HomeMy WebLinkAboutAgenda Report - June 17, 1998 (90)(F CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize Purchase of 25 Concrete Street Light Standards ($27,080)
MEETING DATE: June 17, 1998
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council authorize the purchase of 25 concrete "Lodi Replica" street
light standards from the sole supplier in the amount of $27,080.00.
BACKGROUND: The concrete street light standards installed in the older sections of the City were
manufactured locally utilizing a City owned mold. The mold, as a result of many
years of use, has deteriorated beyond repair. The last concrete standard
manufacturer attempted to extend the life of the mold but was unsuccessful and subsequently informed the City
that they would no longer be able to manufacture the standards.
The City then searched for a replacement standard of similar appearance but was unable to locate an acceptable
alternative. Following that, the City requested proposals from various manufacturers to produce a replica of the
existing concrete standard. One proposal was received from a manufacturer located in Minnesota. This
manufacturer has made a mold based on the City's concrete standard and has manufactured a few poles which
were installed at the recently completed Hutchins Street Square project.
Due to the location of the manufacturer (Minnesota) the per unit freight on standards can be minimized by placing
an order for a full truck load of standards i.e. 25 standards. At present, the City has a backlog requirement for 6
standards from the normal maintenance function as well as vehicle -standard accidents. It is estimated that a 25
pole shipment coupled with the present backlog will last 2-3 years. Therefore, it is recommended that the City
Council authorize the purchase of 25 "Lodi Replica" concrete street light standards from the sole supplier at a cost
of $27,080 including freight ($3,375) and taxes.
FUNDING: Electric Utility Fund
Funding Available: ( ) A GdA_s. t .
Vicky McAthi , Finance Director
Prepared by: Hans Hansen, Manager Engineering and Operations
ANV/HH/1st
c: City Attorney
Public Works Director
Purchasing Officer
A //� aJ4_
Alan N. Vallow
Electric Utility Director
RESOLUTION NO. 98-94
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE SOLE -SOURCE PURCHASE OF 25 CONCRETE "LODI
REPLICA" STREET LIGHT STANDARDS
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, the concrete street light standards installed in the older sections of
the City were manufactured locally utilizing a City -owned mold; and
WHEREAS, as a result of many years of use, the mold has deteriorated beyond
repair; and
WHEREAS, the last concrete standard manufacturer attempted to extend the life
of the mold but was unsuccessful and informed the City that they would no longer be
able to manufacture the standards; and
WHEREAS, the City then searched for a replacement standard of similar
appearance but was unable to locate an acceptable alternative; and
WHEREAS, the City then requested proposals from various manufacturers to
produce a replica of the existing concrete standard and received one proposal from a
manufacturer located in Minnesota; and
WHEREAS, due to the location of the manufacturer, the per unit freight on
standards can be minimized by placing an order for a full truck load of standards, i.e. 25
standards, as we currently have a backlog requirement for six standards and it is
estimated that the shipment will last approximately 2-3 years.
WHEREAS, it is staffs recommendation that the City purchase the 25 "Lodi
Replica" street light standards from the sole supplier, Traditional Concrete of
Menomonee Falls, Wisconsin, in the amount of $27,080.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the sole -source purchase of the 25 Lodi Replica" street light
standards from the sole supplier, Traditional Concrete of Menomonee Falls, Wisconsin,
in the amount of $27,080.00.
Dated: June 17, 1998
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I hereby certify that the foregoing is a true and correct copy of Resolution No.
98-94, which was duly and regularly passed and adopted by the City Council of the City
of Lodi in a regular meeting held June 17, 1998 by the following vote:
AYES:
Council Members - Land, Mann, Pennino and Sieglock (Mayor)
NOES:
Council Members - None
ABSENT:
Council Members - Johnson
ABSTAIN:
Council Members - None
ALICE M. MCHE
City Clerk
98-94