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Home My WebLink AboutAgenda Report - February 3, 2010 H-01 PHAGENDA ITEMS r A% CITY OF LODI ,. COUNCIL COMMUNICATION im AGENDA TITLE: Conduct a Public Hearing to Consider the Approval of the Action Plan Amendment for the Reallocation of Available Community Development Block Grant and Community Development Block Grant— Recovery Program Funding MEETING DATE: February 3,2010 PREPARED BY: Community Development Department RECOMMENDED ACTION: Conduct a Public Hearing to consider the approval of an Action Plan amendment for the reallocation of available Community Development Block Grant (CDBG) and Community Development Block Grant— Recovery (CDBG-R) Program funding. BACKGROUND INFORMATION: The City of Lodi separated from the Urban County and now receives federal CDBG Program funds directly from the U.S. Department of Housing and Urban Development (HUD). In addition to one 2009 Entitlement CDBG Project, which requires the amendment of our 2009 Action Plan, there are balances of both CDBG and CDBG-R Program funds through previous Urban County allocations that need to be spent. As those projects and activities funded through the Urban County are completed, the balance of unused and available funding will need to be reallocated to projects that can use the funds by June 30, 2010. At this time, the following funding balances have been identified as available for reallocation to eligible projects/services. CDBG Program 08-03 (UC) 09-03 09-05 CDBG-R LI-CDBG-R-06 Elm Street Demolition Project Blakely Park Swing Area Resurfacing Graffiti Abatement Lodi Community Center Parking Lot $24,000.00 $18,000.00 $17,000.00 $140,000.00 Staff is recommending reallocationsto the following existing City and CBO projects/services that can use the funds by June 30,2010. City Projects/Services NEW Handicap Ramp/Parking Retrofit Amount: $140,000.00 This new project, will provide for the installation of handicap ramps at street intersections at key points throughout the Target Area and surrounding public facilities, including the reconfiguration of handicapped parking spaces and adjacent ramps on one block of West Elm Street adjacent to the downtown theater complex. We are recommending that this project be funded through the reallocation of CDBG-R funding. APPROVED: B it i g, City Manager 09-06 Spav/Neuter Program Amount: $17,000 The City Council originally allocated $15,000 to this Public Service through the 2009 CDBG Entitlement. Those funds were expended within the first three months of the program. At the same time, the City Council allocated $67,000 to the Graffiti Abatement program as another Public Service. We have projected that the Graffiti Abatement Program will only use $50,000 of that allocation by the end of the year. The Public Works Department has agreed to allow the reallocation of available funds from its program to supplement the Spay/Neuter Program for the remainder of this year. Therefore, we recommend that $17,000 be reallocated from within our 2009 EntitlementCDBG funding. CBO Projects 08-09 / 09-07 LOEL Kitchen Renovation Proiect Amount: $42,000 This project is funded through both our Urban County CDBG Program and our Entitlement CDBG Program. The LOEL Foundation is requesting additional funding from the City for this projectto cover the full scope of work required to operate the Meals on Wheels Program. The LOEL Foundation is also seeking additional funding from San Joaquin County as the operation of that program will benefit County residents who reside outside of Lodi. It is recommended that $24,000 of our available Urban County CDBG funding and $18,000 of our available EntitlementCDBG funding be reallocatedto this project. The attached resolution provides a breakdown of the source and distribution of CDBG funding based upon the aforementioned recommendations. In accordance with Council policy which sets aside 40 percent of an allocation to community-based organizations, up to $44,644 of the CDBG-R funds would be available. However, due to the complexities of the CDBG-R funding, how and where it can be used, it is better to use those funds for City infrastructure projects and use available CDBG funds for the CBO project instead. FISCAL IMPACT: A total of $157,000 allocated to city projects/services for use within the next six to nine months. FUNDING AVAILABLE: Urban County CDBG & CDBG-R Program Funding 2009 EntitlementCDBG Funding Jordan A ers DeputyCity Manager/Internal Se ices Director ;:�:! Ko adt Bartlam Community Development Director KB/jw RESOLUTION NO. 2010-1 1 A RESOLUTION OF THE LODI CITY COUNCILAPPROVING THE AMENDMENT OF THE 2009 ACTION PLAN FOR REALLOCATION OF AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDINGAND APPROVING THE REALLOCATION OF AVAILABLE URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (UC-CDBG)AND COMMUNITY DEVELOPMENT BLOCK GRANT -RECOVERY (CDBG-R) PROGRAM FUNDING ------------------------------------------------------------------------ ------------------------------------------------------------------------ WHEREAS, a total of $35,000 in Entitlement Community Development Block Grant (CDBG) funding, $24,000 in Urban County CDBG (UC-CDBG) funding, and $140,000 in CDBG-Recovery (CDBG-R) program funding are available for reallocation from the following projects: LOD 08-03 Elm Street Demolition Project $ 24,000.00 LI-CDBG-R-06 Lodi Community Center Project $140,000.00 09-03 Blakely Park Swing Area Project $ 18,000.00 09-05 Graffiti Abatement $ 17,000.00 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendment to the 2009 Action Plan and authorize reallocation of Entitlement CDBG, UC-CDBG, and CDBG-R funding as indicated below; Source Amount Distribution LOD 08-03 Elm Street Demo $ 24,000 LOD 08-09 LOEL Kitchen Renovation LI-CDBG-R-06 Lodi Comm. Center $140,000 LI-CDBG-R Handicap Ramp/Parking Retrofit 09-03 Blakely Park Swing Area $ 18,000 09-07 LOEL Kitchen Renovation Project 09-05 Graffiti Abatement $ 17,000 09-06 Spay/Neuter Program Dated: February 3, 2010 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution 2010-1 1 was passed and adopted by the Lodi City Council in a regular meeting held on February 3, 2010, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS—Nonce') l JOHL City Clerk 2010-11 2009 Action Plan Amendment Reallocation of CDBG and CDBG-R Funding Presented by Community Development Department February 2010 Reallocation Process ■ Amending 2009 Action Plan ❑ Reallocating our 2009 Entitlement CDBG funds. ❑ Two reallocations to consider this evening. ■ Reallocating Urban County CDBG & CDBG-R Funding ❑ Closing out completed projects and moving funds to existing or new projects. Sources of Reallocations ■ 3 Sources for Reallocated CDBG Funding ❑ 08-03 — Elm Street Demolition $24,000.00 ❑ 09-03 — Blakely Park Swing Resurface $18,000.00 ❑ 09-05 — Graffiti Abatement $17,000.00 ■ 1 Source for Reallocated CDBG-R Funding ❑ LI -R-06 — Lodi Com. Center Project $140,000.00 Distribution of Reallocations ■ 09-06 Spay/Neuter Program ❑ $17,000 from Graffiti Abatement ■ 08-09/09-07 LOEL Kitchen Project ❑ $24,000 from Elm Street Demo Project ❑ $18,000 from Blakely Park Swing Project ■ New CDBG-R Handicap Ramp/Parking Retrofit ❑ $140,000 from Lodi Community Center Project Total Distribution of CDBG/CDBG-R ■ $157,000 allocated to City Projects/Services ■ $42,000 allocated to Community-based Organization Project Reallocation Process ■ Council Comments/Questions ■ Public Hearing ■ Recommended Action ❑ Upon completion of the Public Hearing: ■ Adopt Resolution approving the amendment of the 2009 Action Plan for the reallocation of available CDBG and CDBG-R funding. LEGAL ADVERTISEMENT ADVERTISING INSTRUCTIONS SUBJECT: 2009-10 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN AMENDMENT PUBLISH (DATES): December 23,2009 TEAR SHEETS WANTED: 1 EXTRA (ONLY) DELIVER TO: Community Development Dept. AFFIDAVIT & BILL TO: Community Development - CDBG City of Lodi 221 W. Pine Street Lodi, CA 95241 DATE: December 17,2009 ORDERED BY: Joseph Wood TITLE: Neighborhood Services Manager - OF DECLARATION DECLARATION OF POSTING PUBLIC HEARING TO CONSIDER APPROVAL OF THE ACTION PLAN AMENDMENT FOR THE REALLOCATION OF AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT AND COMMUNITY DEVELOPMENT BLOCK GRANT — RECOVERY PROGRAM FUNDING On Friday, January 8, 2010, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider approval of the Action Plan amendment for the reallocation of available Community Development Block Grant and Community Development Block Grant — Recovery Program funding (attached and marked as Exhibit A) was posted at the following locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum declare under penalty of perjurythat the foregoing is true and correct. Executed on January 8, 2010, at Lodi, California. ROBISON, CMC A?NIFERV. ISTANT CITY CLERK N:\Administration\CLERK\Forms\DECPOSTCD.DOC ORDERED BY: RANDIJOHL CITY CLERK MARIA BECERRA ADMINISTRATIVE CLERK DECLARATION OF MAILING PUBLIC HEARING TO CONSIDER APPROVAL OF THE ACTION PLAN AMENDMENT FOR THE REALLOCATION OF AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT AND COMMUNITY DEVELOPMENT BLOCK GRANT — RECOVERY PROGRAM FUNDING On Friday, January 8, 2010, in the City of Lodi, San Joaquin County, California, I deposited in the United States mail, envelopes with first-class postage prepaid thereon, containing a Notice of Public Hearing to consider approval of the Action Plan amendment for the reallocation of available Community Development Block Grant and Community Development Block Grant — recovery Program funding, attached hereto marked Exhibit A. The mailing list for said matter is attached hereto marked Exhibit B. There is a regular daily communication by mail between the City of Lodi, California, and the places to which said envelopes were addressed. I declare under penalty of perjury that the foregoing is true and correct. Executed on January 8, 2010, at Lodi, California. NNIFER . ROBISON, CMC ASSISTANT CITY CLERK Forms/decmail.doc ORDERED BY: RANDIJOHL CITY CLERK, CITY OF LODI MARIA BECERRA ADMINISTRATIVE CLERK Dated: December 23,2009 ,� � 1 I NOTICE IS HEREBY GIVEN that on Wednesday, February 3,2010, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider the following matter: 2009-10 Community Development Block Grant Action Plan Amendment The City of Lodi plans to amend its 2009-10 Action Plan. As a recipient of Community Development Block Grant (CDBG) funding, the City has developed an Action Plan that describes the activities proposed to be funded in 2009-10. The Action Plan generally describes how the City will utilize program funds for eligible activities during the fiscal year. The Action Plan can be amended as needed to reallocate funds to housing and community development activities. The City proposes to reallocate funds from projects with a projected funding balance to the Spay/Neuter Program and to the LOEL Senior Center. The Spay/Neuter Program provides low- cost spay/neuter services to low-income Lodi residents and to feral cats. The LOEL Senior Center will complete improvements to its kitchen in order to begin preparing hot meals for homebound seniors and seniors attending the center. The release of this notice is part of the City's activities to fulfill federal citizen participation requirements. The Action Plan amendment must be available to the public and the City must provide reasonable access to documents. The Action Plan amendment will be available for public review at the Lodi City Hall, 221 West Pine Street. The Consolidated Plan documents will also be available for public review on the City's website at http://www.lodi.gov/community_development/Neighborhoods/CDBG.html. Copies of the documents will be made available upon request. The public review and comment period begins January 3, 2010 and will end February 3, 2010. The City Council will consider adoption of the Consolidated Plan documents and provide an opportunityfor public comment at their February 3, 2010 meeting. Questions or comments regarding the Action Plan amendment can be directed to Joseph Wood, Neighborhood Services Manager, at (209) 333-6711 orjwood@lodi.gov. Information regarding this item may be obtained in the Community Development Department, 221 West Pine Street, Lodi, (209) 333-6711. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk, City Hall, 221 West Pine Street, 2 I Floor, Lodi, 95240, at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements s to ensure accessibilityto this meeting. Jennifer Robison From: Joseph Wood Sent: Wednesday, January 06,2010 12:08 PM To: Jennifer Robison Subject: Mailing List for Public Hearing LOEL Center 105 S. Washington Street Lodi, CA 95240 People Assisting Lodi Shelter (PALS) 2414 W. Kettleman Lane Suite 210-2207 Lodi, CA 95242 Joseph Wood,Manager Neighborhood ServicesDivision (ltyofLodi CommunityDevelopment Department (209)333-6711 Office (209)333-6842 Fax