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Home My WebLink AboutAgenda Report - June 17, 1998 (74)AGENDA TITLE: Purchase of Electrical Cable, Rejection of Low Bidder for 5,000 feet of #750 600V XHHW Conductor, and Award of Bid to Second -Low Bidder ($48,562.93) MEETING DATE: June 17, 1998 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the bid for the purchase of 20,000 feet of #2/0 15kV XLPE concentric neutral conductor and 10,000 feet of #350 600V Triplex to the respective low bidders, Pirelli Cables of Colusa, California, and BICC Cables of Huntington Beach. It is further recommended that the low bid for 5,000 feet of #750 600V XHHW conductor be rejected, and that purchase be awarded to the second -low bidder, Pirelli Cables of Colusa. Total cost of all items is $48,562.93. BACKGROUND INFORMATION: On May 20, 1998, the City Council approved specifications and authorized advertisement for bids. Eight bids were received, and opened on June 3, 1998. A summary of the bids submitted is attached as Exhibit A. Because the #750 conductor is needed to provide service to the new Landucci Market on West Lockeford Street, staff recommends that purchase of the #750 cable be made from the second -low bidder due to shorter delivery leadtime. The low bidder for that item, Intraline, Inc., of Burlingame, has been unable to improve the estimated 12 -week leadtime from their manufacturer, and the City's service installation timeline for Landucci Market does not allow a delivery date nearly three months out. The second -low bidder, Pirelli Cables, can deliver the wire in three weeks. (Intraline has been advised of this recommendation to award to the second - low bidder, and they do not intend to contest it). The #2/0 15kV concentric neutral and #350 600V Triplex conductors will be used in new residential developments such as Bridgetown Unit 3 and the Millsbridge subdivisions, and at the 2111 West Kettleman Lane apartment complex. A portion of this purchase will also be used to provide an inventory for routine or emergency maintenance of the existing electrical system. FUNDING: Electric Utility Department Operating Fund, Page E-22 Funding Approved: Vicky McAthie, Finance Director Alan N. Vallow, Electric Utility Director Prepared by Joel Harris, Purchasing Officer cc: Director, Engineering and Operations APPROVED: H. Dixon nn -- City M nager CC2 0698.00C 06/10198 RESOLUTION NO. 98-92 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR THE PURCHASE OF 20,000 FEET OF #2/0 15 Kv XLPE CONCENTRIC NEUTRAL CONDUCTOR AND 10,000 FEET OF #350 600V TRIPLEX TO THE LOW BIDDERS, AND REJECTING LOW BIDDER FOR 5,000 FEET OF #750 600V XHHW CONDUCTOR AND AWARDING BID TO SECOND LOW BIDDER WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on June 3, 1998 at 11:00 a.m. for the purchase of 20,000 feet #2/0 15kV XLPE concentric neutral conductor, 10,000 feet of #350 600V Triplex and 5,000 feet of #750 600V XHHW Conductor, described in the specifications therefore approved by the City Council on May 20, 1997; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown on Exhibit A attached hereto; and WHEREAS, staff recommends rejecting the bid from Intraline, Inc. of Burlingame, California for the 5,000 feet of #750 600V XHHW conductor in the amount of $6,152.53 due to the long 12 -week lead-time, and awarding the bid to second low bidder, Pirelli Cables in the amount of $7,186.93; and WHEREAS, staff recommends award of the bid for the purchase of the conductor be made to the following bidders in each size category as shown as follows: Description Bidder/Location Bids 20,000 Feet/#2/0 15kV XLPE Pirelli Cables, Coiusa, CA $ 23,812.75 10,000 Feet/#350 600V Triplex BICC Cables, Huntington Beach $ 17,563.25 5,000 Feet/#750 600V XHHW Pirelli Cables, Colusa, CA $ 7,186.93* *Second Low Bidder NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the low bid received from Intraline, Inc. of Burlingame, California for the 5,000 feet of #750 600V XHHW conductor in the amount of $6,152.53 is hereby rejected due to the long 12 -week lead-time; and BE IT FURTHER RESOLVED by the Lodi City Council that the award of the bids for the purchase of Conductor be made to the following bidders in each size category as shown as follows: Description 20,000 Feet/#2/0 15kV XLPE 10,000 Feet/#350 600V Triplex 5,000 Feet/#750 600V XHHW *Second Low Bidder Dated: June 17, 1998 Bidder/Location Pirelli Cables, Colusa, CA BICC Cables, Huntington Beach Pirelli Cables, Colusa, CA Bids $ 23,812.75 $ 17,563.25 $ 7.186.93* $ 48,562.93 I hereby certify that Resolution No. 98-92 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 17, 1998, by the following vote: AYES: COUNCIL MEMBERS - Land, Mann, Pennino and Sieglock (Mayor) NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Johnson ABSTAIN: COUNCIL MEMBERS - None &M. kl4V- IMCHE City Clerk 98-92 EXHIBIT A SUMMARY OF BIDS lWi E 3, 1998 92/0 15I<V PRIMARY, "350 600V TRIPLEX, #750 600V XHHW COI DUCTOR B-2877 Page 1 PIRELLI I HENDRIX I BICC CABLES I GRAYBAR PLATT WESCO G E SUPPLY I INTRALINE 20,000 ft 02/0AWG 51.105.00fNi, 1 51,189.00/M' 51,203.62M' 51.111.00/1m' 51,119.11/M' (Southwire) (Southwire) 51,365.00/M' (Southwire) No Bid 51,580.00/11' Service Witt) TOTAL, DEL'D 523,812.75 525,622.95 525.938.01 531,118.20 531,235.14 531.570.75 519,370.76 534,019.00 10,000 A #350 Triplex 51,733.60/M' No Bid FS1,630.00INV7 S1,8S4.00/ti1' (Southwire) 57,797.75/%1' r (Southwire) 51,701.00^1' (Southwire) 51,821.48/14' (Alcan) SI,656.00�I' (Service Win) TOTAI.,DELT I 518,673.08 517,563.25 1 519,976.85 519,370.76 S1S,328.28 519,658.77 517,813.40 5,000 ft #750 XHHW 51,331.00/11'` No Bid No Bid 51,509.00nI' (SoutAwire) 51,511.37/11' = (Southwire) 51,521.00/M' ($oetthwire) SI,410.57/M' (Alcan) 51,11=00/14' (Senile Witt) TOTAL, DEL'D 57,186.93' 58,119.13 $8,112.51 58,191.39 57,599.45. 56,15253 D£L'Y (Weeks ARO) 9.31 10, NA, NA 13,2,NA Nat Indicated 6-8.2.2 6-5.2-3.2-3 NA,S-7,2 12,12.12 TERtiIS NET 30 NET 30 NET 30 NET 30 NET 30 NET 30 NET 30 1 NET 30 Footnotes: 1. Staff recommends award to the second -lo- r bidder, Pirelli Cables, based on 3-t ick Iodtime. (Low bidder is Intraline at S6,152.53, with a leadtime of t2 arks). 2. Bidder indimms additional charges of 562.00 per reel for wood lagging. Wood lagging is required in the specifications.