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Home My WebLink AboutAgenda Report - November 15, 2016 C-01 PH/SMAGENDA ITEM con CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Public Hearing to Consider Adopting Resolution Approving an Amendment of the 2016/17 Annual Action Plan to Accommodate the Reallocation of Unused Community Development Block Grant (CDBG) Funds From Previous Years MEETING DATE: November 15, 2016 PREPARED BY: Community Development Director RECOMMENDED ACTION: Public hearing to consider adoption of a resolution approving an amendment of the 2016/17 Annual Action Plan to accommodate the reallocation of unused CDBG funds from previous years. BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements of the Community Development Block Grant (CDBG) program. The reallocation of unused CDBG funds from projects and services from previous program years requires an amendment of the Annual Action Plan. The Public Works Department has a new ADA Improvement project that requires funding, and we have $81,104.25 of available funding from an existing project that we can allocate to that project. The public review and comment period for this Action Plan amendment began October 15, 2016 and will end November 15, 2016. SOURCES: A total of $81,104.25 is being considered for reallocation. Project Number _ Project Name Reallocation Amount 14.12 Hutchins Street Square — North Entrance ADA $81,104.25 The cost for the HSS -North Entrance ADA Improvement Project, including design and engineering costs, was originally estimated at $330,000. We looked to fund the project over several program years, allocating $146,000 in 2014/15, and $143,000 in 2015/16. However, more recent project estimates have brought that amount down to $98,000, which can be funded with the remaining 2015/16 allocation to that project. USES: The reallocated funds will be distributed as follows: Project Number Proiect Name Reallocation Amount 16.12 Lawrence Avenue Accessible Parking $81,104.25 2016/17 Annual Action Plan Amendment November 15, 2016 Page 2 of 2 Located at the northeast corner of Lawrence Avenue and Stockton Street, this project consists of removing approximately 80 linear feet of concrete curb, gutter and sidewalk and constructing four concrete accessible parking stalls. The stalls will consist of approximately 1,500 square feet of concrete with 1,000 square feet of new concrete sidewalk around the perimeter. The stalls will be located diagonally and will be adjacent to Lawrence Avenue in an existing grass field. The stalls will provide additional accessible parking for the area, which includes the Grape Bowl, Armory Park, the Softball Complex, and Zupo Field. The stalls will replace three existing on -street stalls along Lawrence Avenue. A detail of the project is attached as Exhibit A. The Engineer's estimate for this project is $75,000. The environmental review and other project delivery costs will be covered under this allocation as well. The City Council will consider approval and adoption of the amendment of the 2016/17 Annual Action Plan and provide an opportunity for public comment at this public hearing. FISCAL IMPACT: The Annual Action Plan amendment document is being completed as an administrative activity that is funded through the City's CDBG administrative allocation from HUD. FUNDING AVAILABLE: 35099000.77020 (16.12) Lawrence Ave. ADA Parking ($81,104.25) Jorda Ayers, Deputy City Manager 1 Stephen Schwabauer Community Development Director ssfw Attachment Proposed Layout: 9' WIDE BLUE STRIPE (TVP) PAINT THE IN)M Yb PARKING' IN y + BLUEGH (MINI WNITE I T IN THE TH STRIPE "END' BLUE BACKGROUND WITHIN THE gEMOYE E%IETING PARALLEL PARALLEL PARKING LOADING PND VNLOAOING ACOEGS PARKING MARNING3IN NPRKING 5'EAET PISCES ITYPI FROUT pF NEw GTULS IrvP) GF E%ISTING MAPI( LAWRENCE AVE EXHIBIT A GLUEPAINTE—RD INSipLL ACCEGSIRLE VAPKING SIGN j c ,� -ERANOSTgIPES 967 CN CENTER(TY') CENTERED WIT N PER DETAIL OTHIS GHEET1—�ttP .- OF Fv _�✓v, �v� o IWHERNATIOSYA196LFOR l PER Cp TITLE N, e 'G � WHITEI19ILItt MAGE BACKGRGNND 6BGGUARE )T'P) � �LOT (r INSLALL—ESSIeLE —NING SIGN ON NEW POST PER 1ETPILONTNI-11 ANE — srpNDARG PLAN iLs — 9' WIDE BLUE STRIPE (TVP) PAINT THE IN)M Yb PARKING' IN y + BLUEGH (MINI WNITE I T IN THE TH STRIPE "END' BLUE BACKGROUND WITHIN THE gEMOYE E%IETING PARALLEL PARALLEL PARKING LOADING PND VNLOAOING ACOEGS PARKING MARNING3IN NPRKING 5'EAET PISCES ITYPI FROUT pF NEw GTULS IrvP) GF E%ISTING MAPI( LAWRENCE AVE EXHIBIT A RESOLUTION NO. 2016-206 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AMENDMENT TO THE 2016/17 ANNUAL ACTION PLAN TO ACCOMMODATE THE REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the Department of Housing and Urban Development (HUD) has determined that the City of Lodi, California, is entitled to Community Development Block Grant (CDBG) as an entitlement community; and WHEREAS, the 2016/17 Annual Action Plan was adopted on May 4, 2016, and approved by the U.S. Department of Housing and Urban Development (HUD) in July 2016; and WHEREAS, the City of Lodi has identified the following project that has a total of $81,104.25 in CDBG funding available for reallocation: Project 14.12 HSS North Entrance ADA Improvements $81,104.25 WHEREAS, the City has identified one new public improvement project in which to commit the reallocated funds: Proiect 16.12 Lawrence Avenue Accessible Parking $81,104.25 WHEREAS, the reallocation of funds requires an amendment of the 2016/17 Annual Action Plan; and WHEREAS, the City of Lodi has held, with proper notification and at the completion of the mandatory public comment period, a public hearing at the City Council meeting of November 15, 2016, to receive comments on the proposed Action Plan amendment. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendment to the 2016-17 Annual Action Plan to accommodate the aforementioned reallocation. Dated: November 15, 2016 I hereby certify that Resolution No. 2016-206 was passed and adopted by the City Council of the City of Lodi in a special meeting held November 15, 2016, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None F )- e/� ■ NNIFER FERRAIOLO City Clerk 2016-206 CDBG Public Hearing 2016-17 Annual Action Plan Amendment Presented by Community Development Department November 2016 2016-17 Annual Action Plan Amendment Reallocation Source ■ Project 14.12 Hutchins Street Square — North Entrance ADA ❑ Project initially funded over two program years: ■ 2014-15 - $146,000 ■ 2015-16 - $143,000 ❑ Project will move forward with 2015/16 allocation. ❑ 2014-15 funding has been source for previous reallocations. 2016-17 Annual Action Plan Amendment Reallocation Use ■ (New) Project 16.12 Lawrence Avenue ADA Parking o Northeast corner of Lawrence Avenue and N. Stockton Street o Providing four accessible parking stalls to serve the Grape Bowl, Armory Park/Chapman Field, the Softball Complex and Zupo Field. Lawrence Avenue ADA Parking Proposed Layout w��rrw�rv�} are.s.wr� CDBG Public Hearing ■ Public Review &Comment No public comments received prior to hearing. ■ Public Hearing ■ Requested Action To adopt the Resolution... ■ Approving 2016/17 Annual Action Plan Amendment #1. CITY CSF - D LEGAL Ali VEK'1'1sE1V1h1V 1 ADVERTISING INSTRUCT -10—N$ SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF POSSIBLE CDBG APPLICATIONS PUBLISH (DATES): October 15, 2016 ACCT#: 20104930 TEAR SHEETS WANTED: 1 EXTRA (ONLY) DELIVER TO: Community Development Deft AFFIDAVIT & BILL TO: CamxnuziIim # - CDBGr _City . Lodi 221 W. Pine Street Lodi CA 95241 DATE: October 12.2016 ORDERED BY: Joseph. Wood TITLE: Nei bor-hood Services Division - er C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice Action Plan Amendment 11-16-16.doc LEGAL NOTICE NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, November 16, 2016 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95240 in order to consider an amendment to the 2016-17 Annual Action Plan (AAP). The AAP generally describes how. the City will utilize program funds for eligible activities_ during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and community development activities. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. The release of this notice is one of the City's activities to fulfill citizen participation requirements. Federal regulations.require localities to provide the public with reasonable access to the documents. Planning documents have. been available to the public for at least 3.0 days before adoption by the City Council. The document has been released and the public review and comment period for the amendment of the 2016-17 AAP begins October 15, 2016 and will end November 16, 2016 The City Council will consider approval of the amendment of the 2016-17 AAP and provide an opportunity for public comment at their November 16, 2016 meeting. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and accomplishments under.the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. If you challenge the subject matter in court, you may be limited to raising only those. issues you or someone else raised at the public hearing described in this notice or in Written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact. the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Joseph Wood, (209) 333-6800 x2467. Neighborhood Services Manager Joseph Wood Dated: October 15, 2016 C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice Action Plan Amendment 11-16-16.doe 3p�C DECLARATION OF POSTING PUBLIC HEARING TO CONSIDER AND APPROVE AN AMENDMENT OF THE 2016/17 ANNUAL ACTION PLAN TO ACCOMMODATE THE REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM PREVIOUS YEARS On Thursday, October 20, 2016, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider and approve an amendment of the 2016/17 Annual Action Plan to accommodate the reallocation of Community Development Block Grant Funds from previous years (attached and marked as Exhibit A) was posted at the following locations: Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum WorkNet Office I declare under penalty of perjury that the foregoing is true and correct. Executed on October 20, 2016, at Lodi, California. AMELA QRIS DEPUTY CITY CLERK ORDERED BY: JENNIFER M. FERRAIOLO CITY CLERK ELIZABETH BURGOS ADMINISTRATIVE CLERK N:\P.dministration\CLERK\Public Hearings\AFFADAVITS\DECPOSTCDD4.doc EE�XHIBIT Al LEGAL NOTICE NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, November 16, 2016 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95240 in order to consider an amendment to the 2016-17 Annual Action Plan (AAP). The AAP generally describes how the City will utilize program fonds for eligible activities during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and community development activities. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. The release of this notice is one of the City's activities to fulfill citizen participation requirements. Federal regulations require localities to provide the public with reasonable access to the documents. Planning documents have been available to the public for at least 30 days before adoption by the City Council. The document has been released and the public review and comment period for the amendment of the 2016-17 AAP begins October 15, 2016 and will end November 16, 2016 The City Council will consider approval of the amendment of the 2016-17 AAP and provide an opportunity for public comment at their November 16, 2016 meeting. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and accomplishments under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Joseph Wood, (209) 333-6800 x2467. Neighborhood Services Manager Joseph Wood Dated: October 15, 2016 C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice Action Plan Amendment I1-16-16.doc "ISO LEGAL AVISO DE AUDIENCIA PUBLICA PARA LA DISCUSION DEL PROGRAMA DE DESARROLLO COMUNITARIO BLOCK GRANT LA CIUDAD DE LODI DEPARTAMENTO DE DESARROLLO COMUNITARIO Aviso de Audiencia Publica Para La Discusi6n del Programa de Subsidios Globales para el Desarrollo Comunitario CON LA PRESENTE SE NOTIFICA que una audiencia publica se Ilevara a cabo el Miercoles, 16 de noviembre 2017 a las 7:00 pm o tan pronto como el asunto podra ser oido, en el Consejo de Camaras de la ciudad de Lodi, 305 West Pine Street, Lodi, CA 95241 a fin de considerar enmienda numero uno al Plan de Acci6n Anual 2016-17 (AAP) y recibir aportaciones en relaci6n con las necesidades de la comunidad y las prioridades de financiaci6n. EI programa CDBG proporciona fondos para actividades que beneficien a las personas de bajos ingresos, eliminan los barrios marginales o tiz6n, o sirven a una necesidad urgente. Las actividades elegibles incluyen la adquisici6n de propiedades, mejoras publicas, rehabilitaci6n de viviendas, el desarrollo econ6mico, y los servicios publicos. Como beneficiario de fondos del Desarrollo Comunitario (CDBG), la Ciudad ha desarrollado un plan de acci6n que describe las actividades propuestas para ser financiadas en 2016-17. EI plan de acci6n en general describe c6mo el se va a utilizar los fondos del programa en actividades elegibles durante el ano fiscal. EI plan de acci6n puede modificarse segun sea necesario para reasignar fondos a las actividades de vivienda y desarrollo comunitario. Se pondran a disposici6n los documentos de planificaci6n al publico durante al menos 30 dias antes de su aprobaci6n por el Ayuntamiento. Se anticipa que los documentos seran disponibles el 15 de octubre de 2017 para su revision y comentarios. Una audiencia publica se conducira el miercoles, 16 de noviembre del 2017 para su revision y aprobacion del Plan de Accion Anual. EI prop6sito de esta audiencia publica sera el de dar a los ciudadanos la oportunidad de hacer saber sus comentarios respecto a las necesidades de la comunidad y las posibles actividades que se financiaran en el marco del programa CDBG. Si usted no puede asistir a la audiencia publica, puede dirigir sus comentarios a la Secretaria de la Ciudad, Ciudad de Lodi, PO Box 3006, Lodi, CA 95241 escrito, o usted puede Ilamar por telefono al (209) 333-6711. Ademas, la informaci6n esta disponible para su revision en Lodi City Hall (221 West Pine Street) entre las horas de 8:00 am y 5:00 pm de lunes a viernes. Aviso de no discriminaci6n por motivos de discapacidad y adaptaci6n razonable La Ciudad promueve la equidad de vivienda y hace que todos sus programas disponibles para familias de bajos y moderados ingresos sin importar la edad, raza, color, religion, sexo, origen nacional, orientaci6n sexual, estado civil o discapacidad. La ciudad de Lodi no discrimina en la admisi6n o acceso a, o tratamiento o empleo en sus programas y actividades que reciben asistencia federal sobre la base de la discapacidad. Los ajustes razonables seran puestos a disposici6n de las personas con discapacidad que to soliciten. Traductores / Servicios de traducci6n estan disponibles bajo petici6n. Todas las preguntas, inquietudes o solicitudes relacionadas con estos avisos se deben dirigir a la siguiente persona: Joseph Wood, (209) 333 a 6800 x2467. Servicios a los Vecindarios Gerente Joseph Wood Fecha: 15 de octubre 2017