HomeMy WebLinkAboutAgenda Report - May 21, 1997 (63)AGENDA TITLE: Ratification of San Joaquin County Council of Governments' Budget for Fiscal Years
1997/98 and 1998/99
MEETING DATE: May 21, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council ratify the San Joaquin County Council of
Governments' (COG'S) budget for fiscal years 1997/98 and 1998/99.
BACKGROUND INFORMATION: Attached is a copy of COG's annual financial plan for fiscal years
1997/98 and 1998/99, adopted by the COG Board on April 22, 1997.
Pursuant to the COG's Joint Powers Agreement, following adoption of the budget by COG's Board,
a copy is delivered to Lodi, and other member agencies, for ratification by each governing body.
COG staff will be present to answer any questions the Council may have.
JacfL. onsko
Puborks Director
Prepared by Carlos Tobar, Transportation Manager
JLR/CT/Im
attachment
cc: Transportation Manager
SJCOG - Steve Dial
APPROVED: /
H. Dixon Flynn -- City Manager
Ccogbdgt.doc pS/73197
Notes to FY 1997/98 & 1998/99 Council of Governments Budget
The attached budget provides is a summary of expenditures by cost category and
line item comparing the proposed budgets with the current year (FY 96/97)
approved budget. The following assumptions are incorporated in the budget:
1. Work will not begin and expenses will not be incurred unless anticipated
revenues sources that are attained i.e., Air District grants, Freeway Service
Patrol, etc.
2. We anticipate being fully staffed for the entire fiscal year, therefore the
Salaries and Benefits cost category is fully funded.
3. We will continue to work toward the goal of increasing our reserve by
budgeting $50,000 to be transferred to a reserve account in FY 97/98 and
$39,423 in FY 98/99.
4. $38,074 remains unbudgeted for future programming and contingencies in
FY 97/98. In addition, COG's Federal Highways Planning account contains
over $100,000 in unobligated funds from previous years' allocations.
LINE ITEMS WITH SIGNIFICANT CHANGE
The Salaries and Benefits group increases 3.8% reflecting full staffing for the
entire year.
Office Expense increases 29.4%. The majority of this increase is in the proposed
establishment of an Internet site for COG and upgrading our computer network.
Communications increases 15% due to the addition of the Freeway Service Patrol
cell phones and the telephone service at the California Highway Patrol. Should the
Board elect not to participate in the Freeway Service Patrol in the future, these
costs would be reduced.
Maintenance - Equipment increases 42.9%. All of our computers and printers
require periodic service, maintenance and repair.
Rents & Leases - Equipment increases 20.9% with the proposed addition of
replacement computers and the addition of a color copier/printer.
Publications & Legal Notices decreases 25% to reflect actual need.
Building Maintenance increases 133.3%. COG is responsible for maintaining many
aspects of its office facilities, an expense that was borne by the county
previously.
Professional Services increases 35.2% due to the full year of the Freeway Service
Patrol, reliance on consulting services (advertising and marketing) for Commute
Connection, consulting services to assist in the installation of the Internet site and
engaging an accounting firm to perform the triennial performance audits due in
97/98.
Fixed Assets are reduced 54%. With exception of the items identified on the
Fixed Asset page of the budget, all new computer purchases will be on lease.
San Joaquin County Council of Governments
BUDGET
Fiscal Years 1997/98 & 1998/99
REVENUES
FY 96-97
Amend. #5(2/25/96)
FY 97/98
Proposed
FY 98/99
Proposed
Federal Grants
$945,454
$956,801
$891,800
State Grants
$154,174
$183,000
$175,000
Local
$808,473
$1,015,500
$966,000
Interest
$6,850
$0
$0
Other
$50,000
$50,000
$0
>.. CO(`i€CIPERATING AEYENUES4.<!
•,;St964;951
'#2,205,301;1
....,i2,D32,800<
Federal Pass -Through
$6,539,000
$6,539,000
$6,539,000
State Pass -Through
$756,300
$828,356
$869,774
Local Pass -Through
$33,779,000
$36,709,000
$38,939,794
Sales Tax Revenue Bonds
$0
$0
$0
TOTAL COG REVENUE
$43,039,251
346,281,657
$48,381,368
EXPENDITURES
Salaries & Benefits
$1,242,719
$1,289,572
$1,289,572
Services & Supplies
$310,406
$355,305
$342,805
Office Expense
$69,800
$90,300
$77,800
Communications
$16,000
$18,400
$18,400
Memberships
$18,250
$19,245
$19,245
Maintenance - Equipment
$10,500
$15,000
$15,000
Rents & Leases - Equipment
$53,900
$65,200
$65,200
Transportation & Travel
$34,600
$34,600
$34,600
Motor Pool-R/S Incentive -Bus Passes
$1,450
$1,500
$1,500
Allocated Service Cost
$4,100
$4,100
$4,100
Publications & Legal Notices
$4,000
$3,000
$3,000
Insurance
$18,306
$19,000
$19,000
Building Maintenance
$1,500
$3,500
$3,500
Rents - Structures & Grounds
$74,000
$76,460
$76,460
Education Reimbursement
$4,000
$5,000
$5,000
Professional Services
$342,400
$463,000
$346,000
Fixed Assets
$35,400
$15,000
$15,000
Unallocated/Reserve $32,600 $50,000 $39,423
Ot'Relt ttyCXENt)f'CIIRS $1,96 525 52,172,$'17< $2;433$0(4;;:
9 -
Pass -Through $41,074,300 $44,076,356 $46,348,568
TOTAL COG EXPENDITURES $43,037,825 $46,249,233 $48,381,368
Excess (Deficit) Revenues $1,426 $32,424 ($0)
Over Expenditures (Operating)
San Joaquin County Council of Governments
STAFF ALLOCATION
(Effective February 25, 1997)
Position
1995-96
1996-97
1997-98
1998-99
Executive Director
1
1
1
1
Deputy Executive Director
1
1
1
1
Chief Financial/Administrative
1
1
1
1
Services Officer
Senior Regional Planner
3
2
2
2
Staff Accountant
1
1
1
1
Regional Transportation Planner
6
9
9
9
Commute Management Coordinator
1
0
0
0
Outreach Coordinator
2
0
0
0
Executive Assistant
1
1
1
1
Office Assistant
3
3
3
3
Fiscal Assistant
1
1
1
1
TOTAL
21
20
20
20
Full -Time Positions:
21
20
20
20
Temporary/Part-Time Positions:
0
0.2
0.2
0.2
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
JACK A. SIEGLOCK
Mayor Pro Tempore
KEITH LAND
STEPHEN). MANN
DAVID P. WARNER
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(2 09) 3 33 -6706
FAX (209) 333-6710
May 15, 1997
Mr. Steve Dial
San Joaquin County Council of Governments
6 South EI Dorado Street, Ste. 400
Stockton, CA 95202
H. DIXON FLYNN
City Manager
JENNIFER M. PERRIN
City Clerk
RANDALL A. HAYS
City Attorney
SUBJECT: Ratification of San Joaquin County Council of Governments' Budget for
Fiscal Years 1997/98 and 1998/99
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, May 21, 1997, at 7 p.m. The meeting will be held in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for
the mail. Or, you may hand -deliver the letter to the City Clerk at 221 West Pine Street.
If you wish to address the Council at the Council meeting, be sure to fill out a speakers
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer Perrin, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Carlos Tobar,
Transportation Manager, at (209) 333-6706.
�1 Jack L. Ran o
Public Works Director
JLR/pmf
Enclosure
cc: City Clerk
IVCcogbgt.doc