HomeMy WebLinkAboutResolutions - No. 97-196RESOLUTION NO. 97-196
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
SOLE SOURCE PURCHASE OF AUTOMATED RECORDS
MANAGEMENT PROGRAM FOR THE CITY CLERK'S OFFICE
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, the City Clerk is mandated by State statute to have a legislative
indexing system in place; and
WHEREAS, the legislative indexing system presently used by the City Clerk's
Office is outdated and cumbersome; and
WHEREAS, several avenues have been investigated to ascertain what type of
system would best serve the City of Lodi, i.e. state-wide telephone survey of cities with
populations between 50,000 to 100,000 regarding products currently being used, review
of product brochures, VCR and CD demonstrations, and in-house demonstrations; and
WHEREAS, it has been determined by staff that "File Magic Plus" best fits the
needs of the City in order to update and modernize the recordkeeping procedures that
are the responsibility of the City Clerk's Office, and enabling information to become
more accessible to staff, the public via e-mail, fax, computer, etc.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the sole source purchase of the "File Magic Plus" automated records
management system in the amount of $19,838.00; and
Dated: December 3, 1997
1 hereby certify that Resolution No. 97-196 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 3, 1997, by the following
vote:
AYES: COUNCIL MEMBERS — Land, Mann, Sieglock, Warner and
Pennino (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
ALICE M. R IIVICHE
City Clerk
97-196