HomeMy WebLinkAboutAgenda Report - May 7, 1997 (80)S
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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Notebook Computer ($4,391.72)
MEETING DATE: May 7, 1997
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for one multimedia notebook computer to the sole bidder,
Micron Electronics of Nampa, Idaho, in the amount of $4,391.72
BACKGROUND INFORMATION: On March 19, 1997, the City Council authorized advertisement for
bids for one notebook computer and one LCD projector.
Bid packages for the notebook computer were sent to two direct marketers (Dell and Micron), and three
resellers. (The bid for notebooks and projectors were issued separately, since most dealers handle
either computers or projectors, but not both. Bids for the projector were opened today, May 7, and staff
is expected to make a recommendation for award at the City Council meeting of May 21).
Notebook bids were due on April 16, 1997; Micron Electronics was the sole respondent with a bid of
$4,391.72. (Dell indicated that their response had been mis-routed by their overnight carrier;
CompuCom's State Computer Store in Sacramento indicated that, under terms of their agreement with
the State of California, they are not authorized to respond to formal bids from cities and counties. GE
Capital and CompUSA, both of Sacramento, didn't recall seeing the bid form).
Responses we might have received from other potential bidders are estimated to range from slightly
below $4,300 (Dell's LM series) to well above Micron's bid ($6500-$7000 for Toshiba's Tecra line).
However, it is staff's recommendation that the expense of a re -bid would offset any potential savings in
price. It is therefore staff's further recommendation that Micron be awarded the bid for the purchase of
this notebook computer_
FUNDING:
Prepared by Joel Harris, Purchasing Officer
1996/97 Carryover Funds (10.0-050.01 Finance Dept.)
Vicky McAthie, Finance Director
APPROVED: m/ /
H. Dixon Flynn -- ity Manaber
NOTEBOOK.CC2 04/29/97 J
RESOLUTION NO. 97-49
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF ONE MULTIMEDIA NOTEBOOK
COMPUTER FOR THE FINANCE DEPARTMENT
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, on March 19, 1997, the City Council authorized advertisement for
bids for one multimedia notebook computer and one LCD projector; and
WHEREAS, bids for the notebook computer and the projector were issued as
separate bids, since most dealers handle either computers or projectors; and
WHEREAS, bid packages for the notebook computer were sent to two direct
marketers and three resellers, and only one bid was received; and
WHEREAS, bids were opened on May 7, 1997 for the LCD projector and staff
will make a recommendation for award at the May 21, 1997 Council Meeting; and
WHEREAS, it is staff recommendation that the bid for the notebook computer be
awarded to the sole bidder, Micron Electronics of Nampa, Idaho.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby award the bid for one multimedia notebook computer to the sole bidder,
Micron Electronics of Nampa, Idaho in the amount of $4,391.72.
Dated: May 7, 1997
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I hereby certify that the foregoing is a true and correct copy of Resolution No.
97-49, which was duly and regularly passed and adopted by the City Council of the City
of Lodi in a regular meeting held May 7, 1997 by the following vote:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
JENNIFER M. PERRIN
City Clerk
97-49