HomeMy WebLinkAboutAgenda Report - August 6, 1997 (120)CITY OF •DI COUNCIL COMMUNICATION
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AGENDA TITLE: Participation in California Department of General Services WAS
Contracts for Purchase of Desktop Computers
MEETING DATE: August 6, 1997
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution giving City depart-
ments authorization to purchase desktop computers as budgeted for 1997-
99, in aggregate amounts of $15,000 or less, from either Micron
Electronics or Dell Computers under CMAS contracts awarded to each by the California Department of General
Services (DGS). Such purchases would be made without further bidding or further City Council involvement.
BACKGROUND INFORMATION: The California Multiple Award Schedule (CMAS) program was established
to provide client agencies and local governments with an easy and value -
effective procurement option for information technology and commodity
products and services.
WAS contracts are based on either Federal GSA Contracts, or upon a competitive bid, negotiation or assessment
of contractor products and prices. With CMAS agreements, local governments are given the flexibility to select
products or services according to their business needs, with considerations for price, warranty, supplier perform-
ance and brand names. (Additional information about CMAS is available on the Internet at
www.pd.dgs.ca.gov/cmas/cmastoc.htm).
Both Micron and Dell have been awarded CMAS contracts by DGS. Both contracts provide established discounts
off list prices, so product and price comparisons may be obtained on-line in minutes. Both manufacturers are highly
rated for Reliability and Service by PC Magazine (July, 1997), and both offer attractive pricing. Further, computers
from both sources are used widely within the City, so authorization to use CMAS contracts would give departments
the ability to maintain consistency within their organization at extremely competitive prices, without incurring the
additional time and expense involved with competitive bidding.
If adopted, this resolution would initially be used to purchase four computers (one with monitor, three without) for the
Community Development Department's Permits Tracking Program. Total amount of this initial purchase would be
S8,188.18, including taxes and shipping.
It is therefore recommended that the City Council authorize the purchase of desktop computers, as approved in the
1997-99 budget, in amounts of $15,000 or less, using CMAS agreements with either Micron or Dell, without further
competitive bidding or Council approval. For computer purchases in excess of $15,000, staff would continue to
submit its recommendations to the City Council for review prior to solicitation of bids.
Vicky McAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
APPROVED:
H. Dixon Flynn -- City' Manager
CMAS CG1.DOC 07/30/97
RESOLUTION NO, 97-108
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
STAFF TO PURCHASE DESKTOP COMPUTERS BUDGETED
FOR 1997-1999 IN AGGREGATE AMOUNTS OF $15,000.00 OR
LESS UNDER CALIFORNIA DEPARTMENT OF GENERAL
SERVICES CALIFORNIA MULTIPLE AWARD SCHEDULE
(CMAS) CONTRACTS
WHEREAS, the California Multiple Award Schedule (CMAS) program was
established to provide client agencies and local governments with an easy and
value -effective procurement option for information technology and commodity
products and services; and
WHEREAS, CMAS contracts are based on either Federal GSA Contracts
or upon a competitive bid, negotiation or assessment of contractor products and
prices; and
WHEREAS, CMAS agreements give local governments more flexibility to
select products or services according to their business needs, with
considerations for price, warranty, supplier performance and brand names; and
WHEREAS, both Micron Electronics and Dell Computers have been
awarded CMAS contracts by the California Department of General Services and
are highly rated for reliability and service by PC Magazine and both offer
attractive pricing; and
NOW THEREFORE, BE IT RESOLVED, that the Lodi City Council does
hereby authorize staff to purchase desktop computers as budgeted for 1997-
1999, in aggregate amounts of $15,000.00 or less, using CMAS agreements with
either Micron Electronics or Dell Computers, without further competitive bidding
or Council approval; and
BE IT FURTHER RESOLVED, that computer purchases in excess of
$15,000.00 would be submitted to the City Council for approval prior to
solicitation of bids.
Dated: August 6, 1997
I hereby certify that Resolution No. 97-108 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held August 6, 1997 by
the following vote:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
ALICE M. REIMCHE
City Clerk
97-108