HomeMy WebLinkAboutResolutions - No. 99-57RESOLUTION NO. 99-57
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI FINANCE DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by
the Lodi Finance Department, an inventory of which is attached hereto, marked Exhibit
A, and thereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that:
1. The records heretofore identified are no longer required.
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The Lodi City Council finds that the City Attorney has given his written
consent to the destruction of the records inventoried on Exhibit A
attached hereto and the destruction of those records is hereby
authorized.
Date: April 7, 1999
I hereby certify that Resolution No. 99-57 was passed and adopted by the Lodi
City Council in a regular meeting held April 7, 1999 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino
and Land (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
Alice M. Rei hndt
City Clerk
99-57
EXHIBIT A
DESTRUCTION OF RECORDS
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI CITY CLERK'S
OFFICE REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE
SECTION 34090 AS SHOWN IN THE ATTACHED LIST
Administrative Leave Balances
Employee Balances & Step Increases
Vacation Accruals
Overtime Reports
Union Dues Deductions
Payroll Changes
Revenue Ledgers
Expense Ledgers
Miscellaneous Memorandums (Journal Vouchers)
Cancelled Bank of America Payroll Checks
Cancelled Farmers & Merchants Bank Checks
(Account Payable Checks)
Uniform Allowance
City Rent Insurance
Informal Quotations Received
Window Receipts
Business License Applications
Cash Receipt Registers
Inactive Account Registers
Inactive Accounts in Arrears Records
Collector's Daily Reports
Utility Customer Contracts
Utility Billing Registers
Expense by Object
Fuel and Lube Reports
General Ledger Entry Register
Subledger Entry Register
Employee Advance Ledgers
Vehicle Operating Costs
Dated: Y"-/-
•• /- q�
APPROVED FOR DESTRUCTION:
a
RANDALL A. HAYS
City Attorney
City of Lod
Dated: 7"-f r 99
1 01/95 —12/96
01/95 —12/96
01/95 —12/96
01/95 —12/96
01/95 —12/96
01/95 — 12/96
1993 — 1995
1993 —1995
07/93 — 06/95
1991 —1996
1991 —1996
03/84 —12/90
07/90 — 06/91
1990 —1991
1991 — 1994
1991 —1994
1991 — 1994
1985 —1994
1985 — 1994
07/93 — 06/95
1985 — 1994
1985 — 1994
07/91 — 06/95
01/94 — 07/94
07/93 — 07/96
07/93 — 12/93
1991-1992
07/94 — 06/95
LLCZ/2
VICKY McATHIE
Finance Director