HomeMy WebLinkAboutResolutions - No. 91-40RESOLUTION NO. 91-40
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A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE NEW CLASSIFICATION, JOB SPECIFICATIONS,
AND SALARY RANGE FOR DEPUTY CITY CLERK IN THE CITY CLERK'S OFFICE
RESOLVED, that the Lodi City Council does hereby approve the new
classification and job specifications for Deputy City Clerk in the City
Clerk's office, as shown on Exhibit A attached hereto; and
FURTHER RESOLVED, that the Lodi City Council hereby approves the
establishment of the following salary range for this classification,
effective March 6, 1991:
Deputy City Clerk
A B C D E
1530.73 $1607.25 $1687.62 $1771.99 $1860.61
Dated: March 6, 1991
I hereby certify that Resolution No. 91-40 was passed and
adopted by the Lodi City Council in a regular meeting held March 6,
1991 by the following vote:
Ayes: Council Members - Pennino, Pinkerton, Sieglock, Snider
and Hinchman (Mayor)
Noes: Council Members - None
Absent: Council Members - None
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Deputy City Clerk
for Alice M. Reimche
City Clerk
91-40
RES9140/TXTA.02J
k_�lrz ur Luut March 6, 1991
DEPUTY CITY CLERK �'.0 • r`''?'`'(r'
DEFINITION: u u
To provide complex and specialized office support to the City Clerk's
office, the City Council, and other city offices; to perform or assist in a
variety of mandated City Clerk functions; to provide lead direction and
training to a small group of Administrative Clerks I/II or related staff;
and to perform related work as required.
DISTINGUISHING CHARACTERISTICS:
This is a single position classification in the City Clerk's office,
requiring deputization as a Deputy City Clerk, and requiring specialized
knowledge and skills related to the department. This class functions as the
direct assistant to the City Clerk, and handles the more complex and
specialized clerical assignments of the department.
SUPERVISION RECEIVED AND EXERCISED:
This classification works under the general supervision of the City Clerk.
Instructions received are generally in the form of objectives and desired
end results; work review is based on end results, and details of
accomplishment are left to the incumbent, subject to legal and policy
requirements.
Incumbents in this classification may function as lead supervisors over a
small group of administrative clerks and related staff, including planning,
prioritizing, assignment, and review of work, providing training and
instruction, correcting work in progress, and providing informal counseling
and feedback to employees regarding work issues.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
Prepares or assists in the preparation and distribution of City Council
meeting and other (e.g. special session) agenda; prepares and
distributes Council packets ensuring appropriate signatures and
attachments; posts meeting announcements.
Records Council votes; files, distributes and publishes resulting
resolutions and ordinances; signs and seals resolutions and ordinances
in the absence of the City Clerk.
Reads agendas, prepares Council communications, and takes, transcribes and
attests to minutes in the absence of the City Clerk.
Prepares Council chambers for meetings; sets up and prepares recording
equipment; operates equipment in the absence of the City Clerk.
Provides secretarial support for the Mayor and Council members.
Provides information to the public, City staff, and others that requires the
use of significant judgement and the interpretation of policies, rules
or procedures.
Types complex and sensitive correspondence, reports, forms and specialized
documents from drafts, notes, dictated tapes, or brief instructions
using a typewriter or word processor; composes correspondence,
proclamations, and brief reports.
Oversees or performs the establishing, organizing and maintenance of
complex departmental filing systems and records.
Performs various technical processing of forms, application or procedures
requiring in-depth subprofessional knowledge of the department's
functions.
Provides lead direction, training, and work review to a small group of
administrative clerks or closely related classifications.
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DEPUTY CITY CLERK
EXAMPLES OF DUTIES (continued):
Records and certifies official bids.
Makes arithmetical or routine statistical computations related to
department operations, payroll, and budgets; collects fees, and issues
receipts.
Assists in elections processes, including nomination filings, campaign
filings, recording elections results, and related; notifies elected
officials of filing deadlines, and receives, examines, and files
conflict of interest filings.
May act as a receptionist, receiving, screening and directing callers, and
making appointments.
Operates a variety of standard office equipment.
MINIMUM QUALIFICATIONS
Knowledge of:
Policies and procedures related to City Council agenda, meetings, minutes,
resolutions and ordinances; City Clerk election, campaign, and conflict of
interest responsibilities.
Office management practices and procedures, including filing systems and the
operation of standard office equipment.
Formats for typed materials.
Basic business arithmetic, including percentages, decimals, and fiscal
recordkeeping.
Correct English usage, including spelling, grammar, and punctuation.
Basic business data processing principles and the use of word processing and
other common commercial software.
Lead supervisory principles and practices.
Ability to:
Read and interpret rules, policies, and procedures.
Organize, research and maintain office files and records.
Deal tactfully and effectively with those contacted in the course of the
work.
Take and transcribe accurate official minutes.
Make arithmetic calculations with speed and accuracy.
Compose correspondence and related items from brief instructions.
Use initiative and sound independent judgement within established guidelines.
Operate standard office equipment including word processing and centralized
telephone equipment.
Type accurately at a net rate of 45 words per minute from printed copy.
EDUCATION AND EXPERIENCE:
Any combination equivalent to education and experience that would likely
provide the required knowledge and abilities would be qualifying. A typical
combination is:
Education:
Equivalent to completion of high school including completion of specialized
clerical coursework.
Experience:
Two years of responsible journey level clerical experience at a level
equivalent to the City's Administrative Clerk II.
LICENSES AND CERTIFICATES:
Possession of a valid Driver's License (Class C) issued from the California
Department of Motor Vehicles.
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