HomeMy WebLinkAboutAgenda Report - August 6, 1997 (96).s.
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COUNCIL COMMUNICATION
AGENDA TITLE: Destruction of Records Retained by the City Clerk's Office
MEETING DATE: August 6, 1997
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving the destruction of
certain records retained by the City Clerk's Office.
BACKGROUND INFORMATION: Following and on-site inspection of the long-term storage area, it is my
recommendation that the following records be destroyed:
Regular and Special Council Meeting packets over two years old
(Copies of these documents are incorporated in the legislative index filing system)
2. Shirtsleeve Session packets over two years old
3. Duplicate audited travel documents over two years old
(Originals are filed with the Finance Department)
An inventory of these files has been prepared and reviewed by the City Attorney and he has approved the
destruction of these records pursuant to State Statute.
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Alice M. Reimche
City Clerk
APPROVED:
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H. IxonFlyAn -- CityManager ,
RESOLUTION NO. 97-103
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE CITY CLERK'S OFFICE
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by
the City Clerk's Office, an inventory of which is attached hereto, marked Exhibit A, and
thereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written
consent to the destruction of the records inventoried on Exhibit A
attached hereto and the destruction of those records is hereby
authorized.
Dated: August 6, 1997
I hereby certify that Resolution No. 97-103 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 6, 1997, by the following
vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS —
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
City Clerk
97-103
OFFICE OF THE CITY CLERK
The City Clerk's Office hereby requests your approval to destroy the
following records:
1. Regular and Special Council Meeting packets over two years old
2. Shirtsleeve Session packets over two years old
3. Duplicate audited travel documents over two years old (originals filed with the Finance Dept.)
APPROVAL TO DESTROY h• ;
Ranov
A. Hay
City Attorney