HomeMy WebLinkAboutAgenda Report - April 2, 1997 (64)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Mobile Data Communications System for the
Police Department ($526,149.00)
MEETING DATE: April 2, 1997
SUBMITTED BY: Chief of Police
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase and installation of Phase I of the Police Department's
Mobile Data Communications System from Motorola in the amount
of approximately $260,000.
It is further recommended that City Council authorize the Department to purchase equipment and installation
services under Phases 2, 3, and 4 of the project, (see Attachment A for detail and time line for Phases 1 through 4),
provided the costs for Phases I through 4 do not exceed $526,149.00 of the Federal Crime Bill Grant previously
awarded.
BACKGROUND INFORMATION: On August 14, 1996, the City Council autorized advertisement for
bids for the purchase of Motorola Mobile Data Computers and
Radio Infrastructure as specified in the Federal Crime Bill Grant
awarded to the Lodi Police Department.
Requests for Proposal were mailed to seven companies expressing an interest in this project. Due to the complexity
of the system, the proposal due date was extended twice, from November 13, 1996 to January 15, 1997, then to
February 24, 1997. Two companies submitted proposals for the project: Motorola, Inc. of Rocklin, California,
submitted a proposal for the hardware portion, and PSI International of Fairfax, Virginia submitted a proposal for
the software.
Under Phase 1 of the project, the Motorola Radio Infrastructure, including base station, controller, repeater,
antenna and wiring, will be installed (Phase 1 is expected to take about 12 weeks to complete). Installation of the
message switch software, expected to be provided by PSI International, will be completed during Phase 2. Phase 3
will involve the purchase and installation of the mobile data devices, and Phase 4 is the installation of the reporting
software for the mobile units.
FUNDING: Funding has been obtained under the Community Oriented Policing -
Making Officer Redeployment Effective (COPS -MORE) Federal
Grant of $368,30, and the City Council has previously approved
the City Match of $157,8V.
Capt. J,rry Adons, for Larry Hansen, Chief of Police
APPROVED:
WDIXON FLYNN
City Manager
Attachment A
Lodi Police Department
Mobile Data Communications System
Purchase and Installation Time Line
April I May I June Jul I August
4T -21—T-28-1 5 1 12 19 26 2 1 9 1161231301 7 1141211 28 4 Ill 18125
Phase 1: Radio Infrastructure
I Phase 2: Message Switch S1W I
Phase 3: Mobile Data i
h a Devices
R
Phase 4. Reporting Software
Phase 1: Radio Infrastructure: Motorola Base Station, Controller, Repeater, Antenna, Wiring
Phase 2: Message Switch Software: Connection to CLETS and Criminal Justice Information System
Phase 3: Purchase and Installation of 20 Mobile Data Devices (Portable Computers) for patrol units
Phase 4: Purchase, Installation and Testing of Reporting Software for Mobile Units
RESOLUTION NO. 97-36
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF MOBILE DATA
COMMUNICATIONS SYSTEM FOR POLICE DEPARTMENT
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best
interests of the City to do so; and
WHEREAS, the Police Department was recently awarded $526,149.00
from the Federal Crime Bill Grant for the purchase of Motorola Mobile Data
Computers and Radio Infrastructure; and
WHEREAS, Requests for Proposal were mailed to seven companies
expressing an interest in this project. Due to the complexity of the system, the
proposal due date was extended twice, from November 13, 1996 to January 15,
1997, then to February 24, 1997; and
WHEREAS, two companies submitted proposals for the project:
Motorola, Inc. of Rocklin, California, submitted a proposal for the hardware
portion, and PSI International of Fairfax, Virginia submitted a proposal for the
software; and
WHEREAS, under Phase I of the project, the Motorola Radio
Infrastructure, including base station, controller, repeater, antenna and wiring,
will be installed (Phase I is expected to take about 12 weeks to complete); and
WHEREAS, under Phase 2 of the project, PSI International, including
installation of the message switch software will be completed; and
WHEREAS, Phase 3 will involve the purchase and installation of the
mobile data devices, and Phase 4 is the installation of the reporting software for
the mobile units.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby
approves the sole source purchase and installation of Phase I of the Police
Department's Mobile Data Communications System from Motorola in the amount
of approximately $260,000; and
NOW, THEREFORE BE IT FURTHER RESOLVED, that the City Council
hereby approves the sole source purchase and installation services under
Phases 2, 3 and 4 of the project provided that the costs for Phases 1 through 4
do not exceed $526,149.00 of the Federal Crime Bill Grant previously awarded.
Dated: April 2, 1997
Resolution No. 97-36
April 2, 1997
Page Two
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I hereby certify that Resolution No. 97-36 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held April 2, 1997, by the
following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
JENNIFER M. PERRIN
City Clerk
97-36