakers may have on this matter. However, I will not be available during the week of June 17, as I will be on vacation singing with the Stockton Chorale in Carnegie Hall. During that week there will be no one able to attend a Council meeting to speak on this matter. Please let me know when you will be placing this on your agenda. Thank you for your assistance. Sincerely yours, t, ANDREW T. CHESLEY , Interim Executive Director Regional Transportation Planning Agency, Local Transportation Authority, Congestion Management Agency, Airport rand Use Commisalon 1860 E. Hazelton Avenue • Stockton. California 95205 • (209) 468-3913 • FAX: (209) 468-3330 San Joaquin County"Council of Governments Member Agencies: Cities of Escalon. Lathrop. Lodi, :Manteca, Ripon. Stockton, Tracy, County of San Joaquin M E M O R A N D U M f TO: The San Joaquin Board of Supervisors, and the City Councils of Lodi, Stockton, Manteca, Lathrop, Tracy, Ripon and Escalon FROM: Andrew Chesley, COG Interim Executive Director SUBJECT: COG's 1991-92 Adopted Budget. DATE: June 4, 1991 Attached is the San Joaquin County Council of Governments (COG) budget for 1991-92 adopted May 29 by the COG Board. Our Joint Powers Agreement stipulates that this budget must be sent to all our County's local governing boards for their ratification. The budget must be approved by a majority of our local jurisdictions (5) representing over 55% of the county's population to go into effect. With the passage of Measure K and an expanded commitment for ridesharing from the State of California, COG's budget looks markedly different from last year. ❑ Measure K expenses for salaries, consultant contracts, overhead and other related expenses totals $475,000. Last year this program did not exist. ❑ The San Joaquin/Stanislaus Rideshare program operated by San Joaquin County COG will receive $273,000 in 1991-92 as compared to $165,000 in 1990-91. ❑ COG's on-going transportation planning activities will actually diminish somewhat from roughly $780,000 to $730,000. ❑ In sum, COG's budget expands from $973,000 to $1,550,000, a 59% increase. The major components of this increase are: Total of all 100 litre items: + An 11% increase over last year's budget for COG salaries and benefits. The increase covers a projected cost of living increase, promotions, the new Executive Director's salary, and three new staff positions. The increase is small, because last year several new positions were budgeted but not filled, two planner positions were vacant for a total of five months, and the retirement buyout for the Executive Director inflated last year's budget. Regional Transportation planning Agency, Local Transportation Authority, Congestion Nfanagement Agency, Airport Land Use Commission 1860 E. Hazelton Avenue • Stockton. California 95205 • (209) 468-3913 0 FAX: (209) 468-3330 / Line Item 264 j • A 141% increase in rent is due to the expected move to the / County Human Services Building. The building rent of $1.05 a square foot plus parking costs is included in this amount. This compares to similar downtown rental costs of $1.30 to $1.45 a square foot. Presently COG rents space from the County at $.50 a square foot. The move will increase our office space from 1,700 square feet to 4,150 square feet. Line Item 220 • Due to COG's Measure K responsibilities, our Professional and Special Services (contracts) budget has done up 14367o. Many of these contracts are one time only efforts mandated by Measure K. Line Item 217 • This increases approximately $9,000 or 52%. This is in line with the total budget increase. This item covers both staff, and a very limited amount of Board travel. The new Measure K responsibilities account for most of this increase. Line Item 201 • Our office expenses will go up 40%. This is roughly comparable with the increase in the total budget minus some discounting for the professional services increase. Line Item 45 • Fixed Assets have decreased by almost 40% from last year. This is due to the fact we have completely computerized our office and are generally only enhancing or upgrading that equipment. Also the new lease with the County includes some furniture. Line Item 206 • Our communication budget will decrease by 18%. This is due to a variety of factors, but the maJor one being that the leasing of new phone equipment for our new office space did not occur in 1990-91 as anticipated. We are carrying that expense over with some cost savings due to our location in the County's Human Services Building. SUMMARY The COG Board requests the ratification of this budget by the Cities and the County. The Board recognizes that with the agency's expanded efforts and a new Executive Director this budget may have to be revisited during the year, but feels comfortable enough in the budget to recommend your adoption. SAN JOAQUIN COUNTY COUNCIL OF GOVE'PINXENTS Preliminary - 1991-92 LINE 17=-'A 3UDGZT AND JUSTIFIC?.TIOY (036010) The fallowing are the salaries and fringe benefits for the staff of the San Jcacuin County Council of Governments for the 1991-92 Fiscal Year and include any step increases that the staff are entitled to. all fringe benefits are programmed at the rate anticipated by the County for the coming year. LIME BUDGETED REQUESTED I= 0ESCRT?TION 1990-91 1991-92 101 SAI:. RIES - CAFETERIA $ 11,500 $ 15,000 131 SALARIES - EXTRA HELP $ 8,000 Extra help is used during the summer months for the traffic counts and other -needed tasks. This will cover the costs for an occasional intern. 141 SALARIES $502,506 This item includes all COG's fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications currently within the COG and anticipated positions during the fiscal year. This will add two new positions to COG staff. I Executive Director 1 Deputy Director 2 Senior Planners 1 Financial Manager 4 Associate Planners I Assistant Planner 1 Financial assistant 1 Se-ior Secretary 1 Office Assistant I -- 1 I1 Office Assistant 1 10,000 $572,784 LINE BUDGETED REQUESTED !=M OESCRIPTION 1990_91 1991-92 189 ♦r ♦ T O1,271 UNEP. PLOY:1r.IT C.^. ?Pr.7SAT_�.N S 971 $ 191 RET1R.:?..1T S 57,629 $ 66,108 193 OASDI (Soc. Sec.) S 14,542 $ 6,622 193- MEDICARE $ 2,309 $ 7,888 003 194 LIFE INSURANCE S 338 $ 429 195 HEALTH IVSURANCE $ 49,595 $ 33,805 196 DENTAL I`iSURANCE $ 3,432 $ 4,342 199 VISION CARE $ 687 $ 832 TOTAL SALARIES AND---MPLOYEE $651,519 $724,081 BENEF ITS 201 OFFICE EXPENSE - GENERAL $ 20,000 S 28,000 C Included are all regular office supplies essential to the oyer- ation of the CCG as a Planning Agency. Including printing. Although we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program and Local Transportation Authority. Some of the expense also includes computer software upgrades. C i LINE BUDGETED REQUESTED Tmr.t DESCRIPTION 1990-9T 1991-92 202 OFFICE EXPENSE - POSTAGE Mail rates have increased by 16%. The cost for =cszaqe reflects the volu:,e of Nail generated by the COG and the heavy reliance uuon the :tai- system by the Ridesharing Program. 203 SUBSCRIP''_'IONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transpormation reports, plans, and in keeping abreast of the state of the art. 206 COMMUNICATIONS The telephone plays a major role in carrying out the coordination of COG's Trans- portation Planning functions with local, state, and federal agencies. The COG'S coordination effc-s recuire a considerable amount of long distance calling. A signifi- cant coition of the overall operating ccsz results from maintaining a toll free ride - sharing number. Also included is a marticn of the cost of setting up a new phone system ase of COG's relocation. $ 7,200 $ 10,000 $ 250 $ 21,500 $ 500 $ 17,000 LIVE BULGETI-To REQUESTED ITEM OESCRI?T:Cg 1990-9i i99i-92 209 ME. iBERSH7-JS $ 3,500 Included Ln me^.:.ers:.i=s are COG's membershics in CaICOG ($3,900) and in the California association of Coordinated Transportation (CALACT - $50). In addition there are staff memberships for the arcfessional planners in t!e American Planning association (APA - $300). The in- crease in CALCOG dues was a gradu- al increase approved by the general membership several years ago. The COG is also considering member- ship in the Self -Help Coalition, an organization consisting of those counties which massed a half cent sales tax ($1,300). 211 'EQUIPMENT MAINTENANCE' $ 2,500 This line item incudes funds for the maintenance and repair of the office equipment, primarily the computers and printers. During the current year -COG has been fortunate in that i few repairs have been required. Our ' eaui.mment has held up quite well trough some of it is getting old. We will begin a program of replacing obsolete equipment this vear. S 6,C50 3,000 Ll' :1L BUDGETED REQUESTED -'r+ry DESCRI?TION icon_ -1 , gai -02 21.E RENTS AND L ASSS The cost with -n this line item is pr4-ar-'v for the CCG's CC -v machine which is used to publish almost all of COG's doc ,=eats . 217 TRANSPORTATION XND TRAVEL COG's are for the most part inter- govern::ental in nature. Frequent, interaction with other agencies out- side the County is essential. Trips outside of the County are for those essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend can=erences, workshops, and training courses will greatly assist staff to provide technical assistance to local governments as well as provide direction for the nreearat'_on and implementation of trans_:.ortaticn plans. In keening with COG's travel policy the COG Board has authorized the attendance of up to four COG Board members at the CALCOG annual conference.* The basis for the budget estimate includes: . Ridesharing travel, twining and outreach - $2,500 1 Workshcn_ sponsored by the Instituta of Transco r=a::---n Studies - 5250 $ 6,000 $ 17,590 $ 7,500 $ 26,760 LINE BUDGETED REQUESTED i"LIEM DESCRIPT I"C*t i990 -9i i 99i -92 1 Trai.^.ing Czu_se spcnsored by Federal OOT - $400 4 works. cc_ s or tec::nical seminars smonscr=_d by Caltrans (usually in San-rancisco or Sacramento) - $500 Mileage rein ursements for use of .perscnal cars - $6,500 Neal reimbursements for required attendance at meetings - $1,200 . 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 . 1 national conference or business meeting of significant importance - $1,400 Attendance for two at t!ie annual Inter=odal Planning Group Conference - $1,250 4 dinner meetings of the COG Executive Committee - $160 COG Board and staff attendance at CALCCG - $4,000 . Staff marticipation in RTPA - $2,500 Meetings with other self -helm counties - $1,500 . Attendance for two at the Western Leadership Training $3,000. 213 MOTOR ?COL $ 1,000 S 1,000 The costs shown are for COG use of rotor pcol vehicles for t --=s gen- erally cutside the Ccun..y. :Acst of staff _ravel is by use of their personal car fcr xhic : ney are reimbursad on a li'_eage basis. a LINE BUDGETED REQUESTED iTEM CTSCR1?TTON i990 -9i 1991-92 -92 220 PROFESSIONAL AND SPECIAL SERVICES Funds included in this line iter are used chiefly to carry out con- tractual work and special tasks spelled out in the CCG Overall Work Program. The tasks include_ annual financial and compliance audits - $20,600; performance audits - $23,900; Ridesharing Program contracts - $115,600; Legislative bill service - $2,500; A revised EIR for the updated Regional Transportation Plan - $40,000. Recalibrate the model utilizing the latest census data - $30,000; and an update of the airport Land Use Plan - $12,000; TBSP, support $2,000; LTA, Financial Plan - $50,000. LTA Strategic Plan - $120,000. LTA Transit Plan - $40,000. LTA Bicycle Plan - $15,000. LTA Bonding Services - $50,000. Transit studies for cities of Tracy and Lodi - $27,000. Tri - County I-5 Corridor Study $30,000. 220 SPECIAL DISTRICT ACCOUNT REPORTS 0010 Reports prepared by the County Auditor for the COG. 220- SMTD CONTRACTUAL CHARGES 0083 These are UMTS, grant funds that COG passes through to SXTD to perform certain transit planning functions. The grant for the 1991-92 FY has been increased slightly to $23,300. $240,380 $583,600 $ 60 $ 60 S 21,600 S 23,800 LI`IE BUCGETED REQUESTED T_TEM DESCRIPTION 990-41 1991-92 220- -0 ALLOCATED SERtiIC CEP�RT:�E:7T COSTS $ 3,819 $ 5,825 This ":cure ren-esenzs the cost al- locaticn plan and reflects the esti- mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. 223 PUBLICATIONS ?d" LEGAL NOTICES $ 1,700 $ 4,000 It is necessary to advertise public hearings. As a Local Transportation authority we will be filing considerably more legal notices. 232 INSURANCE - WORKER'S COMPENSATION $ 645 S 523 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY S 62 $ 143 Exact figures for this cost center are derived by the County. 260 BUILDING MAINTENANCE $ 500 $ 5,000 This item has been increased to cover costs involving minor office renovations, const:_cling cabinets or shelves, etc. 264 RENTS - STRUCTURES AND GROUNDS $ 30,000 $72,300 The dramatic increase in Tents re- flect three things: 1) The need for saace for COG's added respon- sibilities, and 2) The relocation to new cffices Nish -n the Ccunty Human Services Building, 3 ) Also included in this figure is a one time mcving ex^ease of $1_, C00. 1991-92 OWP REVENUE SOURCES State Subvention - 100,389 PL Funds 239,852 U:2TA Section 8 1990-91 Allocation 23,300 Transaortation Develomment Act Funds 325,671 FAP Rideshare 273,000 SHAG FAP Match (In -Kind) 5,800 S.J. County Airport Land Use Support 6,000 SMTD-UMTA Sec. 8 Match 6,300 Section 8 Di.screti:Dnary 27,000 Local Match (Lodi x Tracy) 51150 Measure K - Sales Tax Funds (Salaries a Benefits) 200,000 Measure K - Program Funds 275,000 Fees 5,000 STA Planning Funds 10,000 TOTAL REVENUES 1,552,962 TOTAL $973,257 $1,547,202 LINE BUDGETED REQU ESTm-C / - ITEM DESCRIPTION 1990-91 1991-C') / J TOTAL SERVICES AND SUPPLIES $795,061 451 FIXED ASSETS A. Computer Related Equipment $ 21,050 3 386 Desktop Computers 16,000 3 Laser Printers 6,000 3 Electronic Switczboxes 1,000 1 9600 Band Modem 600 1 Fax Machine 1,000 3 Printer Stands 450 B. Office Furniture $3,010 TOTAL FIXED ASSETS $47,315 $28,060 BUDGET TOTALS Budgeted Rern:ested 1990-91 1991-92 Total Salaries $616,223 $724,OS1 Total Services and Supplies $324,969 $795,061 Total Fixed Assets S 32,065 $ 28,060 TOTAL $973,257 $1,547,202 800. 700. 600. N C 500. j400. O "-' 300. C 200. 100. COG BUDGET FY 91 TO FY 92 MEAS. K COG PASS THRU BY PROGRAM RIDESHARE .1 COG BUDGET FY 91 TO FY 92 BUDGET ITEMS OVER $20,000 Fam-mmilm