HomeMy WebLinkAboutAgenda Report - September 3, 2008 I-02 PHAGENDA ITEM ap2m
JJM CITY OF LODI
IMF COUNCIL COMMUNICATION
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AGENDA TITLE: Conduct a Public Hearing to consider uses of the 2008 M id-YearAl location of
Community Development Block Grant (CDBG) Program Funds and the reallocation
of available funds from previous program years.
MEETING DATE: September 3,2008
PREPARED BY Community Development Department
RECOMMENDED ACTION: That the City Council conduct a public hearing to consider proposals
for potential uses of the 2008 Mid -Year allocation of CDBG Program
funds and the reallocation of available funds from previous program
years.
BACKGROUND INFORMATION: The 2008-09 CDBG program year was the first in implementing the
City Council's policy of allocating 40 percent of the annual CDBG
funding to community-based organizations (CBOs). When the City
Council approved the 2008-09 CDBG allocations, many of the proposalsfrom CBOs were not ready to
proceed. The City put approximately $147,000 in a fund for a mid -year allocation to allow CBOs
additional time to develop project ideas and obtain cost estimates.
Additionally, the City has a 2007 allocation to the Community Partnershipfor Families, in the amount of
$100,000, to reallocate. Those funds were designated for the engineering and design for a new
community center at Blakely Park. That project has been shelved for the time being and in order to
maintain the timely expenditure of CDBG funds, we are making those funds available for a project or
projects that need to expend the funds by June of 2009.
Of the $147,173 that was designated toward the CBO Mid -Year allocation, $15,000 of those funds have
been allocated by Council to the Lodi Police Department—Animal Services Division to fund a
spay/neuter program. This leaves a balance of $132,173 availablefor CBOs.
In June of 2008, Staff began working with local CBOs to revise any previous funding requests and to
review any newfunding requeststhat would be worthy of consideration. Through that processthree
funding requests were received. Those funding requests were reviewed and put through the same
grading matrix that was used on all CBO applications during the 2008-09 CDBG application process.
The grading matrix provides an overall ranking based upon scoring across the following criteria:
• Activity Need and Justification
• Readinessto Proceed
• Cost Reasonableness and Effectiveness
• Activity Management and Implementation
• Experience (project -related)
APPROVED: _ `�
King, City Manager
Mid -Year CDBG Public Hearing
September 3,2008
Page Two
• Past Performance (grant -related)
• Matching Contributions
• Application Completeness
A detail of those funding requests, ranked in accordance with their grading score, is as follows:
LOEL SENIOR CENTER KITCHEN RENOVATION
Grading Matrix Score:
92
Amount Requested:
$140,000
Project Description:
LOEL is preparing to take over the senior nutrition services programs,
including home -delivered meals and congregate meals, that were recently
provided by Seniors First. LOEL plans to complete a $500,000 renovation
to its facility in order to install a commercial kitchen capable of producing
over 500 meals per day. The LOEL Foundation has secured a commitment
from a local banking partner to provide the balance of needed funding for
construction costs. LOEL has also received a pledgefrom Lodi Memorial
Hospital to donate $100,000 worth of kitchen equipment.
Readinessto Proceed:
This project has become an urgent need for LOEL as Seniors First is no
longer providing meals. LOEL is working to get the necessary plans and
specifications prepared and could have the project completed by the June
30,2009 date that we have set for funds to be used.
EMERGENCY GENERATOR FOR SALVATION ARMY HOPE HARBOR FACILITY
Grading Matrix Score:
79
Amount Requested:
$100,000
Project Description:
The Salvation Army's Hope Harbor location operates as an emergency
facility in the event of a major disaster in the region and electricity would be
vital to operating the center in an emergency. The Salvation Army is
requesting funding for an emergency electrical generator, connection from
the generator to the facility's wiring and any other improvements necessary
to meet code requirements for such an installation.
Readinessto Proceed:
The Salvation Army has obtained estimates for the work in the range of
$100,000 and could have the equipment purchased and installed by the
June 30, 2009 deadline.
COMMUNITY PARTNERSHIP FOR FAMILIES IMPROVEMENTS
Grading Matrix Score:
60
Amount Requested:
$50,000
Project Description:
Community Partnershipfor Families (CPF) recently signed a 5 -year lease
for a new location at 631 E. Oak Street in Lodi. They are requesting
funding for various improvements at their new location, including security
cameras, building sig nage, parking lot lighting, and fencing improvements.
They are also requesting that the City improve street markings near the
location for pedestrians and relate a nearby bus stop to a location closer to
the site.
Readinessto Proceed
Project costs may be shared with the building's other tenant. the California
Human Development Corporation, but should also include the building's
owner as many of these site improvements will increase the property value
for the owner. The on-site improvements could likely be completed by June
30, 2009 deadline.
Mid -Year CDBG Public Hearing
September3.2008
Page Three
Recommendation 1: After completing a thorough review of these projects and related funding
requests, it is the City Manager's recommendation that the entire $132,173 of the CBO Mid -Year
allocation be re -allocated to the LOEL Senior Center Kitchen Renovation Proiect.
As part of this mid -year allocation process, we had also received two funding requests from the Lodi
Public Library. Those two requests and additional funding needs for other currently funded projects are
detailed below and are in consideration for the $100,000 in CDBG funds that are targeted for reallocation
from the Community Partnershipfor Families.
LODI LIBRARY RESTROOM IMPROVEMENTS ($85,000)
Project Description: The Lodi Library plans a major renovation project beginning in October
2008. As a part of the larger renovation project, they are requesting
funding to cover the costs of remodeling the staff and lobby restrooms.
CDBG can only fund the portion of improvements related to "removing
architectural barriers to accessibility." This means that CDBG funds may
not be used to make modifications to non -accessible stalls and fixtures.
Readiness to Proceed: Phase I of the renovation project is anticipated to be completed in
December 2008.
LODI LIBRARYADULT LITERACY PROGRAM ($11,000)
Project Description: The Lodi LibraryAdult Literacy Program pairstutors with adultsfor literacy
training in the Library. They are requesting funding for two tutoring stations,
which will increase privacy and expand the space available to program
participants. Current space constraints make it difficultto find and retain
tutors. The stations will be dedicated to Adult Literacy Program, but are
available to library patrons when they are not in use by program
participants.
Readiness to Proceed: The Lodi Library has obtained at least one bid for the stations. The project
would be completed by June 2009. The Library has a $1,000 grant from
United Way for the stations, which will be lost if they cannot secure other
funding.
RLF LOAN PROGRAM ($45,000)
Project Description: A RLF Loan request in the works for Dancing FoxWinery/Bakery in the
amount of $100,000. The City currently has $50,000 from our 2008
allocation and $5,000 from a 2006 allocation available for the RLF
Program. An additional $45,000 is necessary in order to fully fund the loan
under consideration.
Readiness to Proceed: If funded, the loan is scheduled to proceed toward a closing in mid-October.
GRAPE BOWL RENOVATION PROJECT ($100,000)
Project Description: Councilmember Johnson has suggested that the reallocated funds be
directed toward Phase I of the Grape Bowl Renovation Project which is
intended to address handicapped accessibility issues at the primary
entrance and not improvementsto the field or other facilities throughout the
site.
Readiness to Proceed: It is unlikely that if allocated toward this project, these funds could be fully
expended by the June 30,2009 deadline.
Mid -Year CDBG Public Hearing
September 3,2008
Page Four
SPAY/NEUTER PROGRAM ($5,000)
Project Description: The Council has received a requestfrom a citizen that additional CDBG
funding be reallocatedto the newly funded spay/neuter program. There is
currently a 2008 allocation of $15,000 toward this program.
Readiness to Proceed: It is uncertain whether additional funding is needed at this time.
Recommendation 2: It is the City Manager's recommendation that the City Council distribute the
$100,000 designated for reallocation to the following projects:
• RLF Loan Program
• Adult Literacy Program Tutoring Stations
• Lodi Library Phase I Restroom Remodel
FISCAL IMPACT: NIA
FUNDING AVAILABLE: 2008109 CDBG
muKty Improveme
RESOLUTION NO. 2008-179
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE 2008 MID -YEAR ALLOCATION OF COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FUNDS, AND
FURTHER REALLOCATING AVAILABLE FUNDS FROM
PREVIOUS PROGRAM YEARS
WHEREAS, the Department of Housing and Urban Development has determined
that the City of Lodi, California, is entitled to Community Development Block Grant
(CDBG) and HOME funding as a participating city through the County of San Joaquin
and Urban Countyfor fiscal year 2008-09 Federal allocation; and
WHEREAS, the City Council of the City of Lodi did, during its annual allocation
process in March of 2008, allocate approximately $132,000 in CDBG funds for
distribution to Community Based Organizations (CBO) during a mid -year allocation
process; and
WHEREAS, the City Council of the City of Lodi has been made aware of the
need to reallocate unused CDBG funds from previous years to facilitate the expedited
use of those funds; and
WHEREAS, staff recommends the reallocation of $100,000 of unused available
CDBG funds from Project 07-05, a 2007 allocation to the Community Partnership for
Families; and
WHEREAS, the City of Lodi has held, with proper notification, a public hearing at
the City Council meeting of September 3, 2008, to receive comments and proposals
from the public regarding the projected use of CDBG funds and provided the public with
adequate information concerning the amount of funds available for community
development activities, the range of eligible activities, and other important requirements;
and
WHEREAS, the City of Lodi, California, has received public input regarding the
proposed use of CDBG funds; and
WHEREAS, staff therefore recommends the reallocation of the 2008 mid -year
CBO allocation of CDBG funds and CDBG funds available for reallocation from 2007 to
projects as outlined below.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the recommended 2008 mid -year CBO allocation of CDBG funds
to the projects recommended by staff in the amount of $132,173, as shown as follows:
2008-09 CDBG Program Funding (including reallocated funds) — $132,173
Communitv Based Oraanization Capital Proiects—($240.233)
• LOEL Center Kitchen Renovation Project $132,173.00
Total Distribution of 2008 Mid -Year CBO CDBG Allocation $132,173.00
BE IT FURTHER RESOLVED that the City Council of the City of Lodi does
hereby approve the reallocation of available CDBG funds from Project 07-05 in the
amount of $100,000, as shown as follows:
2007 Reallocated CDBG Funds — $100,000
• Existing Spay/Neuter Program (Project 08-15) $ 4,000.00
• Library Phase I Restroom Improvements $ 85,000.00
• Adult Literacy Program Tutoring Stations $ 11.000.00
Total Distribution cf 2007 CDBG Reallocation $100,000.00
Dated: September 3, 2008
I hereby certify that Resolution No. 2008-179 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 3, 2008, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — Hitchcock
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
RAND[ JOHL
City Clerk
2008-179
2008-2009
CDBG Mid-Year Allocation
Presented by
Community Development Department
September 3, 2008
CDBG Program Overview
■ Programs funded by the US Department of
Housing and Urban Development (HUD)
■ Focus on housing and community
development for low-income households
■ City currently receives funding through San
Joaquin County, but will receive funds directly
from HUD for 2009-10
■ Funds are allocated annually to City projects
and community-based organizations (CBO)
projects/programs
CDBG Mid -Year Funds
■ In March allocation round, Council elected to create
a mid -year funding opportunity for CBOs ($132,173
currently available)
Li Original allocation was $147,173, but $15,000 was
previously allocated to the Spay/Neuter Program by
Council
■ Funds from the Community Partnership project
($100,000) are also available for reallocation
■ Proposed projects should meet readiness criteria to
ensure that the funds will be spent by June 30, 2009
CDBG Mid -Year Funds
■ June 2008
Lj Solicited funding requests
■ Local CBOs
■ Lodi Library
■ July 2008
Received 5 Requests for Funding
■ 3 CBOs
■ 2 Lodi Library
o Grading Matrix used for CBO requests
CBO Requests - $132,173 available
■ LOEL Kitchen Renovation - $140,000
Grading Matrix Score: 92
❑ New kitchen needed to provide senior meal
services, including Meals on Wheels
• Urgent need in order to continue serving senior
meals
Project would be completed by June 2009
■ Identified that Permit/Impact Fees were also eligible
CBO Requests - $132,173 available
■ Salvation Army Emergency Generator -
$100,000
Grading Matrix Score: 79
❑ Emergency electrical generator needed in case of
major disaster in region
Project would be completed by June 2009
CBO Requests - $132,173 available
■ Community Partnership Facility
Improvements - $50,000
Grading Matrix Score: 60
Need various facility improvements, such as
signage, parking lot lighting, and fence repair
Project costs may be shared by building's other
tenant
Improvements will increase property value for the
�•hlit�ii
o Project would likely be completed by June 2009
City Requests - $100,000 available
■ Lodi Library Restroom Improvements -
$85,000
Li Remodel staff and lobby restrooms
• CDBG can only fund portions directly related to
" removing architectural barriers to accessibility"
• Potential issue regarding substitution of funds
Project would be completed in December 2008
City Requests - $100,000 available
■ Lodi Library Adult Literacy Program - $11,000
New tutoring stations are needed to ensure
privacy and available space for program
participants
• Other grant ($1,000) will be lost if funds are not
secured
o Completed by June 2009
City Requests - $100,000 available
■ Economic Development Loan Fund - $45,000
Needed to fully fund loan request from Dancing
Fox Winery/Bakery
■ Will create 8 jobs
❑ 4 of those will need to target LMI persons.
Anticipated loan closing in Oct/Nov 2008
City Requests - $100,000 available
■ Grape Bowl Renovations - $100,000
Lj Phase I will address accessibility issues
Funds are
not likely
to
be spent by
June 2009;
additional
funds
will
be
available
in
July
2009
■ Spay/Neuter Program - $5,000
Li Add to funds currently available for cat and pit bull
spay/neuter programs ($15,000)
o Unclear if additional funds are needed and could
be spent by June 2009
Funding Recommendations
■ CBO Allocation
Li Allocate available funding ($132,173) to LOEL
Senior Center kitchen renovation
■ City Allocation
o Consider the following projects:
■ Economic Development RLF Program ($45,000)
■ Adult Literacy Tutoring Stations ($11,000)
■ Lodi Library Restroom Remodel ($85,000)
Additional funding could be provided to one of the
CBO requests
Conclusion
■ Questions &Answers
;lease ,iwmec confirm receipt
of thisfar .4. calling 333-6702
CITY OF LODI
P. O.BOX 3006
LODI, CALIFORNIA 95241-1910
ADVERTISING INSTRUCTIONS
SUBJECT PUBLIC HEARING TO CONSIDER USES OF THE 2008 MID -YEAR
ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM FUNDS AND THE REALLOCATION OF AVAILABLE FUNDS
FROM PREVIOUS PROGRAM YEARS
PUBLISH DATE: SATURDAY, AUGUST 23,2008
TEAR SHEETS WANTED: One (1) please
SEND AFFIDAVIT AND BILL TO:
DATED: THURSDAY, AUGUST 21,2008
ORDERED BY: RANDI JOHL
CITY CLERK
DINIFER PER IN, CMC
PUTY CI CLERK
RANDI JOHL, CITY CLERK
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
MARIA BECERRA
ADMINISTRATIVE CLERK
'erii , App -,at ziriuc Ihi:L; Legal i+i the Neyispaper - Copy to File
Faxodi l Sen# ai4 4t'p (d ! waq
LN$ i'hoilcl,I �4 .. EF [ - - SSI
tormsladvins.doc
DECLARATION OF POSTING
PUBLIC HEARING TO CONSIDER USES OF THE 2008 MID -YEAR ALLOCATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND THE
REALLOCATION OF AVAILABLE FUNDS FROM PREVIOUS PROGRAM YEARS
On Friday, August 22, 2008, in the City of Lodi, San Joaquin County, California, a Notice
of Public Hearing to consider uses of the 2008 mid -year allocation of Community
Development Block Grant program funds and the reallocation of available funds from
previous program years (attached and marked as Exhibit A) was posted at the following
locations:
Lodi Public Library
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
I declare under penalty of perjurythat the foregoing is true and correct.
Executed on August 22, 2008, at Lodi, California.
QW4�� A��
J NIFER. PERRIN, CMC
�PUTY CITY CLERK
N:1Aaminis rauon\cLERKIForms\D6cPOsTCD.DOc
ORDERED BY:
RANDIJOHL
CITY CLERK
MARIA BECERRA
ADMINISTRATIVE CLERK
DECLARATION OF MAILING
PUBLIC HEARING TO CONSIDER USES OF THE 2008 MID -YEAR ALLOCATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND THE
REALLOCATION OF AVAILABLE FUNDS FROM PREVIOUS PROGRAM YEARS
On Friday, August 22, 2008, in the City of Lodi, San Joaquin County, California, I deposited in
the United States mail, envelopes with first-class postage prepaid thereon, containing a Notice
of Public Hearing to consider uses of the 2008 mid -year allocation of Community Development
Block Grant program funds and the reallocation of available funds from previous program
years, attached hereto marked Exhibit A. The mailing list for said matter is attached hereto
marked Exhibit B.
There is a regular daily communication by mail between the City of Lodi, California, and the
places to which said envelopes were addressed.
I declare under penalty of perjurythat the foregoing is true and correct.
Executed on August 22, 2008, at Lodi, California.
NlFER PERR[IN CMC
PUTY CI CLERK
Formsldecmall.doc
X VW:IV:1913'i
RANDI JOHL
CITY CLERK, CITY OF LODI
MARIA BECERRA
ADMINISTRATIVE CLERK
• CITY OF LODI
Carnegie Forum
• 305 West Pine Street, Lodi
NOTICE OF PUBLIC HEARING
Date: September 3, 2008
Time: 7.00 p.m.
For information repardina this notice please contact:
Ran& Johl
City Clerk
Telephone: (209) 333-6702
NOTICE OF PUBLIC HEARING
EEXI T A
NOTICE IS HEREBY GIVEN that on Wednesday, September 3, 2008, at the hour of
7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will
conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider
the following matter:
a) Consider uses of the 2008 mid -year allocation of Community Development Block
Grant program funds and the reallocation of available funds from previous
program years.
Information regarding this item may be obtained in the Community Development
Department, 221 West Pine Street, Lodi, (209) 333-6711. All interested persons are
invited to present their views and comments on this matter. Written statements may be
filed with the City Clerk, City Hall, 221 W. Pine Street, 24 Floor, Lodi, 95240, at any time
prior to the hearing scheduled herein, and oral statements may be made at said hearing.
If you challenge the subject matter in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice or in
written correspondence delivered to the City Clerk at, or prior to, the public hearing.
By Order of the Lodi City Council:
inbio
City Clerk
Dated: August 20,2008
D. Stephen Schwabauer
City Attorney
J:ICITYCLRKIFORMSIPF{ NOTICE publication CDBG.doc 6720/08
CDBG Mid Year Allocations mailing list IEXHI.Blf BI
CONTACT
COMPANY
ADDRESS
CITY
STATE
ZIP
Lt. Dan Williams
Salvation
525 W. Lockeford St.
Lodi
CA
95240
Army
Tracy Williams
LOEL Center
105 S. Washington
Lodi
CA
95240
Nancy Martinez
Lodi Library
201 W. Locust Street
Lodi
QA
95240
Phyllis Grupe
Community
PO Box 1569
Stockton
CA
95204
Robina Asghar,
Partnership for
Executive Director
Families of
San Joaquin