HomeMy WebLinkAboutAgenda Report - February 5, 1997 (68)CITY OF LO D I COUNCIL COMMUNICATION
AGENDA TITLE: Specifications and Advertisement for Bids for Printed
Envelopes, 1997 Requirements
MEETING DATE: February 5, 1997
SUBMITTED BY: Finance Director
RECOMMENDED ACTION: That the City Council approve the specifications and
authorize advertisement for bids for the City's 1997
requirements for printed envelopes.
BACKGROUND INFORMATION: During the course of business the City uses a variety of
printed envelopes. Most significant in volume are those
used to mail utility bills and return payments. Lesser
quantities are used for regular departmental correspon-
dence, accounts payable checks, and business license
applications.
At the City Council meeting of January 15, 1997, staff was asked to review the need for department -
specific return addresses on several envelopes. During review, it was pointed out that, when mailed
responses are requested or required, recipients of department -specific mail are more likely to direct
their responses back to the appropriate department. Otherwise, responses mailed to the general city
address require additional handling and routing, and consequently, additional staff time.
The specifications reflect projected requirements for the calendar year 1997 (Part 1), as well as
specific size and printing requirements for each type of envelope (Part II).
FUNDING: Estimated cost: $15,000.00
(Each department budgets annually for printing
requirements, and funding for the purchase of envelopes is
included in those budgeted amounts).
BID OPENING:
Prepared by Joel Harris, Purchasing Officer
February 18, 1997
Vicky McAthie, Finance Director
APPROVED: ! /�
H. DIXONFLYNN
City Manager
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART I: 1997 Requirements
Envelope Description 1997 Rea,
Special Window, Bus. Lie. Appl. 51000
#9 Window, Accts Payable, 10,000
#9 Regular, Utility Payment 300,000
#9 Regular, Delinq. Utility Payment 25,000
#10 Regular, Letterhead 45,000
#10 Regular, Police Dept. - 10,000
#10 Regular, Parks/Rec. 10,000
#10 Window, Utility Bill 300,000
#10 Window, Delinq. Utility Bill 25,000
#10 Window, City Letterhead 10,000
#10 Window, Police Dept. 5,000
#10 Window, Library 10,000
SCHEDULE 1-A
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SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelope Specifications
Page 1
Special Window: Size: 3-7/8" x 8";
(Business License Application) Special Envelope with non-standard window,
for Business License Application & Certificate:
White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type style: "City of Lodi" - Helvetica Bold, spaced, 8 -point;
Address: Helvetica 8 -point;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: 1-1/4"h x 4-1/16"w, located 11/16" from left edge of
envelope, 1-3/8" down from the top, 1-1/4" up from the
bottom;
Packaging: Case qty: 2,500/case, or 5 boxes of 500/box per case
#9 Standard Window: Size: 3-7/8" x 8-7/8";
(Accounts Payable) White Wove, Sub 24;
Inside security panel of printer's choice;
Diagonal Seam Style;
Printing: Offset printed 1 -color Black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - Helvetica Bold, 12 -point, spaced;
"Accounts Payable" - Helvetica, 8 -point;
Address - Helvetica, 8 -point
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard 41h" x 1-118", located 7/8" from left side of
envelope, 1/2" up from the bottom;
Packaging: Case qty: 2,500/case, or 5 boxes of 500/box per case
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelope Specifications
Page 2
#9 Standard Regular: Size: 3-7/8" x 8-7/8";
(Utility Payment) White Wove, Sub 24;
Recycled Paper to meet State requirements;
Diagonal Seam Style;
Printing: Offset printed 1 -color Black, two sides;
Sorting Bar 1/4" wide, printed 1" down left side from upper
left corner;
FIM Marks and Bar Codes: Per sample furnished (Film
Positives provided by City); FIM Marks and Bar Codes must
meet U.S. Postal Service Requirements;
Front Copy: To be typeset by the printer per sample furnished by
the City;
Type Style: Helvetica;
Type Sizes: "From...": 8 -point;
"Place Stamp Here...": 6 -point;
"City of Lodi": 12 -point;
Address: 12 -point
Back Copy: Type Style: Helvetica, 12 -point
Color: Black;
Copy: Text - Helvetica 10 -point; Recycle Symbol to
be typeset by the printer per sample furnished by the
City;
"Recyclable and..." and symbol: 10% screen;
Envelopes must be suitable for use as an insert on Pitney -Bowes insert-
ing system.
Packaging: Case qty: 2,500/case, or 5 boxes of 500/box per case
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART Ill: Envelope Specifications
Page 3
#9 Standard Regular: Size: 3-7/8" x 8-7/8";
(Delinquent Utility Payment) Yellow, Wove, Sub 24;
Recycled Paper to meet State requirements;
Diagonal Seam Style;
Printing: Offset printed 1 -color Black, two sides;
Sorting Bar 114" wide, printed 1" down left side from upper
left corner;
FIM Marks and Bar Codes: Per sample furnished (Film
Positives provided by City); FIM Marks and Bar Codes must
meet U.S. Postal Service Requirements;
Front Copy: To be typeset by the printer per sample furnished by
the City;
Type Style: Helvetica;
Type Sizes: "From...": 8 -point;
"Place Stamp Here...": 6 -point;
"City of Lodi": 12 -point;
Address: 12 -point
Back Copy: To be typeset by the printer per sample furnished
Copy: "FOR PRIORITY PROCESSING.. THANK YOU"
Type Style: Helvetica, 12 -point;
Color: Black;
Copy: "Recyclable and ..."
Typestyle: Helvetica 10 -point;
Recycle Symbol to be typeset by the printer per sample
furnished by the City;
"Recyclable and..." and symbol: 10% screen;
Envelopes must be suitable for use as an insert on Pitney -Bowes insert-
ing system.
Packaging: Case qty: 2,500/case, or 5 boxes of 500/box per case
#10 Regular. Letterhead Size: 4-1/8" x 9'h";
White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 18 -point;
Address: Helvetica 8 -point;
Packaging: Case qty: 5 boxes of 500/box
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelope Specifications
Page 4
#10 Regular. Police Dept: Size: 4-1/8" x 91h";
White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color blue, one side;
Copy: To be typeset by the printer per sample furnished by the City;
(Artwork/photo screening to be furnished by the City);
Type Style: "Lodi Police Department" - CG Times Bold, 12 -point;
Address: CG Times 10 -point;
"An honor to serve...": Souvenir Bold Italic, 8 -point;
Packaging: Case qty: 5 boxes of 5001box
#10 Regular. Parks/Rec Dept: Size: 4-1/8" x 9'h";
White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color brown, one side;
Copy: To be screened and typeset by the printer per sample furnished
by the City;
(Artwork to be furnished by the City);
Type Style: "Lodi Parks and Recreation Department" - Daisy Wheel
Script 12 -point;
Address: Helvetica 11 -point;
Packaging: Case qty: 5 boxes of 500/box
4
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelope Specifications
Page 5
#10 Standard Window: Size: 4-1/8" x 91h";
(Utility Bill) White Wove, Sub 24;
Recycled paper to meet State requirements;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 18 -point;
"Utility Bill Enclosed" - CG Times Bold, 16 -point;
Address: Helvetica, 10 -point
Postage Block: Helvetica, 9 and 11 point
"Printed on Recycled Paper" - Helvetica, 9 -point (10% Screen)
Recycle symbol per sample, 10% Screen;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1-1/8", located 7/8" from left side of
envelope, and 1h" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 500/box per case.
#10 Standard Window: Size: 4-1/8" x 9'/z";
(Delinquent Utility Bill) Yellow, Wove, Sub 24;
Recycled paper to meet State requirements;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 18 -point;
"Immediate Response Requested" - CG Times Bold,
16 -point;
Address: Helvetica, 10 -point
"Printed on Recycled Paper" - Helvetica, 9 -point (10% Screen)
Recycle symbol per sample, 10% Screen;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1-1/8", located 7/8" from left side of
envelope, and '/2" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 500/box per case.
5
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelope Specifications
Page 6
#10 Standard Window: Size: 4-1/8" x 91h";
(City Letterhead) White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 18 -point;
Address: Helvetica 8 -point
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 4'h" x 1-1/8", located 7/8" from left side of
envelope, and 'h" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 500/box per case.
#10 Standard Window: Size: 4-1/8" x 91h";
(Police Dept) White Wove, Sub 24;
Diagonal Seam Style;
Printing: Offset printed 1 -color blue, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
(Artwork/photo screening to be furnished by the City);
Type Style: "Lodi Police Department" - CG Times Bold, 12 -point;
Address: CG Times, 10 -point
"An honor to serve...": Souvenir Bold Italic, 8 -point;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1-118", located 7/8" from left side of
envelope, and 'h" up from the bottom;
Packaging: 2,5001case, or 5 boxes of 5001box per case.
R
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART iI: Envelope Specifications
Page 7
#10 Standard Window: Size: 4-1/8" x 91h";
(Library) White Wove, Sub 24;
Recycled paper to meet State requirements;
Diagonal Seam Style;
Printing: Offset printed 1 -color black, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "Lodi Public Library" - Bookman Old Style Bold,
14 -point;
Address: Bookman Old Style, 11 -point
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1-1/8", located 7/8" from left side of
envelope, and 'h" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 5001box per case.