HomeMy WebLinkAboutAgenda Report - May 5, 2010 H-01 PHAGENDA ITEM %Afto�
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Conduct a Public Hearing to Approve the Final 2010/11 Action Plan for the
Community Development Block Grant (CDBG) Program and to Consider
Reallocation of Available Urban County CDBG Funds
MEETING DATE: May 5,2010
PREPARED BY: Community Development Department
RECOMMENDEDACTION: Conduct a public hearing to consider and approve the Final 2010/11
Action Plan for the Community Development Block Grant Program,
and the reallocation of available Urban County CDBG funding.
BACKGROUND INFORMATION: The 2010/11 Action Plan is the annual implementing document that
provides a detailed description of each activity proposed for the
fiscal year, as well as the City's CDBG budget and goals for the
fiscal year.
The City will receive $810,608 in CDBG funds from the federal government for the coming fiscal year.
This represents a 7.9 -percent increase in CDBG funds as compared to the 2009/10 allocation.
As per federal regulations, the Action Plan documents have been available for public review and
comment the past 30 days. During that period no comments from the Lodi community were received and
the documents will be forwarded for approval as submitted. The City Council should authorize staff to
make minor changes to the Consolidated Plan documents in response to comments received and
deemed necessary by the U.S Department of Housing and Urban Development.
CDBG funds can be used for a wide range of community development projects as long as they meet a
national objective, The national objectives are 1) to address the needs of low- to moderate -income
persons, 2) to eliminate slum or blighted conditions, and 3) to resolve an urgent need. During the
program year that begins July 1, 2010, the City plans to fund public facilities improvements,
infrastructure, public services, economic development activities and program administration.
CDBG Funding Recommendations
Funding recommendations for the following categories: Planning & Administration, City projects, City
service programs, community-based organization (CBO) projects, and CBO service programs, are listed
below, with additional detail on the applicants and recommendations in Exhibit A (Summary of Final
2010/11 Recommendations).
APPROVED:
Blair ity Manager
Final MBG Action Plan for 2010/11
May 5,2010
Page 2 of 3
PLANNING& ADMINISTRATION
• Program Administration ($162,122)
CITY PROJECTS ($457,417)
• Water Meter Installation Program ($212,417)
• Van Buskirk Playground Replacement ($165,000)
• Economic Development— RLF Program ($80,000)
CITY SERVICE PROGRAMS ($91,591)
• Spay/Neuter Program ($15,000)
• Graffiti Abatement ($76,591)
CBO CAPITAL PROJECTS ($69,478)
• 180 Teen Center Expansion ($37,260)
• HVAC Replacement for Housing Authority — 719 S. Washington ($32,218)
CBO SERVICE PROGRAMS ($30,000)
San Joaquin Fair Housing — Fair Housing Services ($20,000)
• Second Harvest Food Bank - Food Assistance Programs ($10,000)
To supplement the 2010/11 CDBG allocation from HUD, an additional $206,475.13 in Urban County
CDBG funds is available for reallocation from the following projects or services from previous years:
• 06-12 Economic Dev. — Job Creation $ 80,000.00
• 07-03
Grape Bowl ADA Design
$101,639.75
• 08-01
Blakely Park North Pool Deck
$
5,997.94
• 08-03
Elm Street Demo
$
610.28
• 08-05
Salvation Army Freezer
$
1,948.98
• 08-06
Salvation Army Hope Harbor
$
40.53
• 08-10
Program Admin
$
1,413.65
08-20
W. Elm Street Handicapped Parking $ 14.824.00
Total $206,475.13
Funding recommendations for these reallocated Urban County Funds are listed below, with additianal
detail on recommendations in Exhibit B (City Manager's Recommendationsfor Urban County
Reallocations).
ECONOMIC DEVELOPMENT ACTIVITIES ($80,000)
• Economic Development Strategy Study $ 80,000.00
o Consultant services to develop a comprehensive Economic Development Strategy for the
City of Lodi, to help create jobs, foster more stable and diversified economies, and
improve living conditions, especially for the LMI population of this community. With the
completion of the General Plan Update process, this study will provide a tool to help focus
our resources more effectively to meet the goals and objectives for economic
development. Using comparable cities that have completed this type of activity, staff has
determined that the requested allocation amount is sufficient to complete the task. If
approved, a Request for Proposalswill be circulated to procure the required services for a
negotiated fee.
Final CDBG Action Plan for 2010/11
May 5,2010
Page 3 of 3
CITY PROJECTS ($126,475)
• Handicap Ramp Retrofit $126,475.13
o Replace curb returns with ADA compliant handicap ramps at key locations in the Target
Area and around public facilities. If approved, a contractor will be selected through the
sealed bid process.
FISCAL IMPACT: CDBG are federal funds. Capital improvements allow for maintenance
costs to be reduced. Administration costs are paid via a 20 percent set-
aside of the grant funds.
FUNDING AVAILABLE: 2010/11 Community Development Block.Grant
Urban County CDBG Funding
Ayers, Deputy
Development Director
Attachments:
ExhibitA —Summaryof Final2010/11 Recommendations
Exhibit —City Manager's Recommendations for Urban County Reallocations
2009-10 Action Plan
Summary of Final 2010/11 Funding Recommendations
Program Administration
Overall program management, coordination, monitoring,
$150,242
$162,122
Community Development Dept.
evaluation, planning and promotion of CDBG activities.
Provide a grant to very -low and low-income residential
Water Meter Installation Program
property owners to assist with the cost of required water
$163,956
$212,417
Public Works Dept.
meter installation. The increased allocation amount for
2010/11 provided an additional $48,461 for this program.
Van Buskirk Playground
Replacement
Remove and replace the existing playground equipment and
$165,000
$165,000
Parks & Recreation Dept.
surfacing material to meet current playground regulations.
Economic Development -
Provide funding for the existing Economic Development -
Revolving Loan Program
RLF Program to facilitate business expansion and job
$80,000
$80,000
Community Development Dept.
creation to benefit Low- to Moderate -Income persons.
Continue the Spay/Neuter Program that offers free
Spay and Neuter Program
spay/neuter services to feral cats and cats and pit bulls
$15,000
$15,000
Animal Services
owned by low-income households. Animals are also given
a rabies shot if needed.
Abate graffiti on public and private properties in the CDBG
Graffiti Abatement
Target Areas. An additional $8,909 was allocated to this
$67,682
$76,591
Public Works
project to provide the appropriate level of funding based
upon previous year's activities.
Interior renovations to dwelling at 11 W. Lockeford to
Facility Expansion
accommodate expanded use for youth counseling services.
$34,500
$37,260
One -Eighty Teen Center
An additional 8 percent ($2,760) was added to cover project
delivery costs for this project.
Replace the existing 15+ year old HVAC systems for the 6 -
HVAC Replacement - 719 S.
unit affordable housing apartment complex owned and
Washington
operated by the Housing Authority at 719 S. Washington.
$29,831
$32,218
Housing Authority of SJC
An additional 8 percent ($2,387) was added to cover project
delivery costs for this project.
Phase III of the Emergency Food Bank's ongoing expansion
Phase III - Food Bank Expansion
of their facilities located at 7 W. Scotts Avenue in Stockton.
Project
Due to the current contract status of this project, 2010/11
$15,000
$0
Emergency Food Bank of Greater
funds would not be appropriate. Therefore those funds
Stockton
have been distributed to other activities that were approved
during the Draft Action Plan process.
Fair Housing Services
Provide required fair housing services, including telephone
San Joaquin Fair Housing
hotline for tenants and landlords, investigation of
$20,000
$20,000
complaints, and fair housing testing.
Food Distribution Programs
Provide support for the administration of the Food
$10,000
$10,000
Second Harvest Food Bank
Assistance and Senior Brown Bag Programs.
TOTAL FUNDING
$810,608
Exhibit A
City Manager's Recommendations for Reallocation of Urban County
Exhibit B
CDBG Funds
Consultant services to develop a comprehensive Economic
Economic Development
Development Strategy for the City of Lodi, to help create
Strategies Study
jobs, foster more stable and diversified economies, and $80,000
City Manager's Office
improve living conditions, especially for the LMI population
of this community.
Handicap Ramp Retrofit Project
Replace curb returns with ADA compliant handicap ramps
Public Works Dept.
at key locations in the Target Area and around public
$126,475
facilities.
TOTAL FUNDING
$206,475
Exhibit B
RESOLUTION NO. 2010-56
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE FINAL
2010-11 ACTION PLAN FOR THE FEDERAL ALLOCATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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WHEREAS, the Departmentof Housing and Urban Development has determined
that the City of Lodi, California, is entitled to Community Development Block Grant
(CDBG) as an entitlement community for fiscal year 2010-11 Federal allocation; and
WHEREAS, the City Council of the City of Lodi has been made aware of the
amount of the CDBG funds available for the 2010-11 Federal allocation of fiscal program
year being $810,608; and
WHEREAS, the City of Lodi has held, with proper notification and at the
completion of the mandatory 30 -day public comment period, a public hearing at the City
Council meeting of May 5, 2010, to receive comments and proposals from the public
regarding the projected use of CDBG funds and provided the public with adequate
information concerning the amount of funds available for community development
activities, the range of eligible activities, and other important requirements; and
WHEREAS, the City of Lodi, California, has received public input regarding the
proposed use of CDBG funds; and
WHEREAS, staff therefore recommends the allocation of 2010-11 CDBG as
indicated in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the Final 2010-11 Action Plan with the Federal allocations of
CDBG funds to the projects recommended by staff in the amount of $810,608 as
indicated in the attached Exhibit A; and
BE IT RESOLVED that the City Council does also authorize staff to make minor
changes to the Consolidated Plan documents in response to comments and/or directions
received and deemed necessary by the U.S. Department of Housing and Urban
Development.
Dated: May 5, 2010
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...................................................................
hereby certify that Resolution No. 2010-56 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce,
and Mayor Katzakian
COUNCIL MEMBERS— None
COUNCIL MEMBERS—None
COUNCIL MEMBERS— None
2010-56
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RESOLUTION NO. 2010-57
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE REALLOCATION OF AVAILABLE
CDBG FUNDS THROUGH THE URBAN COUNTY
WHEREAS, the City Council of the City of Lodi has been made aware of the
need to reallocate unused Urban County CDBG funds from the following sources:
Sources of ReaIlocaWd CDBG Funds
• 06-12 Economic Dev. —Job Creation $ 80,000.00
• 07-03
Grape BowIADA Design
$101,639.75
• 08-01
Blakely Park North Pool Deck
$
5,997.94
• 08-03
Elm Street Demo
$
610.28
• 08-05
Salvation Army Freezer
$
1,948.98
• 08-06
Salvation Army Hope Harbor
$
40.53
• 08-10
ProgramAdmin
$
1,413.65
08-20
W. Elm Street Handicapped Parking
$
14,824.00
Total $206,475.13
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the reallocation of $206,475.13 of available Urban County CDBG
funds, as indicated in the attached ExhibitA.
Dated: May 5, 2010
I hereby certify that Resolution No. 2010-57 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS— Hansen, Johnson, Mounce, and
Mayor Katzakian
COUNCIL MEMBERS— Hitchcock
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
2010-57
&JOHL
City Clerk
City Manager's Recommendations for Reallocation of Urban County
CDBG Funds
Consultant services to develop a comprehensive Economic
Economic Development Development Strategy for the City of Lodi, to help create
Strategies Study jobs, foster more stable and diversified economies, and $80,000
City Managers Office improve living conditions, especiallyfor the LNH population
of this community.
Handicap Ramp Retrofit Project I Replace curb returns with ADA compliant handicap ramps
Public Works De t. at key locations in the Target Area and around public
P
TOTAL FUNDING
LX rIp � r) i T rA
$206,4
2010/11
CDBG Public Hearing
Presented by
Community Development Department
May 2010
2010/11 CDBG Public Hearing
■ Initial Public Hearing — March 17, 2010
❑ Draft Action Plan
■ $751,211 estimated allocation.
■ 11 funding allocations approved.
FEW91M
❑ 6 City
■ 30 Day Public Review/Comment Period
❑ No Public Comments Received
2010/11 CDBG —HUD Allocation
2010/11 CDBG Allocation
Estimated
Actual
Difference
$751,211
$810,608
+$59,397
(7.9%)
20% Program Administration
$150,242
$1621122
+$117880
Adjusted Balance Available for
Distribution
$600,969
$648,486
+$47,517
Public Service Cap (15%)
$112,681
$121,591
+$8,910
2010 /11 CDB G — City Project Funding
City Projects
Estimated
$408,956
Actual
$457,417
Difference
+$487461
Water Meter Installation
Program
$163,956
$212,417
+$48,461
Van Buskirk Playground
Replacement
$165,000
$165,000
0
Economic Development
RLF Program
$80,000
$80,000
0
2010/11 CDBG —City Services
2010/11 CDBG Allocation
Estimated
$82,682
Actual
$91,591
Difference
+$87909
Spay Neuter Program
$15,000
$15,000
0
Graffiti Abatement
$67,682
$76,591
+$87909
Additional funding provided to Graffiti Abatement to match
their Target Area output.
2010/11 CDBG — CBO Projects
City Projects
Estimated
$79,331
Actual
$69,478
Difference
-$97853
180 Teen Center Expansion
$34,500
$37,260
+$2)760
HVAC Replacement
719 S. Washington
$29,831
$32,218
+$2,387
Emergency Food Bank
Expansion Phase III
$15,000
$0
-$151000
• Emergency Food Bank Project — Already under contract.
• Additional 8% added to both projects to cover Project
Delivery costs.
2010/11 CDBG — CBO Services
City Projects
Estimated
$30,000
Actual
$30,000
Difference
0
San Joaquin Fair Housing
$20,000
$20,000
0
Second Harvest Food Bank
$10,000
$10,000
0
Reallocation of Urban County CDBG
■ An additional $206,475.13 in Urban County CDBG funds is
available for reallocation from the following projects or services
from previous years:
u
06-12
Economic Dev. — Job Creation
$
80,000.00
Li
07-03
Grape Bowl ADA Design
$101,639.75
08-01
Blakely Park North Pool Deck
$
51997.94
0
08-03
Elm Street Demo
$
610.28
0
08-05
Salvation Army Freezer
$
11948.98
08-06
Salvation Army Hope Harbor
$
40.53
0
08-10
Program Admin
$
11413.65
0
08-20
W. Elm Street Hand. Parking
$
14,824.00
Total $206,475.13
Reallocation of Urban County CDBG
■ Recommended Reallocations —New Projects
Economic Development
Strategy Study $ 80,000.00
■ Consultant services to develop a comprehensive Economic
Development Strategy for the City of Lodi, to help create jobs,
foster more stable and diversified economies, and improve
living conditions, especially for the LMI population of this
community.
❑ Handicap Ramp Retrofit $ 1267475.13
■ Replace curb returns with ADA compliant handicap ramps at
key locations in the Target Area and around public facilities.
2010/11 CDBG Public Hearing
■ Public Hearing
• Questions or Comments?
■ Requested Action
o To adopt the Resolution approving...
■ the Final Action Plan for the 2010-11 federal allocation
of Community Development Block Grant funds...
■ And the reallocation of available Urban County CDBG
funds.
Please immediately confirm receipt
of this fax by calling 333-6702
CITY OF LODI
P. O. BOX 3006
LODI, CALIFORNIA 95241-1910
ADVERTISING INSTRUCTIONS
SUBJECT: PUBLIC HEARING TO CONSIDER APPROVAL OF THE FINAL 2010/11
ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM AND TO CONSIDER REALLOCATION OF
AVAILABLE URBAN COUNTY CDBG FUNDS
PUBLISH DATE: SATURDAY, APRIL 24,2010
TEAR SHEETS WANTED: One (1) please
SEND AFFIDAVIT AND BILL TO:
DATED: THURSDAY, APRIL 22,2010
ORDERED BY: RANDI JOHL
CITY CLERK
J IFER M.iIPOBISON, CMC
ASSISTANT CITY CLERK
RANDI JOHL, CITY CLERK
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
MARIA BECERRA
ADMINISTRATIVE CLERK
Faxed to the Sentinel at 369-1084 at (time) on (date) - (pages)
LNS Phoned to confirm receipt of all pages at (time) _MB _JMR (initials)
formsladvins.doc
DECLARATION OF POSTING
PUBLIC HEARING TO CONSIDER APPROVAL OF THE FINAL 2010/11 ACTION
PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
AND TO CONSIDER REALLOCATION OF AVAILABLE URBAN COUNTY CDBG
FUNDS
On Friday, April 23, 2010, in the City of Lodi, San Joaquin County, California, a Notice of
Public Hearing to consider approval of the Final 2010/11 Action Plan for the Community
Development Block Grant (CDBG) Program and to Consider Reallocation of Available
Urban County CDBG Funds (attached and marked as Exhibit A) was posted at the
following locations:
Lodi Public Library
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
declare under penalty of perjurythat the foregoing is true and correct.
Executed on April 23, 2010, at Lodi, California.
JeNNIFER 19. ROBISON, CMC
ASSISTANT CITY CLERK
N:\Administration\CLERK\Forms\DECPOSTCD.DOC
ORDERED BY:
RANDIJOHL
CITY CLERK
MARIA BECERRA
ADMINISTRATIVE CLERK
DECLARATION OF MAILING
PUBLIC HEARING TO CONSIDER APPROVAL OF THE FINAL 2010/11 ACTION PLAN FOR
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND TO
CONSIDER REALLOCATION OF AVAILABLE URBAN COUNTY CDBG FUNDS
On Friday, April 23, 2010, in the City of Lodi, San Joaquin County, California, I deposited in the
United States mail, envelopes with first-class postage prepaid thereon, containing a Notice of
Public Hearing to consider approval of the Final 2010/11 Action Plan for the Community
Development Block Grant (CDBG) Program and to consider reallocation of available Urban
County CDBG funds, attached hereto marked Exhibit A. The mailing list for said matter is
attached hereto marked Exhibit B.
There is a regular daily communication by mail between the City of Lodi, California, and the
places to which said envelopes were addressed.
declare under penalty of perjury that the foregoing t true and correct.
Executed on April 23, 2010, at Lodi, California.
�%NNIIFERJp. ROBISON, CMC
ASSISTANT CITY CLERK
Forms/decmail.doc
ORDERED BY:
RANDIJOHL
CITY CLERK, CITY OF LODI
MARIA BECERRA
ADMINISTRATIVE CLERK
aw
CITY OF LODI
Carnegie Forum
305 West Pine Street, Lodi
NOTICE OF PUBLIC HEARING
Date: May 5,2010
Time: 7:00 p.m.
For information regarding this notice please contact:
Randi Johl
City Clerk
Telephone: (209) 333-6702
JgDTJCE OF PLBIJ.0 HEARING
NOTICE IS HEREBY GIVEN that on Wednesday, May 5, 2010, at the hour of
7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will
conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider
the following item:
a) Approval cf the Final 2010/11 Action Plan for the Community
Development Block Grant (CDBG) Program and to consider
reallocation of available Urban County CDBG funds.
Information regarding this item may be obtained in the Community Development
Department, 221 West Pine Street, Lodi, (209) 333-6711. All interested persons are
invited to present their views and comments on this matter. Written statements may be
filed with the City Clerk, City Hall, 221 West Pine Street, 2nd Floor, Lodi, 95240, at any
time prior to the hearing scheduled herein, and oral statements may be made at said
hearing.
If you challenge the subject matter in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice or in
written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to
the close of the public hearing.
By0r of he Lodi City Council:
Randi
City Clerk
Dated: April 21,2010
Approved as to form:
D. Stephen Schwabauer
City Attorney
CLERK\PUBHEAR\NOTICES\NOTCDD.DOC 4121110
Second Harvest Food Bank
704 E. Industrial Park Drive
Manteca, CA 95337
Emergency Food Bank
Attention: Tim Viall
7 W. Scotts Avenue
Stockton, CA 95203
One -Eighty Teen Center
17 W Lockeford Street
Lodi, CA 95240
Housing Authority of San Joaquin County
Attention: Barbara Gauss
448 S. Center Street
Stockton, CA 95203
1EXHIBIT B