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Home My WebLink AboutAgenda Report - November 21, 2007 E-20 PH• AGENDA ITEM 7 is% CITY OF LODI COUNCIL COMMUNICATION M AGENDA TITLE: Set Public Hearing for December 19, 2007, to Adopt Resolution Approving Paratransit Service Policy and Procedures and Implementing Proposed Changes to Existing Dial -A -Ride Services MEETING DATE: November 21,2007 PREPARED BY: Public Works Director RECOMMENDEDACTION: Set a public hearing for December 19, 2007, to adopt a resolution approving Paratransit Service Policy and Procedures and implementing proposed changes to existing Dial -A -Ride services. BACKGROUND INFORMATION: The City of Lodi currently provides transit service as described in Table 1 (attached). In accordancewith the Americans with DisabilitiesAct (ADA), the City is required to offer Complementary Paratransit (Dial -A -Ride, DAR) services for those unable to access the fixed route system. While the current system serves those transit riders who are unable to ride the fixed route, the system does not require riders to be certified ADA eligible (who would be given priority over other Dial -A -Ride passengers). During the last Federal Transit Administration Triennial Review, the reviewers found that the City of Lodi needs to develop and implement an ADA Paratransit system capable of certifying ADA eligible patrons and tracking their ride requests (Attachment 1). The existing Dial -A -Ride service can be offered in addition to the ADA Paratransit service but is not required. Staff is recommending that the Dial -A -Ride service continue, however, we are recommending that the service be limited to reservations only during the hours that the fixed route operates. Demand responsive service would operate after fixed route stops running until Dial -A -Ride closes. Staff will finalize the draft procedures and policies and make them available to the public at two forums in late November/early December. Staff will return to Council at the December 19 meeting for adoption of the new policies and procedures and anticipates an effective date of February 1, 2008. FISCAL IMPACT: The total fiscal impact will be dependant upon the implementation of the ADA Complementary Paratransit service and any modifications to the existing Dial -A -Ride service. FUNDING AVAILABLE: None required at this i e. Richard C. Prima, Jr. Public Works Director Prepared by Tiffani M. Fink, Transportation Manager RCPITMFlpmf Attachments APPROVED: Bldg, City Manager KIWMTRANSMCSetPH_ADA doc 1111312007 Table 1 Existing Schedule of Services Service Type Weekday Saturday Sunday Fare Operating Operating Operating (General Public/ Hours Hours Hours Senior -Disabled -Medicare) Fixed Route 6:15 am- 7:45 am- 7:45 am- $1.00/ $0.50 6:54 pm 3:09 pm 3:09 pm Dial -A -Ride 6:15 am- 7:45 am- 7:45 am- $5.00/ $1.50 ($1.00 surcharge (Reservations) 9:00 pm 6:00 pm 4:00 pm outside of Lodi) Dial -A -Ride 8:00 am- 8:00 am- 8:00 am- $5.00/ $1.50 ($1.00 surcharge (Demand) 9:00 pm 5:00 pm 3:00 pm outside of Lodi) * Reservations available the day before, no reservations taken on Holidays. Proposed Schedule of Services Service Type Weekday Saturday Sunday Fare Operating Operating Operating (General Public/ Hours Hours Hours Senior -Disabled -Medicare Fixed Route 6:15 am- 7:45 am- 7:45 am- $1.00/ $0.50 6:54 pm 3:09 pm 3:09 pm VineLine 6:15 am- 7:45 am- 7.45 am- $1.50 (No General Public) ($1.00 New Service 7.00 pin 3:15 pin 3:15pin surcharge outside of Lodi) Dial -A -Ride 6:15 am- 7:45am- 7:45 am- $5.00/ $1.50 ($1.00 surcharge (Reservations) 9:00 pm 6:00 pm 4:00 pm outside of Lodi) Dial -A -Ride 7.00 pm- 3: 00 pm- 3: 00 pm- $5.001$1.50 ($1.00 surcharge (Demand 9: 00 pm 5: 00 pm 4: 00 pm outside of Lodi) Response) * Reservations available the day before, VineLine passengers will be able to make next day service requests on Holidays. Note: Changes shown in bold italics. KAWMRANSIT\C ADA Tablel.doc Attachment 1 Federal Transit Administration Review Findings for ADA Basic Requirement: Titles II and III of the Americans with Disabilities Act of 1990 provide that no entity shall discriminate against an individual with a disability in connection with the provision of transportation service. The law sets forth specific requirements for vehicle and facility accessibility and the provision of complementary paratransit service. Findings: During this Triennial Review of the City of Lodi, deficiencies were found with the FTA requirements for ADA. The City of Lodi, through its third party contractor, MV Transportation, operates a Fixed Route service and Dial -A -Ride. The City's public information refers to Dial -A -Ride as an open to the general public, demand response transit system. The City does not have an eligibility process to ensure only persons who meet the regulatory criteria are regarded as ADA eligible. Further, the City has not developed an appeals process. A review of the City's public information does not contain information sufficient to describe its ADA complementary paratransit service and the requirements to determine eligibility. Corrective Action and Schedule: Within 30 days, the City is to submit a letter to the FTA Region IX Civil Rights Officer (CRO) expressing its intent to comply with the Federal Department of Transportation's requirements to provide paratransit service. Within 60 days, the City is to provide the CRO with a draft management plan on how it will come into compliance with the DOT requirements for paratransit service. At a minimum, the plan should address how the City will: • Implement eligibility and appeals processes • Communicate to the public its paratransit and eligibility requirements • Develop internal management controls to ensure the provision of service, service area, response time, fares, days and hours of service, trip purpose and subscription service are in accordance with the ADA Complementary Paratransit service requirements • Develop procedures to ensure the City has adequate capacity to meet demand • Develop procedures to ensure the City has adequate oversight of the contracted paratransit services Within 120 days, the City is to submit to the CRO evidence of its eligibility and appeals processes, public information and management procedures. K:\WP\TRANSIT\C ADA Attachl.doc Please immediately confirm receipt of thisfax by calling 333-6702 CITY OF LODI P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT: PUBLIC HEARING TO CONSIDER RESOLUTION APPROVING PARATRANSIT SERVICE POLICY AND PROCEDURES AND IMPLEMENTING PROPOSED CHANGES TO EXISTING DIAL -A - RIDE SERVICES PUBLISH DATE: SATURDAY, DECEMBER 1,2007 TEAR SHEETS WANTED: One (1) please SEND AFFIDAVIT AND BILL TO: RANDI JOHL, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 DATED: TUESDAY, NOVEMBER 27,2007 ORDERED BY: RANDI JOHL CITY CLERK JE FER M. RMN, CMC DE TY CITY LERK formsladvins.doc CYNTHIA MURPHY ADMINISTRATIVE CLERK HOF, DECLARATION OF POSTING PUBLIC HEARING TO CONSIDER RESOLUTION APPROVING PARATRANSIT SERVICE POLICYAND PROCEDURESAND IMPLEMENTING PROPOSED CHANGES TO EXISTING DIAL -A -RIDE SERVICES On Tuesday, November 27, 2007, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider resolution approving Paratransit Service Policy and Procedures and implementing proposed changes to existing Dial -A -Ride services (attached and marked as Exhibit A) was posted at the following locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum I declare under penalty of perjurythat the foregoing is true and correct. Executed on November 27, 2007, at Lodi, California. JErfWFER M. PORRIN, CMC DEPUTY CITY CLERK N:lAdministration\CLERKIForms\DECPOSTPW.DOC ORDERED BY: RANDIJOHL CITY CLERK CYNTHIA MURPHY ADMINISTRATIVE CLERK • CITY OF LODI Carnegie Forum 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING Date: December 19,2007 Time: 7:00 p.m. For information regarding this notice please contact: Randi Johl, City Clerk Telephone: (209) 333-6702 NOTICE OF PUBLIC HEARING EXHIBIT A NOTICE IS HEREBY GIVEN that on Wednesday, December 19, 2007, at the hour cf 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider the following matter: a) Adopt resolution approving Paratransit Service Policy and Procedures and implementing proposed changes to existing Dial -A -Ride services. Information regarding this item may be obtained in the Public Works Department, 221 West Pine Street, Lodi, (209) 333-6706. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk, City Hall, 221 West Pine Street, 2"d Floor, Lodi, 95240, at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. 9B er of the Lodi City Council: R di Johl City Clerk Dated: November21,2007 Approved as to form: D. Stephen Schwabauer City Attorney CLERK\PUBHEARWOTfCES\NotPW doe I 21/07