HomeMy WebLinkAboutAgenda Report - February 19, 1997 (76)ro�*CITY OF LODI • •'•
AGENDA TITLE: Purchase of Network Server for the Electric Utility Department
MEETING DATE: February 19, 1997
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council approve an emergency purchase of a network server
from Capital Datacorp, Sacramento CA, and authorize the transfer of funds for
this purchase from the Electric Utility Operating Fund Reserve.
BACKGROUND: The Electric Utility's network server recently failed. This failure has impacted
the use of computers from lost on-line data to the inability to save (backup)
system data.
City staff and Capital Datacorp have reviewed the server's condition and recommends immediate replacement
of the server based on the following factors:
• Due to the server's age (five years) and capacity, it is not economical to repair the failed unit (repair costs
approximately $9,000).
• Avoid duplicate installation and program setup costs.
• The failed server was scheduled to be replaced during the next budget cycle.
Due to the Electric Utility Department's immediate needs and with input from the City's Purchasing Officer and
the Information Systems Coordinator, it is recommended that this purchase be made using the California Multiple
Award Schedules (CMAS) for pricing. The State's CMAS pricing is available to local agencies and provides
advantages of volume pricing and terms. Reasons for this method of purchase include:
• Reduces downtime and shortens the procurement period.
• Capital Datacorp has maintained and is familiar with our network, in addition, they honor CMAS pricing
• CMAS pricing has been accepted on other City purchases.
FUNDING: Electric Utility Operating Fund Reserve
Cost: $20,768.20
Alan N. Vallow
Electric Utility Director
Prepared by Mel Grandi, Director, Electric Services
ANV/MG/pn
cc: City Attorney
'ROVED
_tulxon riynn
CITY MANAGER
H IUSER4IDMINICTYCNCLl1997102-19.97.1 February 12, 1997
Capital Datacorp
2020 Hurley Way, Ste. 220
Sacramento CA 95825
Phone #: (916) 92S-3000
Fax #: (916) 925-3097
Quote to:
City of Lodi
221 West Pine Street
PO Box 3006
Lodi, CA 95241-1910
Quote #: 1799 Pg. 1
Customer ID: COL
*
* Q U 0 T E
* *
Ship to:
City of Lodi Electric
Utility Department
1331 S. Ham Lane
Lodi, CA 95242
-Date ------- Ship Via ------------ F.O.B.------------'T_'--erms-----------------------
02/11/97 1. Company Truck Origin Net 30
--------- -P.O. Number --------- Salesperson -------- ------------- Required --------
Warren Hayes i 02/21/97
-------------.-------------------------------------------------------------------
Req Shp B. 0. Item No. Description Price Amount
1 COMPAQ ProLiant 25008 6/200 6270.00 6270.00
MIR, 32MB, 4xCD-ROM, ? 0/100TX
Controller/271900-001
1 COM?AQ 32 MS Memory Exp 650.00 650.00
for Tota_ of 64 MB
P/N 271907-001
1 1947S3-001 COMPAQ SMPA-RT-2 P.RP.AY 2265.00 2265.00
CONTROLLER/P
1 COMPAQ INTERNAL ADAPTER 35.00 35.00
STD WIDE SCSI -2 SMART Adapt
P/N 212055-001
189649-001 Compaq Fast Wide SCSI -2 65.00 65.00
P/Cont:roller Cable INT
3 146742-006 Compaq 4.3GB Fst WdeSCSI HD 1250.00 3780.00
1 COMPAQ RACK EXTERNAL 31.00 31.00
KEYBOARD
P/N 187344-001
1 SUlOCOPM APC Smart UPS 1000 Pack 570.00 570.00
Mount, Includes 'iardware Y
PowerChute Software
1 142161-001 Compaa 4/16GB 'T_',rboDyT Drive 1095.00 1095.00
_nternal
Capital Datacorp
2020 Hurley Way, Ste. 220
Sacramento CA 95825
Phone #: (916) 925-3000
Fax #: (916) 925-3097
Quote to:
City of Lodi
221 West Pine Street
PO Box 3006
Lodi, CA 95241-1910
Quote #: 1798 Pg. 2
Customer ID: COL
* Q U O T E
Ship to:
City of Lodi Electric
Utility Department
1331 S. Ham Lane
Lodi, CA 95242
-Date-------Ship Via ------------ F.O.B.------------Terms -------------------------
02/11/97 1 Company Truck f Origin ; Net 30
------------P.O. Number --------- Salesperson --------------------- Required ----- --
Warren Hayes 102/21/97
------------------------------------------------------------------------------=-
Req Shp B.O. item No. Description. Price Amount
------ ----- ---------------------------------------------------------------
20 DGD120M Sony 120m 4mm tape 22.00 440.00
1 N3-AS60-EE
35.000 CDCNE3-GB
Cheyenne ARCServe for
Netware v6.0 Enterprise
Edition,/Unlimited User
Netware Y X Engineer
Glenn Baker
(Estimate)
Quote subtotal
Sales tax 1 7.750%
Quote total
Thank you for your business
^his quote expires on 03/20/97
1150.00 1150.00
90.00 3150.00
19501.00
126'7.20
20763.20
RESOLUTION NO. 97-19
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE EMERGENCY PURCHASE OF NETWORK
SERVER FOR ELECTRIC UTILITY DEPARTMENT
--------------------------------------------------------------
--------------------------------------------------------------
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do so;
and
WHEREAS, the Electric Utility's network server has recently failed; and
WHEREAS, this failure has impacted the use of computers from lost on-line data to the
inability to save (backup) system data; and
WHEREAS, staff recommends immediate replacement of the server based on the
following factors: (1) the server's age (five years) and capacity, and the approximate cost of repair
would be $9,000.00; (2) avoid duplicate installation and program setup costs; and (3) the failed
server was scheduled to be replaced during the next budget; and
WHEREAS, due to the Electric Utility Department's immediate needs, staff recommends
that the purchase be made using the California Multiple Award Schedules (CMAS) for pricing.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby approves the
emergency purchase of a network server from Capital Datacorp of Sacramento, CA in the amount
of $20,768.20; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the transfer of
funds for this purchase from the Electric Utility Operating Fund Reserve.
Dated: February 19, 1997
---------------------
---------------------
I hereby certify that Resolution No. 97-19 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held February 19, 1997, by the following vote:
AYES:
COUNCIL MEMBERS -
NOES:
COUNCIL MEMBERS -
ABSENT:
COUNCIL MEMBERS -
ABSTAIN:
COUNCIL MEMBERS -
JENNIFER M. PERRIN
City Clerk
97-19