HomeMy WebLinkAboutAgenda Report - January 15, 2014 G-1 PHAGENDA ITEM G I
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Public Hearing to Consider Adopting a Resolution Approving an Amendment of the
2013/14 Action Plan to Accommodate the Reallocation of CDBG Funds and
Appropriating Funds ($62,885)
MEETING DATE: January 15, 2014
PREPARED BY: Community Development Department Director
RECOMMENDED ACTION: Public hearing to consider adopting a Resolution approving an
amendment of the 2013/14 Action Plan to accommodate the
reallocation of unused CDBG funds and appropriating funds
($62,885).
BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements of
the Community Development Block Grant (CDBG) program.
On October 2, 2013, the Lodi City Council reallocated CDBG funds to the Grape Bowl Project to
accommodate the installation of an additional ramp for ADA accessibility. With that project delayed
indefinitely, the City intends on using those funds for a portion of the ADA Accessibility Improvements for
the City Hall Annex Project. In addition to the funds from the Grape Bowl Project, there are additional
CDBG funds available for reallocation from a 2011-12 allocation to the Disability Resource Agency for
Independent Living (DRAIL) that they have not been able to use.
The reallocation of funding from those two projects to create a new CDBG project for 2013/14 requires
the amendment of the Annual Action Plan. The public review and comment period for the draft of the
Action Plan Amendment (Exhibit A) began December 16, 2013 and will end January 15, 2014.
Sources: A total of $62,885 is being considered for reallocation.
Project Number Project Name Reallocation Amount
11-09 Residential Accessibility Program - DRAIL $5,685
12-11 Grape Bowl Accessibility Project $57,200
Uses: The reallocated funds will be distributed as follows:
Project Number Proiect Name Reallocation Amount
13-14 (New Project) City Hall Annex - ADA Accessibility $62,885
APPROVED:
radt Bartlam, City Manager
2013/14 AAP Amendment #2
January 15, 2014
Page 2
Descriptions:
The reallocation of the CDBG funding is recommended as follows:
City Hall Annex — ADA Accessibility
Improvements necessary to remove barriers to accessibility by permanently disabled persons by
providing an accessible path of travel into and within an existing facility in those areas of the building
accessible to the public.
FISCAL IMPACT: The amendment of the 2013/14 Action Plan document is being completed
as an administrative activity that is funded through the City's CDBG
administrative allocation from HUD.
FUNDING AVAILABLE: Funding Source:
4591211.7700 — Grape Bowl ADA Improvements II ($57,200)
4591109.7323 — Residential Handicap Access ($5,685)
Requested Appropriation:
4591314.7700 — City Hall Annex - ADA Accessibility ($62,885)
t
ordan Ayers, Deputy Ci yaerM g
Kona Bartlam
Community Development Director
KB/jw
Attachments
2013/14 AAP Amendment #2
January 15, 2014
Exhibit A
Exhibit A
2013-14
ANNUAL ACTION PLAN
AMENDMENT #2
2013m14
Community Qevelbpment Block Grant
Annual Action Plan
Amendment #2
DRAFT
December 16, 2013
2013-14 Annual Action flan —Amendment ##2
p.1 of 4
I. INTRODUCTION
The 2013-14 Action Plan is a one-year plan to address housing and community development
needs in the City of Lodi, with a particular focus on the needs of low-income households. This is
the fifth year of the implementation of the five-year Consolidated Plan. Both the Consolidated
Plan and the Action Plan are implemented by the Neighborhood Services Division in the
Community Development Department.
The 2013-14 Annual Action Pian was adopted on May 1, 2013, based upon an estimated annual
allocation of $597,871 from the federal Community Development Block Grant (CDBG) program.
Subsequent to that adoption and submittal to the U.S. Department of Housing and Urban
Development (HUD), we received formal notification that our actual annual allocation amount
was $649,980. The additional $52,109 received for 2013-14 was allocated through the adoption
of Annual Action Plan Amendment #1 on October 2, 2013. Action Plan Amendment #1 also
accommodated the reallocation of $60,286 in CDBG funds that were available from the 2012-13
Program Year.
In Action Plan Amendment #1, the Lodi City Council reallocated CDBG funds to the Grape
Bowl Project to accommodate the installation of an additional ramp for ADA accessibility. With
that project delayed indefinitely, the City intends on using those funds for a portion of the ADA
Accessibility Improvements for the City Hall Annex Interior Remodel Project. In addition to the
funds from the Grape Bowl Project, there are additional CDBG funds available for reallocation
from a project or service that has not been able to use them.
The total available for reallocation is $62,885.
Questions regarding this Action Plan amendment should be directed to:
Joseph Wood
CDBG Program Administrator
City of Lodi
221 W. Pine Street, PO Box 3006
Lodi, CA 95241-1910
209-333-6800 x2467
The Action Plan amendment is available for public review during a 30 -day public comment
period from December 16, 2013 to January 15, 2014. A public notice announcing its availability
was published in the Lodi News -Sentinel on December 14, 2013. A public hearing on the
Amendment will be held on January 15, 2014, at the Lodi City Council meeting.
2013-14 Annual Action Plan — Amendment #2
p.2 of 4
II. REALLOCATED FUNDS
The following projects and services are being considered for reallocation to new or existing
projects:
11-09 Home Accessibility Program - DRA1L $5,685
TOTAL $62,885
III. ACTIVITY CHANGES
The City has identified new activities to which it will commit the reallocated CDBG funding. In
order to commit a substantial amount of funding to existing activities, or to create new
activities, the City must amend the 2013-14 Annual Action PIan.
A description of the activities and proposed funding follows:.
PUBLIC FACILITIES
City Hall Annex Interior Remodel Project - ADA Accessibility, Public Works Dept.
The Public Works Department is proposing an interior renovation project for an existing, vacant
floor of the old Public Safety Building, now referenced as the City Hall Annex. The renovation
will allow the reoccupancy of the first floor of the building to accommodate the Administrative
Office for both the Parks & Recreation Department and the. Fire Department, The CDBG
funding proposed for this project is covering a limited amount of the total project to address the
removal of barriers to accessibility only, in those areas of the building accessible to the public.
Output: Public facility improvement.
Outcome Category: Accessibility for the purpose of providing a suitable living environment.
Goals Addressed: CD -6
Funding: $62,885 — Reallocated CDBG
$62,885 — NEW PROJECT
2013-14 Annuat Action Plan — Amendment #2
p.3 of 4
IV. REVISED OBJECTIVES/OUTCOMES
OBJECTIVES
With the adoption of the Annual Action Plan, the City identified the following key objectives
for the 2013-14 funding period:
• Improve the ability of elderly and disabled residents to access their
homes, the City's public facilities, and City streets and sidewalks.
• Increase the supply of affordable housing.
• Improve the condition of the City's housing stock.
• Improve public facilities benefiting low-income areas and targeted
low-income populations.
• Remove blighting influences in low-income areas.
• Support community organizations to make improvements to their
facilities.
• Assist community-based organizations to provide fair housing and
basic needs programs to target -income residents.
• Support economic development and employment opportunities with
the goal of developing small businesses and improving living
conditions for low-income households.
OUTCOMES
With the adoption of the Annual Action Plan, the City identified the fallowing outcomes for the
2013-14 funding period:
Housing
The City will fund the weatherization of the Housing Authority's six -unit apartment
complex in Lodi.
Public Facilities
Barriers. to the disabled and elderly will be removed as part of public facility, parks and
right-of-way improvement projects. Public facility and parks improvements will also benefit
low-income areas and target populations (elderly, homeless and disabled), and remove
blighting influences.
The proposed reallocation will support this outcome through the removal of barriers. to
accessibility for the disabled and the elderly.
2013-14 Annual Action Plan - Amendment 92
p.4 of 4
Public Services
Public service programs will reduce blight, reduce hazards to health and safety, and meet
basic human needs.
Economic Development — Micro -Enterprise Assistance
Economic development activities will foster the development of small businesses owned by
low-income persons..
1. AA#
2. JV#
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PP PF ear
3,61 —
BUS. UNIT#
TO: internal services Dept. - Budget Division
ACCOUNT TITLE
3. FROM: lJose Wood, Neighborhood services 1.5. DATE:
1115114
,4. DEPARTMENTIDIVISION: Community Development
459
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Reallocation of available CDBG funds to new project.
If Council has authorized the appropriation adjustment, complete the following.,
Meeting Date: Fps No: Attach copy of resolution to this form.
Head Signature:
140
PRO.. AVORNATU1.110
)eputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentabon.
Final approval will be provided In electronic copy format.
_TMENT
_TMEN TO....'FAR. R PRIATIOW 04TOO-WOW,
FUND #
BUS. UNIT#
ACCOUNT#
ACCOUNT TITLE
AMOUNT
A.
459
4691109
7323
Residential Handicap Access
$
5,685-00
SOURCE OF
459
4691211
7700
Grape Bowl ADA Improvements
$
67,200.00
FINANCING
B.
USE OF
FINANCING
469
4691314
7700
City Hall Annex - ADA Accessibility
$
62,885.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Reallocation of available CDBG funds to new project.
If Council has authorized the appropriation adjustment, complete the following.,
Meeting Date: Fps No: Attach copy of resolution to this form.
Head Signature:
140
PRO.. AVORNATU1.110
)eputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentabon.
Final approval will be provided In electronic copy format.
RESOLUTION NO. 2014-08
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AN AMENDMENT OF
THE 2013/14 ACTION PLAN TO ACCOMMODATE THE REALLOCATION OF
UNUSED COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM
PREVIOUS YEARS, AND FURTHER APPROPRIATING FUNDS
WHEREAS, the Department of Housing and Urban Development (HUD) has determined
that the City of Lodi, California, is entitled to Community Development Block Grant (CDBG) as
an entitlement community; and
WHEREAS, the City has identified the following two sources that have a total of $62,885
in CDBG funding available for reallocation:
11-09 Residential Accessibility Program - DRAIL $ 5,685
12-11 Grape Bowl Accessibility Project $57,200
WHEREAS, the City has identified one new project in which to commit the reallocated
funds:
Proiect Number Project Name Reallocation Amount
13-14 (New Project) City Hall Annex - ADA Accessibility $62,885
WHEREAS, the reallocation of funds requires an amendment of the 2013/14 Action
Plan; and
WHEREAS, the City of Lodi has held, with proper notification and at the completion of
the mandatory 30 -day public comment period, a public hearing at the City Council meeting of
January 15, 2014, to receive comments on the proposed Action Plan amendment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby approve the amendment of the 2013/14 Annual Action Plan to accommodate the
aforementioned reallocations and the appropriation of funds accordingly.
Dated: January 15, 2014
I hereby certify that Resolution No. 2014-08 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 15,2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
2014-08
---(OHL-OLSON
City Clerk
CDBG Public Hearing
2013/14 Annual Action Plan Amendment #2
Presented by
Community Development Department
January 2014
2013/14 Annual Action Plan Amendment
■ Sources for Reallocation
❑ 11-09 Residential Accessibility Program - DRAIL
❑ 12-11 Grape Bowl Accessibility Project
■ Total Source Funds
■ Uses of Reallocation
$ 51685
57,200
$ 62,885
❑ 13-14 (New) City Hall Annex — ADA Accessibility 62,885
■ Total Reallocated Funds $ 62,885
CDBG Public Hearing
■ Public Review &Comment
o Mandatory 30 Day Review Period
o No Public Comments
■ Public Hearing
■ Requested Action
o To adopt the Resolution...
■ Approving an amendment to the 2013/14 CDBG Action Plan
to accommodate the reallocation and appropriation of
available CDBG funds.
CITY OF LODI
LEGAL ADVERTISEMENT
ADVERTISING INSTRUCTIONS
SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF AN
AMENDMENT OF 2013-14 ANNUAL ACTION PLAN (AAP)
PUBLISH (DATES): December 20, 2013;
ACCT#: 20104930
TEAR SHEETS WANTED: 2 EXTRA DELIVER TO: Community
Development Dept.
AFFIDAVIT & BILL TO: Community Development - CDBG
City of Lodi
221 W. Pine Street
Lodi, CA 95241
DATE: December 17 2013 ORDERED BY: Joseph Wood
TITLE: Neighborhood Services Division Manager
C:\Documents and Settings\jrobison\Local Settings\Temporary Internet Files\Content.Outlook\ARG2NMX7\Public Hearing Notice
2013-14Annuai Action Plan Amendment#2 1-15-14.doc
LEGAL NOTICE
NOTICE OF PUBLIC HEARING FOR DISCUSSION OF AN AMENDMENT TO THE 2013-14
ANNUAL ACTION PLAN (AAP)
NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, January 15, 2014 at
7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305
West Pine Street, Lodi, CA 95241 in order to consider an amendment to the Community Development
Block Grant (CDBG) Program 2013-14 Annual Action Plan (AAP). The AAP generally describes how
the City will utilize CDBG program funds for eligible activities during the fiscal year. The AAP can be
amended as needed to reallocate funds to housing and community development activities.
The City proposes to reallocate CDBG funds that have not been expended. Funds may be allocated to
new projects and programs, or existing projects and programs may receive additional funding.
The release of this notice is one of the City's activities to fulfill citizen participation requirements.
Federal regulations require localities to provide the public with reasonable access to the documents.
The AAP amendment is available for public review at the Lodi City Hall, 221 West Pine Street, and on
the City's website at www.lodi.gov/community_development/neighborhoods/cdbg.html. Copies of the
AAP amendment will be made available upon request and are free of charge.
The public review and comment period for the amendment of the 2013-14 AAP begins December 16,
2013 and will end January 15, 2014. The City Council will consider adoption of the amendment of the
2013-14 AAP and provide an opportunity for public comment at their January 15, 2014 meeting.
The purpose of this public hearing will be to give citizens an opportunity to make their comments
known regarding community needs and accomplishments under the CDBG Program. If you are unable
to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box
3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for
review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on
weekdays.
If you challenge the subject matter in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice or in written correspondence delivered
to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
C:\Documents and Settings\jrobison\Local Settings\Temporary Internet Files\Content.0utl00k\ARG2NMX7\Public Hearing Notice
2013-14Annual Action Plan Amendment#2 1-15-14.doc
Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation
The City of Lodi does not discriminate in admission or access to, or treatment or
employment in, its federally assisted programs and activities on the basis of disability.
Reasonable accommodations will be made available to the disabled, upon request.
Translators/Translation services are also available upon request. Any questions, concerns
or requests related to these Notices should be directed to the following person:
Joseph Wood, (209) 333-6800 x2467.
Neighborhood Services Manager
Joseph Wood
Dated: December 17, 2013
C:\Documents and Settings\jrobison\Local Settings\Temporary Internet Files\Content.Outlook\ARG2NMX7\Public Hearing Notice
2013-14Annual Action Plan Amendment#2 1-15-14.doc
DECLARATION OF POSTING
PUBLIC HEARING TO CONSIDER AND APPROVE AN AMENDMENT OF
THE 2013/14 ACTION PLAN TO ACCOMMODATE THE REALLOCATION
OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
On Thursday, December 19, 2013, in the City of Lodi, San Joaquin County, California, a
Notice of Public Hearing to consider and approve an amendment of the 2013/14 Action
Plan to accommodate the reallocation of Community Development Block Grant funds
(attached and marked as Exhibit A) was posted at the following locations:
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
I declare under penalty of perjury that the foregoing is true and correct.
Executed on December 19, 2013, at Lodi, California.
N:\Administration\CLERK\Forms\DECPOSTCD.DOC
RANDI JOHL-OLSON
CITY CLERK
MARIA DITMORE
ADMINISTRATIVE CLERK
P
DECLARATION OF MAILING
PUBLIC HEARING TO CONSIDER AND APPROVE AN AMENDMENT OF THE 2013/14
ACTION PLAN TO ACCOMMODATE THE REALLOCATION OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
On Thursday, December 19, 2013, in the City of Lodi, San Joaquin County, California, I
deposited in the United States mail, envelopes with first-class postage prepaid thereon,
containing a Notice of Public Hearing to consider and approve an amendment of the 2013/14
Action Plan to accommodate the reallocation of Community Development Block Grant funds,
attached hereto marked Exhibit A. The mailing list for said matter is attached hereto marked
Exhibit B.
There is a regular daily communication by mail between the City of Lodi, California, and the
places to which said envelopes were addressed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on December 19, 2013, at Lodi, California.
4J NNIFER . ROBISON, CMC
ASSISTANT CITY CLERK
Forms/decmai(.doc
RANDIJOHL
CITY CLERK, CITY OF LODI
MARIA DITMORE
ADMINISTRATIVE CLERK
LEGAL NOTICE a -Z � �
NOTICE OF PUBLIC HEARING FOR DISCUSSION OF AN AMENDMENT TO THE 2013-14
ANNUAL ACTION PLAN (AAP)
NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, January 15, 2014 at
7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305
West Pine Street, Lodi, CA 95241 in order to consider an amendment to the Community Development
Block Grant (CDBG) Program 2013-14 Annual Action Plan (AAP). The AAP generally describes how
the City will utilize CDBG program funds for eligible activities during the fiscal year. The AAP can be
amended as needed to reallocate funds to housing and community development activities.
The City proposes to reallocate CDBG funds that have not been expended. Funds may be allocated to
new projects and programs, or existing projects and programs may receive additional funding.
The release of this notice is one of the City's activities to fulfill citizen participation requirements.
Federal regulations require localities to provide the public with reasonable access to the documents.
The AAP amendment is available for public review at the Lodi City Hall, 221 West Pine Street, and on
the City's website at www.lodi.gov/communily development/neighborhoods/cdbl;.html. Copies of the
AAP amendment will be made available upon request and are free of charge.
The public review and comment period for the amendment of the 2013-14 AAP begins December 16,
2013 and will end January 15, 2014. The City Council will consider adoption of the amendment of the
2013-14 AAP and provide an opportunity for public comment at their January 15, 2014 meeting.
The purpose of this public hearing will be to give citizens an opportunity to make their comments
known regarding community needs and accomplishments under the CDBG Program. If you are unable
to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box
3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for
review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on
weekdays.
If you challenge the subject matter in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice or in written correspondence delivered
to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
The City promotes fair housing and makes all its programs available to low- and moderate -income
families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or
handicap.
Notice of Non Discrimination on the Basis of Disability and Reasonable Accommodation
The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its
federally assisted programs and activities on the basis of disability. Reasonable accommodations will be
made available to the disabled, upon request. Translators/Translation services are also available upon
request. Any questions, concerns or requests related to these Notices should be directed to the following
person: Joseph Wood (209333-6800 x2467.
Neighborhood Services Manager, Joseph Wood
Dated: December 17, 2013
C:\Documents and Settings\jrobison\Local Settings\Temporary Internet Files\Content.Outlook\ARG2NMX7\Public Hearing Notice
2013-14Annual Action Plan Amendment#2 1-15-14.doc
January 15th Public Hearing - Mailing List
Captains Tory and Martin Ross
c/o Salvation Army, Lodi Corps
PO Box 1388
Lodi, CA 95241
martin.ross@usw. salvationarmy.ora
209-369-5896 x107
Mike Mallory
c/o Second Harvest Food Bank
704 E. Industrial Park Drive
Manteca, CA 95337-6116
ktapia@feedingamerica.org
209-239-2091
Rebeca Knodt
c/o Emergency Food Bank of Stockton/San Joaquin
7 W. Scotts Avenue
Stockton, CA 95202
rknodtQstocktonfoodbank. org
209-464-7369
Peggy Wagner
c/o San Joaquin County Fair Housing Association
247 E. Miner Ave
Stockton, CA 95202
PeggyW@sjfaii-housing.com
(209) 451-3471
Kristi Rhea
c/o Housing Authority of the County of San Joaquin
448 S. Center Street
Stockton, CA 95202
krhea@hacsj.com
209-460-5024
Tracy Williams
c/o LOEL Foundation, Inc.
105 S. Washington Street
Lodi, CA 95240
tracyg l o e (center. n et
209-368-2050
Dean Fujimoto
c/o SJC Human Services Agency
PO Box 201056
Stockton, CA 95201
Jake McGregor
c/o One -Eighty Teen Center
17 W. Lockeford Street
Lodi, CA 95240
Elvira Ramirez
Catholic Charities
1106 N. El Dorado
Stockton, CA 95202
eraTni.rez@ccstockton.org
209-444-5938
Nate McBride
c/o Small Business Development Center
56 S. Lincoln Street
Stockton, CA 95203
Barry Smith, Executive Director
Disability Resource Agency for Independent Living
501 W. Weber Ave, Ste 200-A
Stockton, CA 95203