HomeMy WebLinkAboutAgenda Report - June 17, 1998 (66)AGENDA TITLE: Termination of Public Safety Building Expansion Project Design Services Contract
MEETING DATE: June 17, 1998
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the termination of the Public Safety Building
Expansion Project Design Services Contract with EKONA Architecture +
Planning.
BACKGROUND INFORMATION: On January 7, 1998, City Council authorized the hiring of EKONA
Architecture + Planning to prepare the plans and specifications for
the Public Safety Building remodel. The cost was $282,000
including reimbursable expenses. Work on the project started
shortly thereafter and a project kick-off meeting was held on February 17 at which time a schedule was
presented by EKONA. Since then, staff feels the project is on the wrong track and has suspended work
on the project.
The difficulties involve the scope of work on the project. The Public Safety Building Master Plan
prepared by EKONA identified many deficiencies with the building. While it was clear that the proposed
project was not going to solve the space needs of the Police Department, it was not clear that the
majority of the Code deficiencies were not included in the architect's scope of work. These include ADA
and Building Code requirements for restrooms, access, Court HVAC and lobby upgrade, and various
plumbing and mechanical items. These issues, along with the longer -range issue of the Fire station
location should be addressed before we spend millions of dollars on remodeling the building.
The exact cost of terminating the contract is not known at this time. The City has paid about $20,000 to
date and we have a bill for an additional $17,000 through May 6, when work was suspended. The actual
final amount will have to be negotiated between the parties. While this may seem to be an unacceptable
expense, the amount, even the maximum, is small compared to the potential cost of the project;
particularly for yet unforeseen items or additional costs to do the right thing on the items we already
know about.
FUNDING: Per previous Council action.
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Richard C. Prima, Jr.
Public Works Director
RCP/lm
cc: Fleet and Facilities Manager
Construction Manager
Police Chief
Fire Chief
EKONA Architecture + Planr
APPROVED:
H. Dix Flynn -- Ci Manager
CTERMINAT.DOC 06/09198