HomeMy WebLinkAboutAgenda Report - June 15, 2016 G-02 PHAGENDA ITEM Q so Z
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Public Hearing to Consider Adopting a Resolution Approving Amendment No. 3 of the
2015-16 Community Development Block Grant Annual Action Plan
MEETING DATE: June 15, 2016
PREPARED BY: Community Development Department
RECOMMENDED ACTION: Conduct a public hearing to consider adopting a resolution approving
Amendment No. 3 of the 2015-16 Community Development Block Grant
Annual Action Plan.
BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements of the
Community Development Block Grant (CDBG) program.
The Action Plan is the annual implementing document for the 2014-2018 Consolidated Plan and provides a
detailed description of each activity proposed for the fiscal year, as well as the City's CDBG budget and goals
for the fiscal year.
Reallocation Description:
The public hearing will allow for the amendment of the 2015-16 Annual Action Plan to accommodate the
reallocation of CDBG funding from one project to another. We currently have $69,943 of CDBG Program
funding allocated to the Kofu Park ADA Improvement project. A bid of $92,500 was received from AM
Stephens on May 4, 2016.
A minimum of $22,557 is needed to fund this project and we do have CDBG funding available from another
City project, the Hutchins Street Square (HSS) North Entrance ADA Improvement project, which has sufficient
funds to be completed. Our program guidelines, however, require City Council action through a Public Hearing
for any increase or decrease in the amount allocated to a project/activity by more than 25%, which in this case
would be $17,485.
Sources: A total of $25,000 is being considered for reallocation.
Proiect Number Project Name Reallocation Amount
14.12 HSS North Entrance ADA Improvements $25,000
Uses: The reallocated funds will be distributed as follows:
Project Number Prosect Name Reallocation Amount
15.16 (Existing Project) Kofu Park ADA Improvements $25,000
APPROVED:
ep en Schwa uer City Manager
2015-16 AAP Amendment No. 3
June 15, 2016
Page 2 of 2
A draft of Action Plan Amendment No. 3 is attached as Exhibit A and has been available for public review and
comment for 30 days prior to the public hearing. There have been no public comments to date on this
proposed Action Plan Amendment.
FISCAL IMPACT: Funding reallocated from one CDBG funded City project to another. The
allocation amount includes funding to cover project delivery costs.
FUNDING AVAILABLE: Funding will be appropriated at the award of contract.
Jordan Ayers, Deputy City Mana
S#ep n 6vv-a
Community Development Director
Attachment
2015-16
2015-16 Annual Action Plan - Amendment #3
p.1 of 2
I. INTRODUCTION
The 2015-16 Action Plan is a one-year plan to address housing and community development
needs in the City of Lodi, with a particular focus on the needs of low-income households. This is
the first year of the implementation of the five-year Consolidated Plan. Both the Consolidated
Plan and the Action Plan are implemented by the Neighborhood Services Division in the
Community Development Department.
The 2015-16 Annual Action Plan was adopted on May 6, 2015, and approved by the US
Department of Housing and Urban Development in July 2015.
The City currently has $69,943 of CDBG Program funding allocated to the Kofu Park ADA
Improvement project. A bid of $92,500 was received from AM Stephens on May 4, 2016.
A minimum of $22,557 is needed to fund this project and we do have CDBG funding available
from another City project. Our program guidelines, however, require City Council action
through a Public Hearing for any increase or decrease in the amount allocated to a
project/activity by more than 25%, which in this case would be $17,485.The total amount
available for reallocation is $120,943.
Questions regarding this Action Plan amendment should be directed to:
Joseph Wood
CDBG Program Administrator
City of Lodi
221 W. Pine Street, PO Box 3006
Lodi, CA 95241-1910
209-333-6800 x2467
The Action Plan amendment is available for public review during a 30 -day public comment
period from May 16, 2016 to June 15, 2016. A public notice announcing its availability was
published in the Lodi News -Sentinel on May 18, 2016. A public hearing on the Amendment will
be held on June 15, 2016, at the Lodi City Council meeting.
2015-16 Annual Action Plan - Amendment #3
p.2 of 2
II. REALLOCATED FUNDS
The following project is being considered for reallocation to an existing project:
14.12 Hutchins Street Square — North Entrance ADA
$25,000.00
III. ACTIVITY CHANGES
As mentioned previously, the City has identified one existing project to which it will commit
the reallocated CDBG funding to. In order to commit funding to existing activities, or to create
new activities, the City must amend the 2015-16 Annual Action Plan.
A description of the activity and proposed funding reallocation follows:
PUBLIC IMPROVEMENTS
KOFU Park ADA Improvements
City of Lodi Public Works Department
Removal of architectural barriers to the mobility or accessibility of elderly persons or of
"severely disabled" adults.
National Objective: 570.208(a)(2)(ii)(A) Low -Moderate Income, Limited Clientele Activities -
Eligible Activity: 570.201(c) Public Facility Improvements
Priority Needs: Public Improvements (High)
Goals Addressed: Construct or Upgrade Public Facilities
Output: One public facility improvement completed.
Outcome Category: Improving public facilities benefitting low-income areas and targeted
low-income populations.
Funding: $40,000
- 2013-14 CDBG
$29,943
- 2015-16 CDBG
$25,000
- Reallocated CDBG
$94,943
- NEW TOTAL
RESOLUTION NO. 2016-110
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING AMENDMENT NO. 3 OF THE 2015/16
COMMUNITY DEVELOPMENT BLOCK GRANT
ANNUAL ACTION PLAN
WHEREAS, the Department of Housing and Urban Development (HUD) has
determined that the City of Lodi, California, is entitled to Community Development Block
Grant (CDBG) as an entitlement community; and
WHEREAS, the City of Lodi has held, with proper notification, a public hearing at
the City Council meeting of June 15, 2016, to receive comments from the public
regarding the proposed reallocation of CDBG funds; and
WHEREAS, the City has identified the following project that has $25,000 in
CDBG funding available for reallocation:
• Project 14.12 — Hutchins Street Square North Entrance ADA
Improvements ($25,000)
WHEREAS, the City has identified one existing project in which to commit the
reallocated funds:
■ 15.16 (New Project) — Kofu Park ADA Improvements ($25,000)
WHEREAS, this reallocation of funds requires an amendment of the 2015/16
Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve Amendment No. 3 of the 2015/16 Annual Action Plan to accommodate the
aforementioned reallocation.
Dated: June 15, 2016
I hereby certify that Resolution No. 2016-110 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 15, 2016, by the following
vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi,
and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
1-�A• '3zkat'�)
rNNFE ERRAIOLO
erk
2016-110
40 Years
DODO
Building Better Neighborhoods
2015-16 Community Development Block Grant
Annual Action Plan Amendment No. 3
Presented by
Community Development — Neighborhood Services Division
June 2016
2015-16 Annual Action Plan Amendment
40 Years
0000
Building Better Neighborhoods
■ Action Plan Amendment Required
o Increase/Decrease in an allocation to a project or activity by more
than 25%.
■ Project Requiring Additional Funding
o Project 15.16 — Kofu Park ADA Improvements
■ Currently have $69,943 allocated.
■ Lowest bid received: $92,500
■ At least $17,485 needed to award contract.
❑ Recommending $25,000 to cover additional project delivery costs.
■ Source of Reallocation
o Project 14.12 — HSS North Entrance ADA Improvements
■ A total of $264,000 remains available for this project.
■ Should move forward this Summer/Fall.
2015-16 Annual Action Plan Amendment
40 Years
0000
Building Better Neighborhoods
■ Requested Action
o Conduct the Public Hearing
o Adopt Resolution approving the Amendment No. 3 of the 2015-16
Annual Action Plan
■ This will allow for the contract to be awarded at a subsequent Council meeting
and the project to get underway and completed this Summer.
■ Question or Comments?
CITY OF LODI
LEGAL ADVERTISEMENT
ADVERTISING INSTRUCTIONS
SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF POSSIBLE
CDBG REALLOCATIONS
PUBLISH (DATES): May 18, 2016
ACCT#: 20104930
TEAR SHEETS WANTED: 1 EXTRA (ONLY) DELIVER TO: Community
Development Dept..
AFFIDAVIT & BILL TO: ConvnMn y Development - ODBG
i o nodi
221 W. Pine Street
Lodi, CA 95241
DATE: .MW 1.6, 2016 ORDERED BY: ]aleph Wood.
TITLE: Neig'h.Uorhood Services Pbdg iqn Manager
J:\Community Development\Neighborhood Services Division\CDBG\2015-16\Notices\Public Hearing Notice Action Plan 5-18-
16.doc
DECLARATION OF POSTING
PUBLIC HEARING FOR DISCUSSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
On Thursday, June 2, 2016, in the City of Lodi, San Joaquin County, California, a Notice
of Public Hearing for discussion of the Community Development Block Grant program
(attached and marked as Exhibit A), was posted at the following locations:
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
WorkNet Office
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June 2, 2016, at Lodi, California.
42 5 &
_ ' D,
PAMELA M. FARRIS
DEPUTY CITY CLERK
NAAdministration\CLERK\Public Hearings\AFFADAVITS\DECPOST.DOC
ORDERED BY:
JENNIFER M. FERRAIOLO
CITY CLERK
ELIZABETH BURGOS
ADMINISTRATIVE CLERK
LEGAL NOTICE
NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, June 15, 2016 at 7:00
p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine
Street, Lodi, CA 95241 in order to consider an amendment to the 2015/16 Annual Action Plan (AAP) and
to receive input regarding community needs and funding priorities.
The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or
blight, or serve an urgent need. Eligible activities include property acquisition, public improvements,
housing rehabilitation, economic development, and public services.
As a recipient of Community Development Block Grant (CDBG) funding, the City developed an Action
Plan that described the activities funded in the 2015-16 Program Year. The Action Plan generally
describes how the City will utilize program funds for eligible activities during the fiscal year. The Action
Plan can be amended as needed to reallocate funds to housing and community development activities.
Planning documents will be made available to the public for at least 30 days before adoption by the City
Council. The documents have been released on May 16, 2016 for public review and comment. A 30 -day
comment period will run through the public hearing on June 15, 2016.
The purpose of this public hearing will be to give citizens an opportunity to make their comments known
regarding a proposed reallocation of CDBG funding. If you are unable to attend the public hearing, you
may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may
telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West
Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays.
Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
The City of Lodi does not discriminate in admission or access to, or treatment or employment in,
its federally assisted programs and activities on the basis of disability. Reasonable
accommodations will be made available to the disabled, upon request. Translators/Translation
services are also available upon request. Any questions, concerns or requests related to these
Notices should be directed to the following person:
Joseph Wood, (209) 333-6800 x2467.
Neighborhood Services Manager
Joseph Wood
Dated: May 16, 2016
J:\Community Development\Neighborhood Services Division\CDBG\2015-16\Notices\Public Hearing Notice Action Plan 5-18-
16.doc
AVISO LEGAL
AVISO DE AUDIENCIA PIJBLICA PARA LA DISCUSION DEL PROGRAMA DE DESARROLLO
COMUNITARIO BLOCK GRANT
LA CIUDAD DE LODI
DEPARTAMENTO DE DESARROLLO COMUNITARIO
Aviso de Audiencia Publica Para La Discusi6n del Programa de Subsidios Globales para el Desarrollo
Comunitario
CON LA PRESENTE SE NOTIFICA que una audiencia publica se Ilevara a cabo el Miercoles, 15 de juno 2016 a las 7:00
pm o tan pronto como el asunto podra ser oido, en el Consejo de Camaras de la ciudad de Lodi, 305 West Pine Street,
Lodi, CA 95241 a fin de considerar enmienda numero tres al Plan de Acci6n Anual 2015-16 (AAP) y recibir aportaciones
en relaci6n con las necesidades de la comunidad y las prioridades de financiaci6n.
EI programa CDBG proporciona fondos para actividades que beneficien a las personas de bajos ingresos, eliminan los
barrios marginales o tiz6n, o sirven a una necesidad urgente. Las actividades elegibles incluyen la adquisici6n de
propiedades, mejoras publicas, rehabilitaci6n de viviendas, el desarrollo econ6mico, y los servicios publicos.
Como beneficiario de Tondos del Desarrollo Comunitario (CDBG), la Ciudad ha desarrollado un plan de acci6n que
describe las actividades propuestas para ser financiadas en 2015-16. EI plan de acci6n en general describe c6mo el se
va a utilizar los fondos del programa en actividades elegibles durante el ano fiscal. EI plan de acci6n puede modificarse
segun sea necesario para reasignar fondos a las actividades de vivienda y desarrollo comunitario.
Se pondran a disposici6n los documentos de planificaci6n al publico durante al menos 30 dias antes de su aprobaci6n
por el Ayuntamiento. Se anticipa que los documentos seran disponibles el 16 de mayo de 2016 para su revisi6n y
comentarios. Una audiencia publica se conducira el Miercoles, 15 de juno del 2016 para su revision y aprobaci6n del Plan
de Acci6n Anual.
EI prop6sito de esta audiencia publica sera el de dar a los ciudadanos la oportunidad de hacer saber sus comentarios
respecto a las necesidades de la comunidad y las posibles actividades que se financiaran en el marco del programa
CDBG. Si usted no puede asistir a la audiencia publica, puede dirigir sus comentarios a la Secretaria de la Ciudad,
Ciudad de Lodi, PO Box 3006, Lodi, CA 95241 escrito, o usted puede Ilamar por telefono al (209) 333-6711. Ademas, la
informaci6n esta disponible para su revision en Lodi City Hall (221 West Pine Street) entre las horas de 8:00 am y 5:00
pm de lunes a viernes.
Aviso de no discriminaci6n por motivos de discapacidad y adaptaci6n razonable
La Ciudad promueve la equidad de vivienda y hace que todos sus programas disponibles para familias de bajos y
moderados ingresos sin importar la edad, raza, color, religion, sexo, origen nacional, orientaci6n sexual, estado civil o
discapacidad.
La ciudad de Lodi no discrimina en la admisi6n o acceso a, o tratamiento o empleo en sus programas y actividades que
reciben asistencia federal sobre la base de la discapacidad. Los ajustes razonables seran puestos a disposici6n de las
personas con discapacidad que Io soliciten. Traductores / Servicios de traducci6n estan disponibles bajo petici6n. Todas
las preguntas, inquietudes o solicitudes relacionadas con estos avisos se deben dirigir a la siguiente persona:
Joseph Wood, (209) 333 a 6800 x2467.
Servicios a los Vecindarios Gerente
Joseph Wood
Fecha: 16 de mayo 2016