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Home My WebLink AboutAgenda Report - May 30, 2007 B-01 PH/SMAGENDA ITEM 6do I CITY OF LODI COUNCIL COMMUNICATION Im AGENDA TITLE: Continued Presentation, Public Hearing and Adoption of the City of Lodi and Lodi Redevelopment Agency Fiscal Year 2007-08 Operating and Capital Outlay Budgets. MEETING DATE: May 30,2007 PREPARED BY: City Manager RECOMMENDED ACTION: Receive presentation on the proposed Fiscal Year 2007-08 Budget, conduct a public hearing, provide direction, and adopt "A Resolution of the Lodi City Council adopting the 2007-08 Operating and Capital Improvement Budget and Further Approving the 2007-08 Appropriations Spending Limit", and adopt "A Resolution of the Lodi Redevelopment Agency Appropriating $300,000 for the Community Redevelopment Agency as part of the Fiscal Year 2007-08 Operating and Capital Improvement Budget". BACKGROUND INFORMATION: The Council and public are invited to receive a continued presentation on the FY 2007-08 Budget. Drafts of the budget have previously been distributed to the Council and press. (Council, note: please bring your copy of the budget.) Department presentations that commenced at the May 16 City Council meeting will continue. Brief presentations will be made by: Electric Utility Public Works —Water, Wastewater, Streets, Transit, and Facilities Library Community Center City Manager City Clerk City Attorney Internal Services Non Departmental Redevelopment Agency In addition to department presentations, Council will receive the recommendations of the Budget and Finance Committee to the City Manager. APPROVED: Blair Kimcf, City Manager Council will be asked to provide direction with regard to the continued use of the frozen/mandated vacancies and their accounting in the FY 2007-08 budget. It is apparent that the concept and/or perhaps staffs presentation of the concept has created confusion for the readers of the budget. Because the basic purpose of the budget document is to provide simple straightforward information, if the continued use of the frozen/mandated is creating confusion, then the Council needs to provide direction with regard to its continued use. The Council will receive the "best case" reasons for continuing the use of frozen/mandated vacancies and the best case for their elimination with the FY 07-08 budget. Also, the Council will also be requested to provide direction with regard to budget alternatives. These are alternatives that have not been included in the budget, but are changes to the budget, the organization, or policy considerations for Council action. At a minimum, the Council will be asked to consider a proposal for the reorganization of Code Enforcement and property maintenance services, and a proposal for a library capital project that will include a new heating, ventilation, and air conditioning system, along with renovations to elements of the library. The Code Enforcement proposal will have no net affect upon the General Fund budget. As a separate matter, the Council will be requested to provide initial direction with regard to researching and exploring the potential combination of the Parks and Recreation Department and the Hutchins Street Square Department. Although not required, a Public Hearing has been noticed and the public has been invited to make comments. Resolutions of approval for the Operating and Capital Improvement Budget and the Redevelopment Agency Budget for Fiscal Year 2007-2008 have been prepared for Council consideration. FISCAL IMPACT: The Budgetwill establish funding and service limitsfor Fiscal Year 2007-08. FUNDING AVAILABLE: None required Blair King, QsManager RESOLUTION NO. 2007-94 A RESOLUTION OF THE LODI CITY COUNCILADOPTING THE FISCAL YEAR 2007-08 OPERATING AND CAPITAL IMPROVEMENT BUDGETAND FURTHER APPROVING THE FISCALYEAR 2007-08 APPROPRIATIONS SPENDING LIMIT WHEREAS, the Fiscal Year 2007-08 Operating and Capital Improvement Budget was prepared in accordance with the City Council's goals, budget assumptions, and policies; and WHEREAS, the City Council conducted public budget meetings on May 8, May 16, May 22, and May 30,2007, at the Carnegie Forum; and WHEREAS, the City Council is required to adopt the Appropriations Spending Limit for Fiscal Year 2007-08; and WHEREAS, the Appropriations Spending Limit and the annual adjustment factors selected to calculate the Limit are part of the Financial Plan and Budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City cf Lodi as follows: 1. That the Fiscal Year 2007-08 Operating and Capital Improvement Budget, as proposed by the City Manager and amended by the City Council, be approved as follows: Budget General Fund Police 14,692,716 Fire 9,000,340 Public Works 3,500,297 Parks and Recreation 3,791,698 Community Center 1,462,957 Cit y Clerk 494,743 City Attorney 488,573 City Manager 627,420 Economic Development 223,220 Internal Services 4,225,243 Non -Departmental 6,366,018 Total General Fund 44,873,226 Electric Utility Fund 75,454,770 Water Utility Fund 19,979,528 Wastewater Utility Fund 38,424,331 Library Fund 2,399,767 Community Development Fund 1,954,765 Community Development Block Grant Fund 1,055 049 Streets Fund 6,239,110 Transit Fund 6,247,430 Benefits Fund 7,636,917 Self Insurance Fund 2,949,147 Capital Outlay Fund 1,850,299 Debt Service Fund 1,783,747 Vehicle and Equipment Replacement Fund 350,811 Fleet Services Fund 1,815,246 Transportation Develo mentAct 141,003 Trust and Agency Fund 202,651 Total All Funds 213,357,796 Resolution No. 2007-94 May 30,2007 Page Two 2. That the funds for the 2007-08 Operating Budget are appropriated as summarized in the document on file in the City Clerk's Office: and 3. That the Appropriations Spending Limit be increased by $3,693,160 from the 2006-07 level of $68,905,066 to the 2007-08 level of $72,598,226 (AttachmentA). Dated: May 30, 2007 hereby certify that Resolution No. 2007-94 was passed and adopted by the City Council of the City of Lodi in a special joint meeting with the Redevelopment Agency of the City of Lodi held May 30, 2007, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and Mayor Johnson NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None PNMIMIJOHL City Clerk 2007-94 2007-08 FINANCIAL PLAN AND BUDGET APPROPRIATIONS SPENDING LIMIT 2007-08 APPROPRIATIONS SPENDING LIMIT 2007.08 APPROPRIATIONS SUBJECT TO LIMITATION AMOUNT PROCEEDS OF TAXES 36,782,756 EXCLUSIONS - APPROPRIATIONS SUBJECT TO L,I IITATION 36,782,756 CURRENT YEAR LIMIT 72,598,226 AMOUNT L,ast Year's Limit 68,905,066 kdjustment Factors 1 Population % 1.0090 2 Inflation % 1.0442 Potal Adjustment % 1.0536 Annual Adjustment 3,693,160 Adjustments None Total Adjustments 3,693,160 ,007-08 APPROPRIATIONS SPENDINGLOW 1.24.024 2007.08 APPROPRIATIONS SUBJECT TO LIMITATION AMOUNT PROCEEDS OF TAXES 36,782,756 EXCLUSIONS - APPROPRIATIONS SUBJECT TO L,I IITATION 36,782,756 CURRENT YEAR LIMIT 72,598,226 RESOLUTION NO. RDA2007-01 A RESOLUTION OF THE LODI REDEVELOPMENT AGENCY APPROPRIATING $300,000 FOR THE COMMUNITY REDEVELOPMENT AGENCY AS PART OF THE FISCAL YEAR 2007-08 OPERATING AND CAPITAL IMPROVEMENT BUDGET WHEREAS, the City Manager / Agency Executive Director submitted the Fiscal Year 2007-08 balanced Operating and Capital Improvement Budget to the Redevelopment Agency on May 30,2007; and WHEREAS, contained within the proposed budget is an appropriation of $300,000 for the Community RedevelopmentAgency. NOW, THEREFORE, BE IT RESOLVED by the RedevelopmentAgency of the City of Lodi as follows: 1. That the 2007-08 Operating and Capital Improvement Budget, as proposed by the City Manager and amended by the City Council, be approved to include an appropriation of $300,000 for the Community RedevelopmentAgency. Dated: May 30,2007 I hereby certify that Resolution No. RDA2007-01 was passed and adopted by the RedevelopmentAgency of the City of Lodi in a special joint meeting with the Lodi City Council held May 30,2007, by the following vote: AYES: COUNCIL MEMBERS – Hansen, Hitchcock, Katzakian, and Chairperson Johnson NOES: COUNCIL MEMBERS – Mounce ABSENT: COUNCIL MEMBERS– None ABSTAIN: COUNCIL MEMBERS – None V— RANDI JOHL Agency Secretary RedevelopmentAgency of the City of Lodi RDA2007-01 Budget FY 2007-08 budget Presentation FY 2007M2008 Presented: May 16, 2007 City Organization Chart Library Board 11 1 City A"My Library City of Lodi UtUens City 00undi city mmnapr II II CRY Clem Boards ark? Com nIsslo175 I I VIampw6G1 FmTW Gommunny Parks and 11} ommunr-s1# I Elrctrii¢ Utility I Public Works Mrs I I Pdkpe 4�e1 r Reemation Financial Budgov -5*MIcmK R*+ enpAv Dlvia1011 Treeeury Dw_ Budget FY 2007-08 Human lnlannabion R4souro" 5yWoms DlMkdan I I 04wWorti Budget FY 2007-08 All Funds Expenditures Community Development Benefits Street 2% Self Insurance Fleet 4% 3% 1% Transit TDA Equipment Replacement Water 4% Capital Outlay 9% Debt Ser4i& 1% Wastewater 18% Library 1% $213,347,142 3 Electric General 35% 21% $213,347,142 3 Budget FY 2007-08 All Funds Expenditures Fund Amount Electric 7574547770 General 4478737225 Wastewater 3874247331 Water 19, 979, 528 Fleet/Transit/TDA 872037679 Benefits 776367917 Street 672397110 Community Development 376497164 Self Insurance 279497147 Equipment Re lacement Capital Outlay 272017110 Debt Service 177837747 Library 177497763 Trust/pd/fire 2027651 $ 213, 347,142 E General Fund Fbvenues Operating fees 6% Taxes 70% Budget FY 2007-08 is rmits :)rfeitures Yo $44,873,2251] 5 00100 General Fund 60,000 09+0 Operating Trwmfers in rami 4:898,183 4001n erfyRew.nuw Total 1,0801969 GOOOpwalfiW TranA" in Total 4092,090 9988,200 5;279,944# 4,394,365 4,OK837 100 Tax RevenRevenuesVial 510,106 2a;21&026 30,372,809 1,358;2g3y'/1 3 f,&44407 �r l+SE iiJc'� & Toldt 1,52&M 21,1 8471/ , 4090 MOO 300 Firms 8 Forfeitures Tatw 42 660 361,159 0,176 383,963 364000 4001n ertyRevenuee Total 10 192 97,836 138,355 12CO20 32-%080 WDRaVOMM tram OUhars Total 40361388 441A018 4411,940 4349630 4"11095 610PubllcSMblyFees Total 179 196,876 264,895 274259 241,983 740Pa* 8 Remaftn Fees Total 852,963 959,755 933,959 7BA284 818}460 760 CrarrunwWy Center Fees Total 617" 387,241 521,000 'BOE` Qa 56%42 780 Commwft OeveioprrwW Fees Fatal 585,692 OW PubNc Wcw*s Fees ToW 522,086 147,883 264 OW IIAO00 fA200 MAdrr mb-ative fees Total 7fUM 746,2" 786,005 79' 650 787,275 900 Eger Revenue Toftl 3M;= 498,860 418,258 191,EW 217,861 00120 Vehicle Replacement Fund Subtotal 81,672 104,670 838,317 8@8,480 SM230 00122 Equipment Replacement Fund SubkAal - - - - 85,447 00123 Info Systems Re lacewa* Fund Subtafal 46AW 37400 - 123,760 154,553 00130 Redevelopment Agency MOOD 00180 Bactric Utiity Fund 60,000 09+0 Operating Trwmfers in rami 4:898,183 4001n erfyRew.nuw Total 1,0801969 620 Ek%anc Operebng Revenue Total _sZ870,N3 Sao MosNopaagnu UffmyReuenue Total 701,165 900 Other Revenue Torsi 233,465 00160 Electric UNIty Fund Sulblotal 68,584,745 00161 Util Ry Outlay Reserve Fund Subtotal 5,351 X61 00162 Elec kic Rate Stabil Reserve ,Subtotal 107,606 64,809,331 89,384,764 822,826 60,000 528,993 249900 58;WMW 9A064,579 64331,308 88,1 372 656,724 495,120 ;KO30 9138,292 96,739 25,800 15,000 44000 59,641,635 04,848,488 64,809,331 89,384,764 2,796,060 4,08"1,202 - 8,981,135 7,877 - 351004 - w A AJ\A 00164 Public Benefits Fund Subtotal 1,054,827 1,101,140 1,829,696 1,735,781 1,906,358 00170 Waste Water UbIKy Fund 4000 - - - 112,360 090 Operating Transfers In Total SNOOD 6,000 - - - 4001nvestmentlProperty Revenues Total 2360367 145,598 215,000 254,000 315,000 600 Revenua from Othars Total (2 609) 32,979 - - 2,500 640 Sewer Operating Revenue TSI B,B45,391 8,2,018 6,018,600 8,130,677 8,838,OOD 681? Non -Operating Utility Revenue Total 9,539624 740,027 1,591,000 14,450 15,200 90D Other Revenue Total 304, 6 212,912 255,400 160,238 979,800 00170 Waste Water LitlIIty Fund Subtotal 8,727,199 9,342:432 11,077,900 8,558,263 9,34S,600 00171 Waste V& Util-Oapftal Outlay Subtotal 3,144,404 3,085,440 - 2,277 94 - 00172 Waste Water Capital Reserve Subtotal 8,178,9 203"28 20,145,000 2,742,580 27,714,054 00173 INF Wastewater Facilities Subtotal 84,326 251,408 30,000 967,000 2,002,770 ZZ561 1,900 . 00180 Water Utility Fund 080 Operating TrsnmWs In TOW 4M1nv0strirerdlf!ro QdYReVeruree Total 660 et" opemffng Revenue Tow 680 a"perabng M1dyRwwua TaNd 900 Odd Revenue ToW 00180 Watw Utility Fund Subtotal 00981 Water Utility -Capital OuNny Subtotal 00182 INF Water Facilities Subtotal 00183 Water PCE -TE Subtotal 00184 Water PCE- I&Settlements SubkAal 00185 PCFJTCE Rate Abatement Fund Subtotal 00190 Omdral Plume (Restricted Fund) Subtotal 001913authern Plume Subtotal 00192 Busy Bee Plume Subtotal 6 4000 - - - 112,360 437,914 110:200 1264400 ir4?,',i00 7,713,343 7,911,636 7,967,100 6,310,540 4574,600 1'65 79 1O 4570 - 100,000 754000 26,206 14819 - 2,500 - 8,023,470 8,167,839 8,077,300 8,638,148 8,788,100 25421,709 25699,398 289,700 9,7685290 289,700 520,006 119,452 254,000 78,200 224,000 5,823830 (230.521) - - - - 431,354 1,740,000 1,370,000 2,739,400 - 9,00B,d80 - 330,000 4.90,440 . 1,357,500 . ZZ561 1,900 . 00198 Northem Plume Subtotal - - - - 5,045,000 00194 South Central Western Plume Subtotal - 145,678 - 670 300,000 00210 Llbraiy Fund 090 Operating Transfers In Total - 1,30,066 1,488,22 1,409,226 1,570,500 01 Ad% -r-- d,..:-. --- t,� l A 150.1 ^1%8 400 InvestmenWroperty Revenues Total 17,046 11,426 17,046 8,100 22,410 600 Revenue from Cthars Total 1O9 b 8"83 63,0O0 26PS30 86,000 900 Other Revenue TcUl 54,371 57,590 53,440 20,E 53,000 00210 Library Fund Subtotal 1,634,732 1,457,364 1,822,670 1,613,628 1,738,890 00211 Libnwy Ca ital Account Subtotal 44 (66 - - - Public Safety Special Revenue Fund 00230 Asset Seizure Fund Subtotal 00251 Auto Theft Prosecution Fund Subtotal 11,469 3,852 28,471 25,954 2AW 11,122 00232 Asset Selzu re -Federal Subtotal 1,12D (265) - 100 - 00234 Local Law Enforce Block Grant Subtotal 39,754 47,939 - 5,640 - 00255 LPD -Public Safety Prog AB 1915 Subtotal 102AN 105497 - 120pose- 00238 LPD-0TS Grants Subtotal (15,905) 43,846 - 11,100 - 00237 LP13-01sabled Parking Vlol Fund Subtotal 3,7OD 5,245 - 1,,9 - 00240 LFD-0TS Grants Subtotal 2,624 6,067,863 6,6031000 803,684 00250 LFI} -Federal Grants Subtotal 69,642 49,660 8,680 1,700 817 4510! MA AA8 "A 15^A AAla 00260 Internal ServlcefE4ulP Maint 00270 Employee Benefits Self Insurance Fund 00500 Geneml Liabilities Subtotal 1,401�Wl 5,469 84'1,400 841,400 1,3.18,980 00341 Other Insurance Subtotal 118 097 SS,153 140,000 138,169 00310 Works Camp Insurance Subtotal 1,634 676 1,d46A82 1,606,600 1,606,000 1,968,280 00520 Street Fund 00320 Street Fund Subtotal 152,308451,932 - ISAW 237,604 00321 Gas Tax Subtotal 1,162,579 1,058,804 2,713,185 1,701,647 1,220,414 00322 figs Tax - 2106 Subtotal - - - - - 00323 Gas Tex - 2105 Subtotal 003M Measure R FUND Subtotal %**,740 6,067,863 6,6031000 803,684 1,480,000 AAAOL6 Yii &A--- C-�iUL2-- A VOLA Ai -i AA%M4 mpAA 4510! MA AA8 "A 15^A AAla 00327 INF(Local) Streets Facllitles Subtotal 003$ Instar Drainage Subtotal 00329 TDA - Streets Subtotal 00331 Federal - Streets Subtotal 00332 INF(Regional) Streets Siubtaal 00333 State Bike Lane Fund Subtotal 00334 OTMfP of Traffic Safaty Gmt Subtotal 880,1340 242,280 38+8,000 235,992 3+446000 1wxw 190,769 - - 150,000 332,481 47,136 - - - 807,W2 210,177 279,000 204,06'T 294,000 17 19 11 �= - - - - 00 °3M State -,Streets Subtotal 98,733 337,749 - - - 00336 Fence & Landscape Nialnt Subtotal (06,315) 7,299 - 6,.TM - 00337 Traffic Congestion Reif -A132928 Subtotal 773 731,OS8 - 12#000 . 00338 INF -Re tonal Transportation Subtotal - 17,509 - 243,3'78 30D 000 00340 Comm Dev Special Rev Fund 090 Opw-&*W Tr fens in Toil - 253,000 60Q,000 896;956 637,255 200Llcemm & Penv is Total• - 9x48,720 939,470 734&200 1,06k375 400 fn edyRevenues Total 5505 9,457 OA52 14)591 WORevemue Krum OMws Total - 3,066 _ _ 610 Pvhgc Safety Faes To - 9"00 - 90 om S 0 7800.wmnwltyDeveiopmerrtFees Total - 61q740 625,72'2 414770 558,720 WO Other Revue Tout - 59,350 4.008 172,300 IZ723 Dept Servica FUND 00490 Bond Interest & Redemption Subtotal 9,874,421 1,879,239 1,875,547 1,2,090 1,887,842 00491 Flutes Payable -Debt Service Subtotal 861908 86,108 96,108 74,838 99,106 00424 1596 Cop Redemption Fund Total 57 6,260 - - - Community Development Block Grant FUND 00450 Home Funds Subtotal - MR03 00453 Hud4997198 Subtotal 00464 Hud499M89 Subtotal 00456 Hud4999t00 Subtotal 004b8 Hod -20 W01 Subtotal KAJl-P LA—I MHA OA^ A..La,Li 670 3,02'9 A MA 004M Hind -2002103 Subtotal 40,344 14,865 - - - 00469 H U D Subtotal 793T 84240 -,a7AM 1, 04 Trust and Agency FUND 00212 Private Sector Trust Subtotal OO480 Indust Way & B'Man Dev Fund Total 00470 Indust Way & B'Man Rd #2 Fund Subtotal 00541 Lcr Assessment 9&1 Subtotal 00502 L&L Dist Zi -Almond Estates Subta#al 00503 L&L Dist Z2- entury McMo s I Subtotal 00504 L&L Dist-N61Fsbrildge 11 -Subtotal 005N L&L Dist Z4-AImond NorLh Subtotal 005D6 L&L Dist -Legacy I,II,Kirst Subtotal 00507 L&L Dist ZO-The Villas Subtotal 00508 L&L Dist Z7 Woodlake Meadow Subtotal 00509 L&L Dist ZBVlntage Oaks Subtotal 00510 SJ MultlSpWes Habitat Censer Subtotal 00611 L&L Dist Z94ntertake Square 3ubto 1 00512 L&L Dist Z10 -Lakeshore Prop. Subtotal 00615 L&L Dist F11 -Tata Property Subtetal 00614 L&L Dist Z12-WinchesterWoods Subtotal 00516 L&L Dist Z13 Subtotal 00660 SJC Facilities Fees -Future Bev Subtotal 55,775 77,895 - 2,50 25,000 389 887 - 300 18,420 680 6AS - BOU 1,880 213,680 207,515 - - - 14,911 15,583 - 32,810 32,81 d 30,974 22,186 - 44,538 44,536 4,041 3,248 - 8,705 81706 3,824 2!924 - 9,843 9,049 1373 20,326 = 561'547 56,547 4,246 66,133 - 42PW 42,000 12,79D 547 - su 946 159,105 371,000 SX30 5,030 33,018 16,012 - - - - - - 880 860 - - - 320 324 - - - SIX 886 378 01202 Hutchins St SqfHoix Beq uest Subtotal 900 34 - - Capital Outlay FUND 00780 Hutchins Streat Sq -Capital Subtotal - - - - 8D 01211 Capital OutlayA3eneraI Fund Total sffi Sm 97,586 - 34,M 790,070 01212 Parks & Rec Capital Total 41 X3 V73 - 14= . 01214 Arts in Public Places Total 138 = 36,426 - 84,892 35,000 01215 IMF Police Facilities Total 367,362 56,798 92,000 64,031 88,004 01216 IMF Fire Facilities Total 289,881 35,515 90,000 33,912 98,004 01217 IMF Parks & Rec Facilities Total 2,220,M 346,189 1,292,000 180,601 1,370,028 01218 IMF General Facillkks-Aden Total 9M,243 159,105 371,000 128,506 399,542 Transporatlon Development Act FUND 01240 TCA -Transport Dgv Act Fund Total 910,408 - - - - 01241 I-TF-Pedestrian/Bike Total ekm 49y434 51,000 51,590 5;4,085 Transit FUND 4001nvesb w%Vroporty Revonues Total (21X " 10,680 4,200 4,200 97,010 500 Revenue from Others Total Z779,M 3,844,196 4,947,805 3,241,810 8,490,000 720 Transit Fees Total 344835 3'95,252 440,200 459,DOD 34$,000 800 Public Works Fees Tonal - 70 - 500 - 9D0 Other Revenue Total 251,125 70,446 70,000 87,367 67,852 General Fund Balance (unreserved) $8,000 $7,000 $6,000 $5,000 O . $4,000 L G $3,000 $2,000 $1,000 Budget FY 2007-08 $6,720 $3,414 $3,500 $3,048 _ $2,208 $1,507.- $640 $157,,, 2001 2002 2003 2004 2005 2006 2007 target 12 Police Department FY 2007-08 Budget: FY 2006-07 Budget: ncrease: General Fund Ratio: Personnel: Mandated Vacancies: $113,000 Budget FY 2007-08 $14,353,000 $14,240,000 1% 32% 117 0 13 Budget FY 2007-08 Police Department 2006-07 Accomplishments • Promoted eight and hired 11 new police officers • Secured $145,620 in State and Federal funding for equipment and technology • Reduced Part 1 crime rate • Established a recruitment team to promote Department at police academies • Animal Shelter implemented vaccination program for puppies and kittens 14 Budget FY 2007-08 Police Department 2007-08 Emphasis • Enhance intervention efforts involving gang violence and drug related issues • Expand and refine the role of the Police Cadet Program • Return staffing levels to 2004-05 level of 117 • Continue to liaison with LUSID to identify issues and concerns that affect students 15 Budget FY 2007-08 Fire Department FY 2007-08 Budget: $9,000,000 FY 2006-07 Budget: $8,729,000 Increase: $271,000 3% General Fund Ratio: 20% Personnel: 64 Mandated Vacancies: 0 16 Budget FY 2007-08 Fire Department 2006-07 Accomplishments • Completed Self Contained Breathing Apparatus replacement with FIRE ACT grant • Coordinated the training of personnel in compliance with federal NIMS requirements • Hired and trained four new firefighters • Implemented business inspection program 17 Budget FY 2007-08 Fire Department 2007-08 Emphasis • Update City Emergency Plan and develop Evacuation Plan • Plan for station development in the Southeast area • Respond to emergency incidents in six minutes or less at 90% success rate • Fill two firefighter positions We Parks& Recreation Department FY 2007-08 Budget: FY 2006-07 Budget: Decrease*: ($82,000) General Fund Ratio: Personnel: Mandated Vacancies: Budget FY 2007-08 $3,792,000 $3,874,000 -2% $oda 33 3 *Reflects transfer of some after school programs to school district Budget FY 2007-08 Parks& Racreation Department 2006-07 Accomplishments • Updated and increased program and facility rental fees to assist in meeting cost recovery goals • Developed Century Meadows Park • Provided programs for well over 10,000 youth, teens, and adults • Completed Coast Guard certification for tour boats and operators • Completed renovation of 2 Salas Park diamonds and the construction of Blakely Park Playground project KII Budget FY 2007-08 Parks & Racreation Department 2007-08 Emphasis • Provide safe, clean and attractive facilities • Increase number of special interest classes and special events • Maintain cost recovery goals • Maintain park infrastructure and facilities • Network with Docent programs and special community based organizations • Continue to bring playground equipment and facilities up to ADA standards 21 Budget FY 2007-08 F;b a so ns to M a inta in Froze n Positio ns! M a nd a to ry Vaca ncies in the FY 07-08 Budget • Frozen/Mandatory vacancies provide an institutional memory of pre -attrition staffing levels. • Frozen/Mandatory vacancies provide "balance" in the restoration of positions that were lost in the hap -hazard manner of attrition. • Accounting for Frozen/Mandatory vacancy positions in the budget helps management assess costs needed to restore "full" staffing, and can account for personnel costs saved via mandated vacancies. • Frozen/Mandatory vacancy positions provide the benefit of the doubt that they are needed to maintain service levels. This makes filling the position easier than creating a new position. 22 Budget FY 2007-08 F;b a so ns not to M a inta in Froze n Positio ns! M a nd a to ry Vaca ncies in the FY 07-08 Budget • Maintaining Frozen/Mandatory vacancies assumes that pre -attrition staffing levels were appropriate, when they may not have been. • It is easier not to account for Frozen/Mandatory vacancies on an ongoing basis. It is simpler to understand and to administer. • Elimination of all Frozen/Mandatory vacancies positions allows management to declare full staffing and allows for all new positions to be evaluated on specific merits. More attention can be given to capital and physical improvements than restoring staffing levels. 23 Bectric Utility FY 2007-08 Budget: FY 2006-07 Budget: Increase: Personnel: Mandated Vacancies: Estimated Revenues $4,806,000 Budget FY 2007-08 $75,455,000 $70,649,000 7% 66 U $76,982,000 24 Budget FY 2007-08 Electric Utility Enterprise Fund Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2008 With Audited Actuals for Fiscal Year 2004-05 and 2005-06 and Comparative Budget Fiscal Year 2006-07 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 7,469.037 3,631.402 1,618,361 5,571,823 7,099.310 Note: FY 2007-08 restricted investment revenues of $300,000 plus unrestricted revenues of $76,982,257 equals total E.U. Fund revenues of $77,282,257. 25 Audited Audited Estimated 2004-05 2005-06 2006-07 2006-07 2007-08 Actuals Actuals Budget Actuals Budget Electric Utility Enterprise Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 6,347,087 7,469,037 1,704,200 3,631,402 5,571,823 Beginning Fund Balance (Reserved/Designated) 11,873,387 10,529,239 Revenues 66,996,173 59,891,671 70,563,297 66,670,082 76,982,257 Expenditures 65,874,223 63,729,306 70,649,136 64,729,661 75,454,770 Net Difference (Revenues Less Expenditures) 1,121,950 (3,837,635) (85,839) 1,940,421 1,527,487 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 7,469.037 3,631.402 1,618,361 5,571,823 7,099.310 Note: FY 2007-08 restricted investment revenues of $300,000 plus unrestricted revenues of $76,982,257 equals total E.U. Fund revenues of $77,282,257. 25 Budget FY 2007-08 Bectric Utility 2006-07 Accomplishments • Ac q uired 25 MW of fixed price electricity for FY08- FY10 • Established formal cash reserve policy with goal of $12.9M • Adopted "full cost" recovery policy for new electric service extensions • Implemented Substation and Transmission Impact Fee for future annexed developments • Completed transition of commercial/industrial customers on "contract" rates to applicable published rate schedules We Budget FY 2007-08 Sectric Utility 2007-08 Emphasis • Continue efforts to improve EUD financial condition and improve assessment by rating agencies • Provide timely and reliable facilities/service to new customers and developments, including annexed areas • Complete rehabilitation of Killelea substation • Explore routing options for new 60KV transmission facilities to the west of Lodi • Continue efforts to develop operation as early as 2011 New Lodi Project for 27 Budget FY 2007-08 Public Works Department (General Fund) FY 2007-08 Budget: $2,675,000 FY 2006-07 Budget: $3,216,000 Decrease`: ($541,000) -17% General Fund Ratio: 6% Personnel: 24 Mandated Vacancies: 3 *Decrease due to Engineering support allocated to various enterprise funds U:1 Budget FY 2007-08 Public Works Department 2006-07 Accomplishments • Installed new storm drain controllers at 4 locations • Completed 1St Rubberized Cape Seal project • Added median landscape of Westgate and Lower Sacramento Road • Established Community Facilities District • Completed annexation and entitlement processing for 3 major development projects M1 Budget FY 2007-08 Public Works Department 2007-08 Emphasis • Implement PCE/TCE clean-up efforts • Construct new shop for maintaining fleet • Form new Community Facilities Districts • Implement water meter program • Coordinate work on Railroad Corridor TOD grant • Prepare new Storm Water Management Plan • Begin Project 4 of Water/Wastewater main replacement program M111 Budget FY 2007-08 Public Works Water Services FY 2007-08 Budget: $16,741,000 FY 2006-07 Budget: $7,366,000 Increase*: $9,375,000 127% Personnel: 41 Mandated Vacancies: 0 *Increase due to capital projects. $16,741,000 figure does not include Central Plume work in the amount of $3,239,000. 31 Wa te r Fund Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2008 With Audited Actuals for Fiscal Year 2004-05 and 2005-06 and Comparative Budget Fiscal Year 2006-07 Audited Audited 2004-05 2005-06 Actuals Actuals Water Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 1,442,231 4,300,091 Beginning Fund Balance (Reserved/Designated) 300,711 Estimated 2006-07 2006-07 Budget Actuals Budget FY 2007-08 2007-08 Budget 829,000 946,119 534,780 8,700,000 8,543,685 8,479,550 Revenues 18,078,362 8,918,116 10,341,000 12,084,218 18,963,700 Expenditures 15,220,502 12,272,088 11,775,614 12,495,557 16,740,528 Net Difference (Revenues Less Expenditures) 2,857,860 (3,353,972) (1,434,614) (411,339) 2,223,172 Fund Balance /Net Assets) Ending Fund Balance (Net Assets) Unreserved 4,300,091 946,119 (605,614) 534,780 2,757,952 FY 07-08 Unrestricted expenditures of $16,740,528 plus Central Plume expenditures of $3,239,000 equals total Water Fund expenditures of $19,979,528 FY 07-08 Restricted revenues of $18,963,700 plus Central Plume estimated investment earnigs of $240,440 equals total Water Fund revenues of $19,204,140. 32 Public WorksWastewater FY 2007-08 Budget: FY 2006-07 Budget: Decrease: ($6,350,000) Budget FY 2007-08 $38,424,000 $44,774,000 -14% 33 Wastewater Fund Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2008 With Audited Actuals for Fiscal Year 2004-05 and 2005-06 and Comparative Budget Fiscal Year 2006-07 Audited Audited 2004-05 2005-06 Actuals Actuals Wastewater Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 4,568,925 2,273,869 Beginning Fund Balance (Reserved/Designated) 16,247,795 Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance /Net Assets) Ending Fund Balance (Net Assets) Unreserved Budget FY 2007-08 19,596,597 11,509,815 39,252,900 14,546,557 39,066,024 21,891,653 11,916,879 44,774,217 14,655,962 38,424,331 (2,295,056) (407,064) (5,521,317) (109,405) 641,693 2,273,869 1,866,805 765,726 1,757,400 2,399,093 0 Estimated 2006-07 2006-07 2007-08 Budget Actuals Budget 1,268,007 1,866,805 1,757,400 1,688,947 14,627,909 19,596,597 11,509,815 39,252,900 14,546,557 39,066,024 21,891,653 11,916,879 44,774,217 14,655,962 38,424,331 (2,295,056) (407,064) (5,521,317) (109,405) 641,693 2,273,869 1,866,805 765,726 1,757,400 2,399,093 0 Public Works Streets & Drainage FY 2007-08 Budget: FY 2006-07 Budget: Decrease: ($4,11 0,000) Personnel: Mandated Vacancies: Budget FY 2007-08 $6,239,000 $10,349,000 -40% 31 35 2 Street Fund Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2008 With Audited Actuals for Fiscal Year 2004-05 and 2005-06 and Comparative Budget Fiscal Year 2006-07 Audited Audited 2004-05 2005-06 Actuals Actuals Streets Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 161,126 1,009,182 Beginning Fund Balance (Reserved/Designated) Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance /Net Assets) Ending Fund Balance (Net Assets) Unreserved Budget FY 2007-08 Estimated 2006-07 2006-07 2007-08 Budget Actuals Budget 1,327,983 5,737,407 3,819,850 11,589,348 9,543,264 10,836,988 3,614,088 4,847,014 10,741,292 4,815,039 10,348,654 5,531,645 6,239,110 848,056 4,728,225 488,334 (1,917,557) (1,392,096) 1,009,182 5,737,407 1,816,317 3,819,850 2,427,754 we Public Works Transit FY 2007-08 Budget: FY 2006-07 Budget: Decrease': Personnel: Mandated Vacancies: ($552,000) Budget FY 2007-08 $6,247,000 $6,799,000 *Reflects decrease in bus purchases and capital projects -8% z 37 Transit Fund Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2008 With Audited Actuals for Fiscal Year 2004-05 and 2005-06 and Comparative Budget Fiscal Year 2006-07 Transit Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved Beginning Fund Balance (Reserved/Designated) Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance /Net Assets) Ending Fund Balance (Net Assets) Unreserved Audited Audited 2004-05 2005-06 2006-07 Actuals Actuals Budget 824,323 Budget FY 2007-08 Estimated 2006-07 2007-08 Actuals Budget 851,427 - 4,895,789 5,809, 314 5,162,005 3,792,677 6,842,862 4,895,789 4,957,, 887 6,798,845 4,644,104 6,247,430 - 851427 (1,636,840) (851,427) 595,432 851,427 (812,517) 595,432 Budget FY 2007-08 Public Works Fleet & Facilities Services FY 2007-08 Budget: FY 2006-07 Budget: Increase: Personnel: Mandated Vacancies: $102,000 $2,640,000 $2,538,000 4% 17 2 we Libra ry FY 2007-08 Budget: FY 2006-07 Budget: Increase: Personnel: Mandated Vacancies: $36,000 Budget FY 2007-08 $1,750,000 $1,714,000 2% 16 2 Libra ry zoos -o7 Accomplishments Budget FY 2007-08 • Implemented an on-line materials acquisitions program • Progressed on Library renovation project • Implemented a Financial Literacy program • Developed Homework Help Center in conjunction with local schools 41 Budget FY 2007-08 Libra ry Zoo? -os Emphasis Commence Library Renovation project Continue Centennial Celebrations Expand the on-line materials acquisition program Develop and implement a marketing plan for library services 42 Community Center FY 2007-08 Budget: FY 2006-07 Budget: Decrease: General Fund Ratio: Personnel: Mandated Vacancies: ($23,000) Budget FY 2007-08 $1,463,000 $1,486,000 43 Budget FY 2007-08 Community Center 2006-07 Accomplishments • Increased rental revenues • Produced numerous successful events • Collaborated with Parks & Recreation to develop more efficient process for hiring lifeguards • Collaborated with LUSD to expand adult computer classes Budget FY 2007-08 Community Center 2007-08 Emphasis • Continue to increase revenues • Re -organize staffing to promote operating efficiencies • Increase number of events • Host a series of caregiver workshops 45 Community Development FY 2007-08 Budget: FY 2006-07 Budget: Increase: Personnel: Mandated Vacancies: $119,000 Budget FY 2007-08 $2,294,000 $2,175,000 5% 18 An Budget FY 2007-08 Community Development 2006-07 Accomplishments • Began update of the General Plan • Completed review of three major annexation and development proposals — Westside Gateway — Southwest Gateway — Reynolds Ranch / Blue Shield • Established new Administrative Enforcement Procedures as an additional tool for effectively addressing code enforcement issues • Established Revolving Loan Fund using CDBG funds • Filled Building Official vacancy 47 Budget FY 2007-08 Community Development 2007-08 Emphasis • Continue General Plan Update • Work with Delta College to establish a satellite campus in Lodi • Adopt new Development Code • Facilitate development of proposed affordable housing project • Fill Plan Check Engineer position • Complete Lodi Shopping Center EIR court ordered re -do • Complete LAFCO required Lodi Municipal Service Review 48 Budget FY 2007-08 Community Development Block Grant Fund FY 2007-08 Budget: FY 2006-07 Budget: $1,055,000 $1,249,000 ,• City Manager FY 2007-08 Budget: FY 2006-07 Budget: Increase: General Fund Ratio: Personnel: Mandated Vacancies: $37,000 Budget FY 2007-08 $627,000 $590,000 411 5 1 Budget FY 2007-08 Economic Development FY 2007-08 Budget: $223,000 FY 2006-07 Budget: $246,000 Increase: ($23,000) -9% General Fund Ratio: 0% Personnel: 0 Mandated Vacancies: 0 51 Budget FY 2007-08 Economic Development Organizations • Lodi Conference &Visitor's Bureau ($101,000) • Lodi Downtown Business Partnership ($35,000) • San Joaquin Partnership ($35,000) • Lodi District Chamber of Commerce ($1,400) • Grants for Arts ($50,000) • Fireworks ($22,000) • Downtown Visioning Project ($30,000) 52 Economic Development 2006-07 Accomplishments • Blue Shield proceeds with expansion in Lodi • Opened downtown wine tasting rooms • Smart and Final opens • Delta College plans for Lodi site progress • Wine tasting room downtown • New restaurants downtown Budget FY 2007-08 6*1 Budget FY 2007-08 Economic Development 2007-08 Emphasis • Secure funding for downtown development • Pursue a downtown hotel • Continue to establish marketing ties with the wine grape industry • Provide funding to local economic development organizations • Support the arts • Recruit additional retailers �� Budget FY 2007-08 Internal Services Budget &Treasury, Fnancial Services, Human Resources, Information Systems FY 2007-08 Budget: $4,225,000 FY 2006-07 Budget: $3,773,000 Increase: $452,000 12% General Fund Ratio: 9% Personnel: 46 Mandated Vacancies: 6 1 46R Budget FY 2007-08 Internal Services 2006-07 Accomplishments • Prepared and published budget document • Received clean audit from independent auditors and received GFOA Awards for Excellence in Financial Reporting for the 13th year • Completed 50 full-time and 20 part-time recruitments • Conducted Safety audits and Risk audits of various departments • Assisted with 3,000+ helpdesk calls • Coordinated replacement of Council Chamber's audio- visual equipment ��1 Budget FY 2007-08 Internal Services 2007-08 Emphasis • Update and develop various Policies and Procedures • Provide training and support to employees • Provide staff with assistance in the preparation and monitoring of department budgets • Conduct performance audit • Develop GIS and radio systems master plan 57 City Clerk FY 2007-08 Budget: FY 2006-07 Budget: Decrease*: General Fund Ratio: Personnel: Mandated Vacancies: ($113,000) *Reflects no operational costs for election (off year) Budget FY 2007-08 $495,000 $608,000 -19% 1% 4 0 M: Budget FY 2007-08 City Clerk 2006-07 Accomplishments • Adopt Citywide Records Management Program and Policy Manual • Conducted General Municipal Election • Incorporated and Administered General Liability Claims Program • Deputy City Clerk changed to Fair Labor Standards Act (ELBA) exempt status monthly increase of $200 and 40 hours of administrative leave Budget FY 2007-08 City Clerk 2007-07 Emphasis • Implement Citywide Records Management Program • Design and create new web pages for Council, Agendas, and Elections • Prepare for November 2008 General Municipal Election Ml Budget FY 2007-08 City Attorney FY 2007-08 Budget: $489,000 FY 2006-07 Budget: $466,000 Increase: $23,000 5% General Fund Ratio: 1 % Personnel: 3 Mandated Vacancies: 0 !oS Budget FY 2007-08 City Attorney 2006-07 Accomplishments • Settled Northern Plume PCE/TCE and Rose litigation • Drafted significant contracts including Reynolds Ranch, Westside and Southwest Development Agreements, Flag City Wastewater contract • Drafted Massage, Loitering, Aggressive Solicitation, and Pedicab Ordinances • Increased in-house Land Use expertise through training and experience .,% Budget FY 2007-08 City Attorney 2007-08 Emphasis • Continue legal work for PCE/TCE issues • Perform increased role in Risk Management • Resolve County EMS and AT&T litigation matters • Draft Claims Ordinance Al Non- De pa rtme nta I — General Fund FY 2007-08 Budget: FY 2006-07 Budget: Increase: General Fund Ratio: $579,427 Budget FY 2007-08 $6,705,368 $6,125,941 9% 15% :- Non- De pa rtme nta I — Benefits& Self-insurance Funds FY 2007-08 Budget: FY 2006-07 Budget: Budget FY 2007-08 $10,586,000 $ 8,968,000 Budget FY 2007-08 Non- De pa rtm e nta I— Ca p I Outlay*, Vehicle Roplacement, IA Equipment Fund FY 2007-08 Budget: FY 2006-07 Budaet: $2)2021000 $3,334,000 *Includes $650,000 for move of Finance & Budget to old court bldg. Budget FY 2007-08 Debt Service FY 2007-08 Budget: $ 1,688,000 FY 2006-07 Budget: $ 1,772,000 Redevelopment Agency FY 2007-08 Budget: $ 300,000 ,:loin Budget FY 2007-08 Budget Committee Advisory %commendationsto City Manager • Energy Cost Adjustment (ECA) • Parks Recreation/Hutchins Square Organizational Review • Code Enforcement Consolidation with Police Department • Financial System • Mobile Home Rates • Cable Franchise Fees • Fleet Replacement Policies • Economic Development (per page 354 in Budget document) • Community Redevelopment Agency • Capital Improvements and Deferred Maintenance Study �:1 budget Alternatives • Code Enforcement • $339,350 transfer expenditures from Development to Police Department General Fund budget) • Library capital work Budget FY 2007-08 Community (no impact on • Phase I —HVAC system, appropriate $650,000 — Library Fund balance is source of funding • Phase II — to be determined as funding materializes (includes donations and other financing) • Parks & Recreation and Hutchins Square discussion • Additional review and analysis needed ��1 Public Hearing Budget FY 2007-08 FLO] Council Action Budget FY 2007-08 71 To: Blair King, Lodi City Manager From: Marilyn Domingo, John Johnson and Glenda Wall, a sub -committee of the Budget and Finance Committee Date: May 9,2007 RE: Potential combination of the Hutchins Street Square Department ("HSS") and the Parks and Recreation Department ("PR") Summary Based upon our research, we have concluded that there are benefits to the community in combining HSS with PR. The benefits include: • Consolidating programming and facilities rental; • Better utilization of facilities; • More efficient use of staff; • Consolidated site for registration and information regarding recreation and leisure activities and for facilities rental; and, • Potential cost savings over the long-term. We also have concerns that need to be addressed if a merger is to occur. These concerns include: • The addition of the maintenance at HSS for the Parks Division staff without additional staffing; • The potential of redundancies in positions unless all staffing is evaluated; • The future roles of the HSS Foundation as well as the BOBS: and. • Location of offices. Scone of our work At your request, the Budget and Finance committee formed the sub -committee to investigate this potential merger. Ms. Domingo met with the head of the Parks Division, Mr. Johnson met with the Director of HSS and Mrs. Wall met with the Director of PR. We also met with you and with Jim Krueger, Deputy City Manager, to discuss potential organization charts for a combined entity. Please understand that our scope did not include a detailed review of personnel nor did it involve determining how a combined department may be staffed. As such, we are not making any recommendations on these issues except for those stated. Benefits of Consolidation Consolidated Proy-ramming and Facilities Rental — Currently PR and HSS offer many very similar programs (aquatics, dance, choir, camps, etc.) yet each operates their own registration at two locations. A consolidated entity would likely better utilize staff for these programs, maximize facilities and, perhaps most importantly, allow the public to register at one location for all leisure and recreation activities. Both PR and HSS are involved in facilities rental. Each also recommends rates for those facilities rentals. A consolidated entity would provide the public with "one stop shopping" for these facilities. This would mean a more consistent rate structure for all rentals and may lead to better utilization as customers would be able to consider all venues before making a rental decision. Utilization of Facilities — We believe that a combined entity would maximize the use of all facilities. As an example, aquatics would be coordinated through one person rather than two such that the indoor and outdoor swimming facilities could be maximized. Programs that are being duplicated could be eliminated so that space is maximized in each program and perhaps the open space could be used for additional programs. In evaluating facilities, it is our opinion that the relationship with Lodi Memorial Hospital for the senior center and Camp Hutchins needs to be evaluated. We are less concerned with the senior center as senior care is limited. This is not the case with Camp Hutchins as there are several providers of childcare in the area. Camp Hutchins pays nothing in rent to the city for the space at HSS. It is our opinion that this subsidy gives Camp Hutchins an unfair competitive advantage over all other private providers. In addition, this space could be used as additional rental space for HSS or it could be used for office space for the combined entity. • Staff Efficiencies — A combined entity would allow the director to maximize the staff based upon their level of expertise rather than only their availability. As an example, at HSS, the maintenance people are often asked to "flip tables", a j ob function that may be more appropriate for general maintenance or part-time employees that may be available. At the same time, the current HSS maintenance staff could be used in for more technical work within HSS or within the parks system. • "One Stop Shopping" —As was mentioned above, a combined entity would allow the customers to go to one location and register for programs and/or rent facilities. This will eliminate any confusion within the public as to where to go for what program or facility. Recommendations and Concerns Parks Staff — We are concerned that parks staff will be further understaffed through this combination. While there is currently a contract for some maintenance at HSS, the decision may be made that all maintenance be handled by staff. This would place an added burden on an already understaffed division. In 1996, the staffing for parks maintenance was 13.5 acres per man. In 2006, this was 21 acres per man. We are concerned that because HSS is considered a high priority for maintenance that the other parks in the system would suffer unless parks maintenance staff are added. • Staff Evaluation —Before any combination is completed, we are recommending that a full evaluation of all staffing positions be evaluated to maximize efficiencies. As there are some positions which are being duplicated such as aquatics directors, those people need to be reassigned. People that are working outside of their j ob functions such as the receptionist at HSS that also serves as the Arts and Classes Coordinator need to be placed into their j ob function with the other role filled by appropriate staff. Part-time positions such as the Youth Commission Liaison also need to be evaluated to see if those roles can be filled by full- time personnel. • Volunteers and Alternative Work Program ("AWP") — We believe that a combined entity should maximize the use of volunteers and AWP for things such as "table flipping" that does not required skilled labor. • HSS Foundation —As we understand it, the role of the HSS Foundation has changed from supporting HSS and repaying the debt for the construction of HSS to one of only support. While at least one member of this sub -committee is disappointed that the HSS Foundation will no longer be charged with repaying the debt, we all believe that the HSS Foundation can play a vital role in supporting HSS with maintenance assistance and with financial support for programming. • The BOBS — The Boosters of Boys and Girls Sports ("BOBS") has had a long history of coordinating some youth sports (Primarily football, baseball, softball, middle school basketball and soccer.) within Lodi. We would like to see the role of the BOBS expanded to be more like the HSS Foundation. We believe that an expanded role would include financial and volunteer support for all sports related activities including facilities maintenance. We think it is very important that our city administration determine a way such that the BOBS can assist on a regular basis with maintenance of facilities that are used for sporting activities. • Offices — We think that one office for a combined entity should be open to the public and that office should be at HSS. We understand that HSS cannot currently house all of the necessary staff after a merger. With that said, staff could remain at the current PR offices but it would be an office that would not be open to the public for registration. If the PR staff could be moved to HSS, the parks staff could be moved to the current PR offices. • Online Registration— We believe that to maximize program registration and to reduce staff time for registration that all programs need to have online registration along with online payment. If there are City of Lodi residency and/or age requirements for certain programs or to meet the current tiered registration system, perhaps first time registrants would be required to register in person or the program could be designed to use the account number from City of Lodi utility bills as proof of residency. Organization — While we have not prepared an organization chart, we were presented with two alternativesby you. One included an overall director and three divisions —Parks, HSS (arts activities) and Recreation — with the other including only two divisions — Parks and Leisure Services which included both arts and recreation. We recommend that the combined entity start with the three division model to ease the transition. Moving to the three division model could be considered in the future and may bring added cost savings. • Boards and Commissions— Currently there are several boards/commissions that function with PR and HSS. While we did not include this in our scope, it is clear that these will need to be evaluated with a merger. Conclusion Based upon our review and research, the benefits of a combined HSS and PR outweigh the concerns and thus we recommend that you move forward with this merger. We also recommend that you address the items which we have identified as concerns. Copy to: Budget and Finance Committee Members Jim Krueger, Deputy City Manager, City of Lodi Please immediately confirm receipt of this fax by calling 333-6702 CITY OF LODI P. O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT PUBLIC HEARING TO REVIEW AND RECEIVE COMMENTS REGARDING CITY OF LODI 2007-08 OPERATING AND CAPITAL OUTLAY BUDGET PUBLISH DATE: SATURDAY, MAY 12,2007 TEAR SHEETS WANTED: SEND AFFIDAVIT AND BILL TO: RAND I JOHL, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 DATED: TUESDAY, MAY 8,2007 ORDERED BY: NIFER KN. PERRIN, CMC DEPUTY CITY CLERK RANDI JOHL CITY CLERK DANA R. CHAPMAN ADMINISTRATIVE CLERK "Iz; HE--: vsp Ipe:r Copy to File Faxed - 18 ,OW 10 .84 IL P tai iii,rf 1 ' QUI �.,:i' a s,.itl.E tars. rlii�s'`�. formsladvins doc DECLARATION OF POSTING PUBLIC HEARING NOTICE TO REVIEW AND RECEIVE COMMENTS REGARDING CITY OF LODI 2007-08 OPERATING AND CAPITAL OUTLAY BUDGET On Friday, May 11, 2007, in the City of Lodi, San Joaquin County, California, a Public Hearing Notice to review and receive comments regarding City of Lodi 2007-08 Operating and Capital Outlay Budget (attached and marked as Exhibit A) was posted at the following locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum I declare under penalty of perjurythat the foregoing is true and correct. Executed on May 11, 2007, at Lodi, California. QL�4D P a A 11 tEfiNIFERUM. PERRIN, CMC DEPUTY CITY CLERK N:1Administration\CLERK\Forms\DECPOSTCM.DOC ORDERED BY: RANDI JOHL CITY CLERK DANA R. CHAPMAN ADMINISTRATIVE CLERK •. CITY OF LODI Carnegie Forum . 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING Date: May 30,2007 Time: 6:00 p.m. EXHIBIT A. NOTICE OF PUBLIC HEARING NOTICE E HEREBY GIVEN that on Wednesday, May 30,2007, at the hour of 6:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to considerthe following matter: a) Review and receive comments regarding City of Lodi 2007-08 Operating and Capital Outlay Budget Information regarding this item may be obtained in the City Manager's Office, 221 West Pine Street, Lodi, (209) 333-6700. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk, City Hall, 221 West Pine Street, 2"d Floor, Lodi, 95240, at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. By Order of the Lodi City Council: (i2�— RandiJohl City Clerk Dated: May 8,2007 Approved as to form: �J D. Stephen Schwabauer City Attorney CLERKIPUSHEARWOTICESWotCM.doc 517107