HomeMy WebLinkAboutAgenda Report - February 18, 2015 G-01 PHAGENDA ITEM (3owl
&I % CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Public Hearing to Consider Adopting Resolution Approving an Amendment of the
2014-15 Annual Action Plan
MEETING DATE: February 18, 2015
PREPARED BY: Community Development Director
RECOMMENDED ACTION: Public hearing to consider adoption of a resolution approving an
amendment of the 2014-15 Annual Action Plan.
BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements of
the Community Development Block Grant (CDBG) program
whenever there is a "substantial" amendment that meets one or
more of the following criteria:
• A change in the use of CDBG funding, of more than 15 percent of the total grant amount, from
one activity to another (i.e., "reprogramming" of CDBG funds)
• Funding of an activity type not described in the Annual Action Plan
• Changing the priorities contained in the Five -Year Strategic Plan of the Consolidated Plan
• Increasing or reducing the amount allocated to an activity by more than 25 percent, except when
the activity must be dropped due to circumstances beyond the City's control (e.g., a subrecipient
elects not to do an activity)
■ A change in the purpose, location, scope, or beneficiaries of an activity
The proposed reallocations of funding identified in the amendment of the 2014-15 Annual Action Plan
represent the creation of a new activity in one instance, and an increase of more than 25 percent of the
project allocation in the other.
A draft of the Action Plan Amendment (Exhibit A) was released on January 20, 2015 and has been
available for public review and comment through February 18, 2015.
Sources: A total of $54,636.75 is being considered for reallocation.
Project Number Project Name Reallocation Amount
13.03 HSS South Entrance ADA $33,556.33
14.15 Graffiti Abatement $21,000.00
IDIS Line of Credit Balance $80.42
APPROVED:
i2 hen Schwabauer, ity Manager
2014/15 Action Plan Amendment #2
February 18, 2015
Page 2 of 2
Uses: The reallocated funds will be distributed as follows:
Project Number Project Name Reallocation Amount_
14.12 (Existing Project) HSS North Entrance ADA $33,636.75
14.20 (New Program) LodiGRIP $21,000.00
Descriptions:
HSS North Entrance ADA
The reallocation to the Hutchins Street Square North Entrance ADA Project is to supplement a project
that will need funding over two program years in order to be completed. The initial allocation for that
project was $106,105. A previous Action Plan Amendment on September 3, 2014, provided an
additional $6,915 of unused funds to this project. This reallocation will bring the total project allocation to
$146,656.75.
Lodi Gana Reduction Intervention Prevention [LodiGRIP] Program
The reallocation of funds from Graffiti Abatement to LodiGRIP will provide a portion of the additional
funding necessary to create one full-time Youth Outreach Worker position from the two part-time
positions that are currently funded from the General Fund for the remainder of the Fiscal Year. Any
additional funding from this reallocation would also be used for supportive services to the at -risk youth in
the program. Additional funding for this full-time position is expected from Lodi Unified School District.
Public Works has another funding source to backfill the Graffiti Abatement activity and that there will be
no adverse impact on that program.
FISCAL IMPACT: The amendment of the 2014-15 Annual Action Plan document is being
completed as an administrative activity that is funded through the City's
CDBG administrative allocation from HUD.
FUNDING AVAILABLE: Funding Source:
35000000.56304 CDBG $33,636.75
35099000.77020 2014/15 Graffiti Abatement $21,000.00
Requested Appropriation:
35099000.77020 14.12 HSS North Entrance ADA $33,636.75
35099000.77020 14.20 LodiGRIP Program $21,000
Jordan yens, Deputy City Ma ger
IVA m--w--1L e. - :lei ILS
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Attachments
2014-15
Comm
2014-15 Annual Action Plan - Amendment #2 DRAFT
p.1 of 3
I. INTRODUCTION
The 2014-15 Action Plan is a one-year plan to address housing and community development
needs in the City of Lodi, with a particular focus on the needs of low-income households. This is
the first year of the implementation of the five-year Consolidated Plan. Both the Consolidated
Plan and the Action Plan are implemented by the Neighborhood Services Division in the
Community Development Department.
The 2014-15 Annual Action Plan was adopted on May 7, 2014, and approved by the US
Department of Housing and Urban Development in July 2014. The plan was first amended on
September 3, 2014. This proposed amendment is the second.
At mid -year, the City has identified funds that are available to re -program. The City also wishes
to re -program funds from a previously identified use to a new use.
Funding available to re -program is from a single project that was completed and did not require
all the funds allocated. The City also identified a small amount of un -allocated funds in the
CDBG line of credit. The total amount available to re -program is $33,637.
The City is proposing to re -allocate $42,000 from the City's graffiti abatement program to the
City's "GRIP" gang intervention program.
Questions regarding this Action Plan amendment should be directed to:
Joseph Wood
CDBG Program Administrator
City of Lodi
221 W. Pine Street, PO Box 3006
Lodi, CA 95241-1910
209-333-6800 x2467
The Action Plan amendment was made available for public review during a 30 -day public
comment period from January 20, 2015 to February 18, 2015. A public notice announcing its
availability was published in the Lodi News -Sentinel on January 20, 2015. A public hearing on the
Amendment will be held on February 18, 2015, at the Lodi City Council meeting.
2014-15 Annual Action Plan - Amendment #2 DRAFT
p.2 of 3
II. REALLOCATED FUNDS
The following projects and services are being considered for reallocation to new or existing
projects:
13.03 HSS South Entrance ADA $33,556.33
Line of Credit Balance $80.42
III. ACTIVITY CHANGES
The City has identified an existing project and a new program to which it will commit the
reallocated CDBG funding to. In order to commit funding to existing activities, or to create new
activities, the City must amend the 2014-15 Annual Action Plan.
A description of the activity and proposed funding reallocation follows:
PUBLIC FACILITIES
Hutchins Street Square - North Entrance ADA - Phase I,
Parks, Recreation & Cultural Services
Improvements necessary to remove barriers to accessibility by permanently disabled persons by
providing accessible paths of travel into and within an existing facility.
Output: One public facility improvement completed.
Outcome Category: Accessibility for the purpose of creating suitable living environments.
National Objective: 570.208(a)(2)(ii) Low -Moderate Income, Limited Clientele - removal of
architectural barriers to the mobility or accessibility of elderly persons or of "severely disabled"
adults.
Eligible Activity: 570.201(c) Public Facility Improvements
Priority Needs: Public Services (High)
Goals Addressed: Construct or Upgrade Public Facilities
2014-15 Annual Action Plan - Amendment #2 DRAFT
p.3 of 3
Funding: $113,020 — 2014-15 CDBG
$33,636.75 — re -allocated CDBG
$146,656.75 — NEW TOTAL
PUBLIC SERVICES
Lodi "GRIP" gang intervention program
Community Development Department
Program Description:
Output:
Outcome Category:
National Objective: 570.208(a)(2)(i) Low -Moderate Income, Limited Clientele
Eligible Activity: 570.201(e) Public Services
Priority Needs: Public Services (High)
Goals Addressed: Build Capacity and Leadership; Access to Social Services; Address Blight
and Nuisance
New Funding: $42,000
1. AA#
2. JV#
CITY OF L Dl
APPROPRIATION ADJUSTMENT REQUEST
TO: Internal Services Dept. - Budget Division
3. FROM: [Joseph Wood 15. DATE: 2/18/15
4. DEPARTMENT/DIVISION: Community Development /Neighborhood Services
4. REQUEST ADJUSTMENT
OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
3500
0
77020
CDBG
$33,637
3509 9000 77020 Graffiti Abatement
$21,000
B.
USE OF
FINANCING
3509
9000
77020
(14.15) HSS North Entrance ADA
$33,637
3509 9000 77020 (14.20) LodiGRIP
$21,000
17. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Sources for reallocation: Project 13-03 HSS South Entrance ADA ($33,556.33); IDIS Line of Credit Balance ($80.42); Project
14-15 Graffiti Abatement ($21,000), for a total of $54,636.75.
Uses for reallocation: One existing project: - 14-12 Hutchins Street Square - North Entrance ADA ($33,637) and one new
project: - 14-20 LodiGRIP Program ($21,000)
Council has authorized the appropriation adjustment, complete the following:
Date: Res Ng. _ Attach copy of resolution to this form.
Department Head Signature:
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-20
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AN AMENDMENT OF
THE 2014/15 ACTION PLAN TO ACCOMMODATE THE REALLOCATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the Department of Housing. and Urban Development has determined that
the City of Lodi, Califdrnia, is entitled to Community Development Block Grant (CD9G) as an
entitlement community; and
WHEREAS, the 2014/15 Action Plan was adopted on May 7, 2014, and approved by the
U.S. Department of Housing and Urban Development in July 2014; and
WHEREAS, the City has identified the following three projects that have a total of
$54,636.75 in CDBG funding available for reallocation:
Project 13.03 HSS South Entrance ADA $33,556.33
Project 14.15 Graffiti Abatement $21,000.00
IDIS Line of Credit Balance $80.42
WHEREAS, the City has identified one existing project and one new public service in
which to commit the reallocated funds:
Project 14.03 (Existing) HSS North Entrance — Phase 1 $33,636.75
Project 14.20 (New) LodiGRIP Program $21,000.00
WHEREAS, the reallocation of funds requires an amendment of the 2014/15 Action
Plan; and
WHEREAS, the City of Lodi has held, with proper notification and at the completion of
the mandatory public comment period, a public hearing at the City Council meeting of
February 18, 2015, to receive comments on the proposed Action Plan amendment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby approve the amendment of the 2014/15 Action Plan to accommodate the
aforementioned reallocations, and the appropriation of funds accordingly.
Dated: February 18, 2015
I hereby certify that Resolution No. 2015-20 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 18, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NFERRAIOLO
City Clerk
2015-20
CDBG Public Hearing
2014/15 Annual Action Plan Amendment #2
Presented by
Community Development Department
February 2015
2014/15 Annual Action Plan Amendment
■ Sources for Reallocation
❑ 13.03 HSS South Entrance ADA
❑ 14.15 Graffiti Abatement
❑ IDIS Line of Credit Balance
■ Total Source Funds
■ Uses of Reallocation
14.12 HSS North Entrance ADA (Existing)
14.20 LodiGRIP Program (New)
■ Total Reallocated Funds
$ 33, 556.33
$ 21, 000.00
$ 80.42
$ 54,636.75
$ 33,636.75
$ 21, 000.00
$ 54,636.75
CDBG Public Hearing
■ Public Review &Comment
u Mandatory 30 Day Review Period
■ January 20, 2015 — February 18, 2015
u No Public Comments Reviewed
■ Public Hearing
■ Requested Action
u To adopt the Resolution...
■ Approving an amendment to the 2014/15 CDBG Action Plan
to accommodate the reallocation and appropriation of
available CDBG funds.
7
CITY OF LODI
LEGAL ADVERYINEIVI IN 1
ADVERTISING INSTRUCTIONS
SUBJECT: NOTICE OF 2013-14 CDBG ANNUAL ACTION PLAN (AAP)
AMENDMENT AND PUBLIC HEARING
PUBLISH (DATES): January 20, 2015;
,ACCT:.#: 20104930
TEAR SHEETS WANTED: 2 EXTRA DELIVER TO: Community
Development Dept.
AFFIDAVIT & BILL TO: Community Development - CDBG
City of Lodi
221 W. Pine Street
Lodi, CA 95241
DATE: January 14, 2015 ORDERED BY: Joseph Wood
TITLE: Neighborhood Services Division Manager
C:\Users\pfarrisWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice
2014-15 Annual Action Plan Amendment#2 (2).doc
LEGAL NOTICE
NOTICE OF 2014-15 CDBG ANNUAL ACTION PLAN (AAP) AMENDMENT AND PUBLIC
HEARING
NOTICE IS HEREBY GIVEN that the City of Lodi is proposing to amend the Community
Development Block Grant (CDBG) Program 2014-15 Annual Action Plan (AAP); and that a public
hearing will be held on Wednesday, February 18, 2015 at 7:00 p.m. or as soon thereafter as the matter
may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241
The purpose of this public hearing will be to give citizens an opportunity to make their comments
known regarding the use of CDBG funds. If you are unable to attend the public hearing, you may direct
written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone
(209) 333-6711.
If you challenge the subject matter in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice or in written correspondence delivered
to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing.
The AAP generally describes how the City will utilize CDBG program funds for eligible activities
during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and
community development activities. The City proposes to re -allocate CDBG funds that have not been
expended and to re -allocate previously allocated funds. Funds may be allocated to new projects and
programs, or existing projects and programs may receive additional funding.
The release of this notice is one of the City's activities to fulfill citizen participation requirements.
Federal regulations require localities to provide the public with reasonable access to the documents.
The Action Plan amendment is now available for public review and comment. The amendment may be
viewed at the Lodi City Hall, 221 West Pine Street, and on the City's website at
www.lodi.gov/community_development/neighborhoods/cdbg.html Copies of the AAP amendment will
be made available upon request and are free of charge.
The public comment period will end on February 18, 2015. The City Council will consider adoption of
the amendment of the 2014-15 AAP and provide an opportunity for public comment at their February
18, 2015 meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice
2014-15 Annual Action Plan Amendment#!2 (2).doc
Notice of Non Discrimination on the Basis of Disability and Reasonable Accommodation
The City of Lodi does not discriminate in admission or access to, or treatment or
employment in, its federally assisted programs and activities on the basis of disability.
Reasonable accommodations will be made available to the disabled, upon request.
Translators/Translation services are also available upon request. Any questions, concerns
or requests related to these Notices should be directed to the following person:
Joseph Wood, (209) 333-6800 x2467.
Neighborhood Services Manager
Joseph Wood
Dated: January 14, 2015
C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice
2014-15 Annual Action Plan Amendment#2 (2).doc
DECLARATION OF POSTING
NOTICE OF 2014-15 CDBG ANNUAL ACTION PLAN (AAP) AMENDMENT AND
PUBLIC HEARING
On Tuesday, January 20, 2015, in the City of Lodi, San Joaquin County, California, a
Notice of 2014-15 CDBG Annual Action Plan (AAP) Amendment and Public Hearing
(attached and marked as Exhibit A) was posted at the following locations:
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 20, 2015, at Lodi, California.
t/. Il •
PAMELA WDEPUTY CITY CLERK
FARRIS
BY:
JENNIFER M. ROBISON
CITY CLERK
ELENA STODDARD
ADMINISTRATIVE CLERK
NA\Administration\CLERK\Public Hearings\AFFADAVITS\DECPOSTCDD.DOC
Exhibit A
NOTICE OF 2014-15 CDBG ANNUAL ACTION PLAN (AAP) AMENDMENT AND
PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City of Lodi is proposing to amend the Community
Development Block Grant (CDBG) Program 2014-15 Annual Action Plan (AAP); and that a public
hearing will be held on Wednesday, February 18, 2015 at 7:00 p.m. or as soon thereafter as the matter
may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241
The purpose of this public hearing will be to give citizens an opportunity to make their comments
known regarding the use of CDBG funds. If you are unable to attend the public hearing, you may direct
written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone
(209) 333-6711.
If you challenge the subject matter in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice or in written correspondence delivered
to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing.
The AAP generally describes how the City will utilize CDBG program funds for eligible activities
during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and
community development activities. The City proposes to re -allocate CDBG funds that have not been
expended and to re -allocate previously allocated funds. Funds may be allocated to new projects and
programs, or existing projects and programs may receive additional funding.
The release of this notice is one of the City's activities to fulfill citizen participation requirements.
Federal regulations require localities to provide the public with reasonable access to the documents.
The Action Plan amendment is now available for public review and comment. The amendment may be
viewed at the Lodi City Hall, 221 West Pine Street, and on the City's website at
www.lodi.gov/community_development/neighborhoods/cdbg.html Copies of the AAP amendment will
be made available upon request and are free of charge.
The public comment period will end on February 18, 2015. The City Council will consider adoption of
the amendment of the 2014-15 AAP and provide an opportunity for public comment at their February
18, 2015 meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\PUblic Hearing Notice
2014-15 Annual Action Plan Amendment#2.doc
Notice of Non Discrimination on the Basis of Disability and Reasonable Accommodation
The City of Lodi does not discriminate in admission or access to, or treatment or
employment in, its federally assisted programs and activities on the basis of disability.
Reasonable accommodations will be made available to the disabled, upon request.
Translators/Translation services are also available upon request. Any questions, concerns
or requests related to these Notices should be directed to the following person:
Joseph Wood, (209) 333-6800 x2467.
Neighborhood Services Manager
Joseph Wood
Dated: January 14, 2015
C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice
2014-15 Annual Action Plan Amendment#2.doc