HomeMy WebLinkAboutAgenda Report - May 7, 1997 (94)a
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CITY OF NODI COUNCIL, COMMUNICATION
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AGENDA TITLE: Purchase of Padmount Transformers ($88,578.05)
MEETING DATE: May 7, 1997
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of 7 padmount transformers to the bidder
whose proposal and equipment met City of Lodi specifications, and
whose transformers are expected to yield the lowest overall life-
cycle costs, Western States Electric of Portland, Oregon, in the amount of $88,578.05.
BACKGROUND INFORMATION: On April 2, 1997, the City Council approved specifications and
authorized advertisement for bids for seven padmount
transformers, including four 1500KVA units to be installed at Arkay
Industries, Inc.
On April 16, 1997, bids were opened and total life -cycle costs were evaluated. Life -cycle costs are the
combined total of purchase price plus cost of operation based on estimated power loss during the
projected life of the transformer. Proposals are also evaluated on the basis of compliance with
equipment and bid specifications. Failure to comply with both may lead to disqualification of the bid. A
summary of the bid evaluation is attached.
As discussed in the council communication for the meeting of April 2, timely delivery of the 1500KVA
transformers is critical to meet the installation schedule for start-up at Arkay Industries. Accordingly, the
Council authorized the Electric Utility Director to order the 1500KVA units if the manufacturer's leadtime
exceeded ten weeks. Since Western States' leadtime was quoted at 12 weeks, the Director ordered
the four units. Delivery is expected during the week of July 14.
The 500- and 750-KVA transformers will be used for the Hotel Lodi project, and to upgrade facilities in
the downtown area. The order for these units will be placed following adoption of the resolution.
FUNDING: Electric Utility Operating Fund
Vicky McAthieApance Director
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Alan N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
cc: Director, Engineering and Operations
APPROVED:
H. Dixon Flynn -- City anager
PAD CM DOC 04/18/97
TRANSFORMER BID EVALUATION
April 16,1997
Tax (factor) 1.0775
No load loss $/watt 6.00
Load loss $/watt 2.00
Bid Opening: April 16, 1997
500 KVA, 20BY1120 Volt, Padmount Number of units:
2
Vendor
Unit
Extended
Price
No load
Load loss
No load
Load loss
Cost of
Life cycle
Delivery
Height Weight
Price
Price
wttax
loss (watts)
(watts)
loss value
value
Losses
Cost
weeks
Western States
7,645.00
15,290.00
16,474.98
606
2987
7,272.00
11,948.00
19,220.00
35,694.98
12
64
G E Supply
9,732.00
19,464.00
20,972.46
254
3361
3,048.00
13,444.00
16,492.00
37,464.46
6
77
ABB
6,355.00
12,710.00
13,695.03
654
3999
7,848.00
15,996.00
23,844.00
37,539.03
9
58.5
Cooper
7,396.00
14,792.00
15,938.38
810
3277
9,720.00
13,108.00
22,828.00
38,766.38
16
59
750 KVA, 208YI120 Volt, Padmount Number of units:
1
Vendor
Unit
Extended
Price
No load
Load loss
No load
Load loss
Cost of
Life cycle
Delivery
Height Weight
Price
Price
w/tax
loss (watts)
(watts)
loss value
value
Losses
Cost
weeks
Western States
11,089.00
11,089.00
11,948.40
728
4793
4,368.00
9,586.00
13,954.00
25,902.40
12
69
ABB
11,813.00
11,813.00
12,728.51
780
4869
4,680.00
9,738.00
14,418.00
27,146.51
9
70.5
G E Supply
14,717.00
14,717.00
15,857.57
293
4834
1,758.00
9,668.00
11,426.00
27,283.57
6
87
Cooper
9,607.00
9,607.00
10,351.54
931
6181
5,586.00
12,362.00
17,948.00
28,299.54
16
77
1500 KVA, 480YI277 Volt, Padmount Number of units:
4
Vendor
Unit
Extended
Price
No load
Load loss
No load
Load loss
Cost of
Life cycle
Delivery
Height Weight
Price
Price
w/tax
loss (watts)
(watts)
loss value
value
Losses
Cost
weeks
Western Electric
13,957.00
55,828.00
60,154.67
1191
7909
28,584.00
63,272.00
91,856.00
152,010.67
12
69
ABB
13,290.00
53,160.00
57,279.90
1694
7934
40,656.00
63,472.00
104,128.00
161,407.90
9
66.5
G E Supply
19,370.00
77,480.00
83,484.70
554
8623
13,296.00
68,984.00
82,280.00
165,764.70
6
89
Cooper
15,625.00
62,500.00
67,343.75
1621
8544
38,904.00
68,352.00
107,256.00
174,599.75
16
82
iRNSEVL3.WK4
RESOLUTION NO. 97-53
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF SEVEN
PADMOUNT TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on April 16, 1997
at 11.00 a.m. for the purchase of seven Padmount Transformers, described in the
specifications therefore approved by the City Council on April 2, 1997 and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends award of the bid for the purchase of
seven Padmount Transformers, be made to the bidder whose proposal and equipment
meet City of Lodi specifications, and whose transformers are expected to yield the lowest
overall life -cycle costs, Western States Electric of Portland, Oregon; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for the purchase of seven Padmount Transformers, be and the same is hereby
awarded to the bidder whose proposal and equipment meet City of Lodi specifications,
and whose transformers are expected to yield the lowest overall life -cycle cost, Western
States Electric of Portland, Oregon in the amount of $88,578.05.
Dated: May 7, 1997
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I hereby certify that Resolution No. 97-53 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 7, 1997, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
JENNIFER M. PERRIN
City Clerk
97-53
TRANSFORMER BID EVALUATION
11,089.00
11,089.00
11,948.40
728
Bid Opening: April 16, 1997
April 16,1997
9,586.00
13,954.00
25,902.40
12
Tax (factor)
1.0775
11,813.00
11,813.00
12,728.51
780
4869
4,680.00
9,738.00
14,418.00
No load loss $/watt
6.00
70.5
G E Supply
e0"
14,717.00
15,857.57
293
4834
1,758.00
Load loss $/watt
2.00
27,283.57
6
87
500 KVA, 208Y/120
Volt, Padmount
Number of units:
2
931
6181
5,586.00
12,362.00
17,948.00
Vendor
Unit
Extended
Price
No load
Load loss No load
Load loss
Cost of
Life cycle
Delivery Height Weight
Price
Price
w/tax
loss (watts)
(watts) loss value
value
Losses
Cost
weeks
Western States
7,645.00
15,290.00
16,474.98
606
2987 7,272.00
11,948.00
19,220.00
35,694.98
12 64
G E Supply
9,732.00
19,464.00
20,972.46
254
3361 3,048.00
13,444.00
16,492.00
37,464.46
6 77
ABB
6,355.00
12,710.00
13,695.03
654
3999 7,848.00
15,996.00
23,844.00
37,539.03
9 58.5
Cooper
7,396.00
14,792.00
15,938.38
810
3277 9,720.00
13,108.00
22,828.00
38,766.38
16 59
750 KVA. 208YI120 Volt, Padmount Number of units: 1
Vendor Unit Extended Price No load Load loss No load Load loss Cost of Life cycle Delivery Height Weight
Price Price w/tax loss (watts) (watts) loss value value Losses Cost weeks
Western States
11,089.00
11,089.00
11,948.40
728
4793
4,368.00
9,586.00
13,954.00
25,902.40
12
69
ABB
11,813.00
11,813.00
12,728.51
780
4869
4,680.00
9,738.00
14,418.00
27,146.51
9
70.5
G E Supply
14,717.00
14,717.00
15,857.57
293
4834
1,758.00
9,668.00
11,426.00
27,283.57
6
87
Cooper
9,607.00
9,607.00
10,351.54
931
6181
5,586.00
12,362.00
17,948.00
28,299.54
16
77
1500 KVA, 4BOY1277 Volt, Padmount Number of units:
4
Vendor
Unit
Extended
Price
No load
Load loss
No load
Load loss
Cost of
Life cycle
Delivery
Height Weight
Price
Price
w/tax
loss (watts)
(watts)
loss value
value
Losses
Cost
weeks
Western Electric
13,957.00
55,828.00
60,154.67
1191
7909
28,584.00
63,272.00
91,856.00
152,010.67
12
69
ABB
13,290.00
53,160.00
57,279.90
1694
7934
40,656.00
63,472.00
104,128.00
161,407.90
9
66.5
G E Supply
19,370.00
77,480.00
83,484.70
554
8623
13,296.00
68,984.00
82,280.00
165,764.70
6
89
Cooper
15,625.00
62,500.00
67,343.75
1621
8544
38,904.00
68,352.00
107,256.00
174,599.75
16
82