HomeMy WebLinkAboutAgenda Report - April 2, 1997 (73)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Reject Bids and Readvertise for Playground Surface Materials
for English Oaks and Candy Cane Parks
MEETING DATE: April 2, 1997
SUBMITTED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council reject the bids received for playground surface
materials for English Oaks and Candy Cane Parks, and authorize the
readvertisement for proposals for this project.
BACKGROUND INFORMATION: On December 18, 1996, the City Council approved specifications
and authorized the advertisement for bids for ADA -approved
playground surface cover for the two parks, to bring the facilities up
to ADA standards.
Requests for proposals for 10,000 square feet of non -woven fabric (felt) underlay and 337 cubic yards of wood
fiber material was sent to five suppliers; two responded. Proposals were opened on March 19, 1997. One bidder
submitting a proposal for the wood fiber did not submit a bid on the fabric; the other bidder for the wood fiber
offered the fabric in quantities inconsistent with specifications.
Staff has modified the fabric specification to allow bidding in standard quantities, and has revised the proposal form
to allow separate awards for the fabric and the wood fiber material.
To maintain bid integrity staff has requested that results of the March 19 opening not be disclosed until after new
proposals are received.
FUNDING: 1996/97 Community Block Grant Funds
Project Estimate: $7,450.00
PROPOSALS DUE: ril 23 1997
Ron Williamson. Parks and Recreation Director
Prepared by Joel Harris, Purchasing Officer
APPROVED: —[/
H. DIXON FL'
City Manager
Proposal Results
Playground Surface Materials
Candy Cane Park & English Oaks Park
Candy Cane Park
50 Cubic Yards Playground I Ground Cover Material
2,00(j Sq. Feet Non -Woven
Fabric
English oaks Park
Z77 Cubic Yds Playground
Ground Cover Material
M J B Associates
$1,040.00
Mallard Creek
$1,276.84
No Bid 4' x 600': $210/roll + tax
12.5'x 360': $350/roll + tax
15'x300': $350/roll + tax
I No warranty)*
55,000.00 i $5,894.73
3,000 Sq. Feet Non -Woven No Bid 4'x 600': $210/roll + tax
Fabric 12.5' x 360': $350/roll + tax
15' x 300': $350/roll + tax
'No warrantv)* I
'Specifications included a requirement that the fabric carry a warranty.
RESOLUTION NO. 97-35
A RESOLUTION OF THE LODI CITY COUNCIL
REJECTING ALL BIDS, APPROVING REVISED BID SPECIFICATIONS AND
AUTHORIZING READVERTISEMENT FOR PLAYGROUND SURFACE MATERIALS
FOR ENGLISH OAKS AND CANDY CANE PARKS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council sealed bids were received and publicly opened on March 19, 1997 at 11:00 a.m.
for the bid for Playground. Surface Materials for English Oaks and Candy Cane Parks, described in
the specifications therefore approved by the City Council on December 18, 1996; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager; and
WHEREAS, because of changes needed in the specifications to allow bidding in standard
quantities and to allow separate awards for the fabric and the wood fiber material, staff
recommends that Council reject all bids, approve the revised specifications and authorize
readvertising for bids.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that all bids received
are hereby rejected for the Playground Surface Materials for English Oaks and Candy Cane Parks,
and hereby approves the revised specifications, and authorizes staff to readvertise for bids.
Dated: April 2, 1997
I hereby certify that Resolution No. 97-35 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held April 2, 1997, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
JENNIFER M. PERRIN
City Clerk
97-35