HomeMy WebLinkAboutAgenda Report - February 5, 1997 (53)a
CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: RFP for Radio System Maintenance Service and Repair
MEETING DATE: February 5, 1997
SUBMITTED BY: Finance Director
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RECOMMENDED ACTION: That Council approve staff to proceed with formal request for
proposals for the ongoing maintenance of the entire City radio
system, and furthermore, that the bidders list be restricted to Motorola
factory authorized service companies.
BACKGROUND INFORMATION: Our radio equipment and back -bone systems are exclusively Motorola
brand and have been serviced by Motorola factory authorized
technicians since the beginning. In 1994, at the direction of City
Council (Resolution No.94-93), only radio communication backbone systems and radios assigned to
public safety were placed on a maintenance contract. Mobile radio equipment assigned to other
departments are having service and repairs performed on an as needed basis only.
In a 1995 cost comparison, the Public Works Department's actual cost for servicing their equipment
slightly exceeded what would have been spent on a service contract. One point not taken into account, is
the additional staff time and costs associated with processing these ad hoc repairs. Motorola
Communications of Stockton (now Delta Wireless) won the bid for maintenance on the backbone
systems and radios assigned to public safety in 1994. The contract was extended for one additional year
and expired in March of 1996. The backbone system equipment is currently on an informal quarterly
contract with Delta Wireless. All other equipment is currently off contract and is being serviced by Delta
Wireless, also.
RFP Format: The request for proposals will ask for two quotes: one for backbone systems and another
for mobile radio equipment. The mobile equipment portion will be divided into public safety and non-
public safety.
Yearly Costs: Current radio system maintenance (contract expired March 31, 1996) $35,341.20
Estimated citywide radio system maintenance contract $45,000.00
Prepared by: Mark White,
Information Systems Coordinator
APPROVED:
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H. Dixon Flynn -- City Manager
Respectfully submitted,
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Vicky McAthie
Finance Director
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CITY OF LODI, COUNCIL COMMUNICATION
Public Works Streets Water/Wastewater
Account Numbers 10-501.01, 17-401.01, 18-451.01
Cost Comparison
Estimated Cost for
Contracted Maintenance *NOTE:
QTY DESC. 'Monthly $ Estimated Monthly $ for contracted maintenance based on
2 CONTROL MOSTAR S 25.00 Motorola Contract #49069942022613
1 CONTROL SYNTOR S 16.00
6 DESK SET S 30.00
6 MOBILE MAXTRAC S 39.00
29 MOBILE MOSTAR S 174.00
3 MOBILE SYNTOR S 24.00
5 PORTABLE S 42.50
Estimated Monthly Cost $ 352.50
Estimated Yearly Cost $ 4,230.00
$ Actually Spent in 1995
Estimated Actual
Contract Motorola Replace/ Cost
Cost Contract Parts wttax Labor Purchase •. 1995
$ 4,230.00 S 774.00 S 755.13 $ 2,931.50 $ 3,666.42 ' $ 8,127.05
0 Estimated
Contract
Cost
— Of Actual Cost
1995