HomeMy WebLinkAboutAgenda Report - August 6, 1997 (85)•. CITY OF LOD! COUNCIL COMMUNICATION E
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AGENDA TITLE: -Purchase of Phone Switch Software Upgrade for Municipal Service Center (MSC)
($10,000)
MEETING DATE: August 6, 1997 j
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SUBMITTED BY: Electric Utility Director I
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RECOMMENDED ACTION: That the City Council approve the attached Resolution authorizing the sole source
purchase of a software upgrade for the MSC phone switch from WilTel
Communications, LLC of Sacramento, and authorize the appropriation of funds from
the General Fund Capital Budget.
BACKGROUND: Presently the City operates two phone switches, one of which provides phone and
data service to the Electric Utility, Finance, Public Works and Police Departments j
located at the MSC. The MSC phone switch does not have the software capacity for f
additional phone lines. Requests have been received from the Departments for (
more phone lines. i
Two options exist: 1) expand (upgrade) our existing software for the needed phone lines or; 2) lease lines directly from
the local phone company. Based upon current pricing and estimated demand for lines, the break-even point, if the City i
purchases the software versus leasing lines, is between 12 to 24 months.
It is recommended that the City Council approve this sole source purchase based on the following: j
The pricing is based on California Multiple Award Schedules (CMAS) price schedules. j
WilTel Communications, LLC, formally Nortel Communications System Inc., is the original equipment I
supplier and is presently contracted with the City to perform maintenance.
This option is the most cost effective. i
This upgrade will complement and not create conflicts with other City owned phone equipment. i
A bid specification for the main phone switch at the Public Safety Building will be completed and submitted to Council for
approval in the fourth quarter of 1997.
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Alan N. Vallow
FUNDING: General Fund Capital Budget Pg. E-9
Electric Utility Director
Cost: 510,000
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Vicky McAthie,inance Director
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Prepared by Mel Grandi, Manager, Electric Services I
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ANV/MG/pn
cc; City Attorney
Information Systems Coordinator
H. Dixon Flynn
City Manager
use.=.. cr.nr..cr�cr cur��.oa-• �a� cc July 29. 1997
RESOLUTION NO. 97-104
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
SOLE SOURCE PURCHASE OF TELEPHONE SWITCH SOFTWARE
UPGRADE FOR MUNICIPAL SERVICE CENTER (MSC), AND
APPROPRIATING FUNDS FROM THE GENERAL FUND CAPITAL
BUDGET TO COVER THIS PROJECT
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, the City operates two telephone switches, one of which provides
telephone and data service to the Electric Utility, Finance, Public Works and Police
Departments located at MSC; and
WHEREAS, the MSC telephone switch does not have the software capacity for
additional telephone lines that are currently needed; and
WHEREAS, two options exist (1) expand (upgrade) existing software for the
needed telephone lines, or (2) lease lines directly from the local telephone company;
and
WHEREAS, based on current pricing and estimated demand for telephone lines,
the break-even point, if the City purchases the software versus leasing lines, is between
12 to 24 months; and
WHEREAS, it is staff recommendation that the City Council authorize the sole
source purchase of software based on the following:
• The pricing is based on California Multiple Award Schedules (CMAS)
price schedules; and
• WilTel Communications, LLC, formally Nortel Communications
System Inc., is the original equipment supplier and is presently
contracted with the City to perform maintenance; and
• This option is the most cost effective; and
• This upgrade will complement and not create conflicts with other City
owned telephone equipment.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the sole source purchase of a software upgrade for the MSC telephone switch
from WilTel Communications, LLC of Sacramento, California in the amount of
$8,134.00; and
BE IT FURTHER RESOLVED, that $10,000.00 be appropriated from the General
Fund Capital Budget to cover this project.
Dated: August 6, 1997
I hereby certify that Resolution No. 97-104 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 6, 1997, by the following
vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
City Clerk
97-104