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AGENDA TITLE: Update on Downtown Multimodal Transportation Station Project and Approval of
Historic Preservation Memorandum of Agreement
MEETING DATE: August 20, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council receive the project status report and adopt the attached
resolution authorizing the City Manager to execute the Historical Preservation
Agreement for the Downtown multimodal transportation station.
BACKGROUND INFORMATION: The Downtown Multimodal Transportation Station Project is
becoming closer to reality. A difficult and time-consuming phase of
the project has been dealing with the State and Federal
governments regarding historical preservation and in clearing the
site for hazardous materials. The hazardous materials issues have been resolved. Minor cleanup work
has been done by the Railroad. The County Environmental Health Department, represented by
Mr. Harlan Knoll, has been very cooperative in this effort.
The historical issues, along with ongoing discussions with the Railroad, have resulted in some minor
changes to the site plan (see Exhibits A, B and C). The project architect, Mr. Richard Thompson of
Thompson and Associates, Architects, will be on hand at the Council meeting to review the site plan and
discuss the historical preservation issues. A description of the architectural issues involved in renovating
the station, prepared by Thompson and Associates, Architects, is attached as Exhibit D and includes an
excerpt from the "Finding of Adverse Effect' document prepared by PAR Environmental Services Inc.
Staff is recommending that Thompson and Associates, Architects be retained by the San Joaquin
Rail Commission to complete the plans for the project. This will ensure continuity in the design and
should greatly speed up the process. A brief schedule, prepared by Rail Commission staff, is attached
(Exhibit E). City staff has been greatly assisted by Rail Commission staff throughout this project. It is
safe to say that without their help and given all the other projects going on in Lodi, this project would not
have been possible. Our thanks to Stacey Mortensen, Harry Montgomery, and the newest member of
the project team, Jacque Schoenecker, whose experience in project review processes has been very
helpful.
The key to obtaining Federal funds programmed for acquiring the site is approval of various documents
regarding historical preservation. One requiring Council action is a memorandum of agreement covering
historical preservation plans and other requirements. Because of the various Federal laws and funding
sources involved, the agreement is actually among the Federal Highway Administration, the State.
Historical Preservation Officer, and the Advisory Council on Historic Preservation. The City of Lodi, the
San Joaquin Rail Commission, and Caltrans are also concurring since they are the agencies that will
actually be preparing the plans and implementing the project. A copy of the agreement is attached as
APPROVED:
H. Dixon Flynn -- City Manager
CUPDATE.DOC 08/13/97
Update on Downtown Multimodal Transportation Station Project and Approval of Historic Preservation
Memorandum of Agreement
August 20, 1997
Page 2
Exhibit F. City staff has concerns that, under the terms of the agreement, the State could take a total of
up to 90 days to review and comment on the plans at three stages (35%, 50% and 100%). However, we
have been assured that the reviews will not take that long. Further, staff is concerned about handing
over project review and approval in this rather subjective arena (historical preservation) to a State
agency. Yet, this is part of the package of using Federal funds for this project.
This project has received great support from elected officials, both locally and in the State legislature.
This support is known at Caltrans and the State Historical Preservation Office and has been instrumental
in expediting processing.
Staff and team members will be making a verbal presentation at the Council meeting and will be
available for questions.
FUNDING: None needed at this time.
Jack Ronsko
Public Works Director
Prepared by Richard C. Prima, Jr., City Engineer
JLR/RCP/lm
Attachments
cc: City Attorney
Transportation Manager
San Joaquin Regional Rail Commission
Senator Patrick Johnston
Assemblyman Larry Bowler
Richard Thompson, Thompson and Associates, Architects
Wilbur Smith Associates
Cupdate.doc 8113197
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EXHIBIT D
Description of Architectural Elements
and General Renovation Approach
for
Lodi Multimodal Station
by
Thompson and Associates, Architects
June1997
I. Project Site
The site master plan calls for relocation of the old S.P. Depot approximately 280
feet south of Pine Street with the open colonnade of the building about 40 feet
from the tracks. Rail passenger parking for 50 cars will be positioned north of
the Depot with bus and dial -a -ride facilities occupying the site along the tracks
south of the Depot. Directly west of the Depot is a small landscaped plaza
facing Sacramento Street and a pedestrian island with 6 bus bays for Lodi local
transit.
Other important architectural elements joining the S.P. Depot on the plaza will
be a small south annex housing local transit (dial -a -ride) facilities, a police bike
patrol office, a clock tower, and a future one story Greyhound/commercial
building north of the Depot (north annex).
if. Floor Plan
The Depot's interior was significantly altered in the early 1950's with most
interior walls, counters, and benches being removed with the exception of the
wall separating the baggage room from the rest of the building. 'New work will
include removal of most of the walls, counters, and suspended ceilings from the
1950 remodeling and construction of two new public restrooms at the south end
of the building in the same general location as the original restrooms.
The original office portion of the building will be resurrected as a dial -a -ride
dispatch and work area with open counter to serve transit patrons. The original
baggage room will be subdivided with a non-structural partition dividing a
baggage room and office. An additional 25 lineal feet of +/- 8 foot high partition
will also be constructed as part of office -work area.
The finish floor elevations within the southern'three quarters of the building is of
wood construction and is about 8" higher than the at grade asphalt floor in the
Baggage Room. The entire south end of the Depot is 4 to 6 inches above the
surrounding grade with direct contact between earth and wood at floor and
walls. As a two fold solution to provide direct handicap access to -the building --
without ramps as well as minimization of future termite damage, the entire
building will be placed on a new concrete slab with integral perimeter
foundation. Note: Retention of the existing wood floor would require
positioning the building at least 12" above the surrounding grade in order to
attain sufficient separation of earth and wood against subterranean termite
infestation. Existing columns would require new 12" high bases to make up the
height difference.
III. Interior Finishes to Detailing
In general, finish materials, case work, and trim will be restored where practical.
For example, on the perimeter walls the existing sheetrock will be removed to
reveal the original wainscot. Where possible the wainscot will be restored.
Later building additions, such as slab doors, hung ceilings, and 4 x 4 the
restroom walls will be removed as part of building renovation. New surfaces in
restroom and office areas will be selected to take on a contemporary
appearance. Doors and windows will be repaired and glazing replaced where
necessary. Window and door hardware will be selected to meet the
requirements of handicap accessibility. The floor finish over the new concrete
slab will be selected from a wide variety of new linoleum patterns. Light fixtures
in the building will be selected based on their efficiency and unobtrusiveness to
the building.
IV. Exterior Materials and Detailing
The exterior of the Depot will be patched and painted with minor replacement of
missing or damaged wood trim and siding. Both freight doors will be retained
with glazing being added at the interior side of the west side door. The roof will
be redone with a high quality asphalt -fiberglass composite shingle. Exterior
light fixtures under the covered arcade will be located at the same locations as
original fixtures and be similar to the original fixtures.
The proposed north and south annexes will match the Depot's scale and roof
pitch but will take their design inspiration from the "Tokay Arch". Both structures
will use gable and wall parapets and wood walls to unify the site.
The clock tower will be articulated as a separate element from the south annex
by a glass. Tower walls will be sheathed in a simplified version of the Depot's
horizontal wood boards. The tower roof will be consistent with the Depot's hip
roof.
Other architectural elements, such as bus shelters and an information kiosk
located at the local bus -pedestrian island directly west of the Depot, will
generally follow the Depot in materials and detailing, using simplified painted
wood detailing and simple pitched roof forms.
ID Task Name Duration Start Finish
1 1.0 Environmental Documents 85d 612197 9/30197
2
.................................................................................................................................................................
1.1 Begin Federal Environmental Documentation
........................................................................................................................................................................................
1.2 30 -day Public Review Period for EA and 4(f)
. ..
1.3 FONSI Issued
1 d
22d
..................................................................
Od
6/2/97
8/22/97
9/30/97
6/2/97
9/22/97
9/30/97
3
4
5
6
............ .................................................................................................................
3.0 Construction
.................................................................................................................................................................................I......
2.0 Acquisition
37d
10129/97
12/18/97
7
24w
........................................................................................................................................................................................
2.1 Receive project approval and allocation for acquisition
Od
10/29/97
10/29/97
8
3/20/98
........................................................................................................................................................................................
2.2 Negotiate purchase price
30d
11/3/97
12/12/97
9
.......................................................................................................
2.3 Acquire site
5d
12/12/97
12/18/97
11
............ .................................................................................................................
3.0 Construction
.......................
306d
.......... ... I .......
1012197
...............
1213/98
12
........................................................................................................................................................................................
3.1 Final Design
24w
10/2/97
3/18/98
13
......................................................................................................................................
3.2 Advertise for construction bids
5w
3/20/98
4/23/98
..............................................................................................................................................................................
14 3.3 Award construction contract Od 5/7/98 5/7/98
15 3.4 Construction activities 30w 5/8/98 12/3/98
I
EXHIBIT F
MEMORANDUM OF AGREEMENT
AMONG
THE FEDERAL HIGHWAY ADMINSTRATION,
THE CALIFORNIA STATE HISTORIC PRESERVATION OFFICER,
AND THE ADVISORY COUNCIL ON HISTORIC PRESERVATION
REGARDING THE LODI MULTIMODAL STATION PROJECT,
CITY OF LODI, SAN JOAQUIN COUNTY,
CALIFORNIA
WHEREAS, the Federal Highway Administration, (FHWA) has determined that
the Lodi Multimodal Station Project will have an effect upon the Lodi Southern Pacific
Passenger Depot and Tokay (Lodi) Arch, City of Lodi, San Joaquin County,
California, properties that are eligible for inclusion on the National Register of Historic
Places (NRNP), and has consulted with the California State Historic Preservation
Officer (SHPO), and the Advisory Council on Historic Preservation (Council), in
accordance with Section 106 of the National Historic Preservation Act, 16 U.S.C. 470f
(the Act), and its implementing regulations (36 CFR 800); and
WHEREAS, the City of Lodi, San Joaquin Regional Rail Commission, and
California Department of Transportation have participated in consultation and have
been invited to concur in this Memorandum of Agreement; and
WHEREAS, the map attached as Appendix A indicates which properties are
considered to be eligible for the NRNP; and
WHEREAS, the undertaking will involve relocation and rehabilitation of the
existing depot building, the adaptive reuse of the depot building, and construction of a
clock tower and annexes that will affect setting of Tokay Arch; and
Now, THEREFORE, the FHWA, Council and the - SHPO agree that if the
Council accepts this Memorandum of Agreement in accordance with 36 CFR Section
800.6 9 (a) (1) (i), the undertaking shall be carried out in accordance with the following
stipulations in order to take into account the effects of the undertaking on historic
properties.
STIPULATIONS
The FHWA shall ensure that the following stipulations are carried out:
A. HISTORIC AMERICAN BUILDING SURVEY (HABS) RECORDATION
1. Prior to any demolition, rehabilitation, relocation, or any other action that
may affect any historic property of the Lodi Multimodal Station Project, City of Lodi,
San Joaquin County, California, the FHWA shall contact the National Park Service
1
(NPS), Western Region, Historic American Buildings Survey/Historic American
Engineering Record (HABS/HAER), to determine what level and kind of recordation is
required for the property. Recordation will focus on the depot building and the setting
of the block towards and from the Tokay Arch. Unless otherwise agreed to by the
NPS, all documentation shall be completed and accepted by HABS prior to any
demolition, relocation, or construction. The FHWA shall ensure that copies of this
documentation are made available to the SHPO and appropriate local archives
designated by the SHPO.
B. REHABILITATION AND ADAPTIVE REUSE OF DEPOT
1. The Lodi Southern Pacific Railroad Depot will be adaptively reused by the
FHWA as a Multimodal Station for northern San Joaquin County. The City of Lodi
will work with the Lodi Historical Society to design a permanent display with
photographs, documents, and narrative description about the Southern Pacific Railroad
Depot, focusing on its contribution to the development of rail -related transportation and
its relationship to the Tokay Arch and to City of Lodi history.
2. The FHWA shall ensure that the interpretative display will be located within
the lobby of the depot and that the area will be accessible to the public during normal
operating hours.
3. The FHWA shall ensure that the exterior of the depot is rehabilitated and
adaptively reused in accordance with the Secretary of the Interior's Standards for
Rehabilitation and Guidelines for Rehabilitating Historic Buildings (U.S. Department
of the Interior, National Park Service, 1992 [Standards] The City of Lodi will ensure
that finish materials, case work, and trim on the interior will be restored where
feasible. To ensure adherence to the Standards, the FHWA minimally shall provide the
SHPO an opportunity to review the 35%, 50%, and 100% plans for rehabilitation of
the depot in accordance with Stipulation C of this agreement. Any disputes in regard to
this matter will be addressed in accordance with Stipulation E of this agreement.
C. REVIEW OF REHABILITATION AND RELOCATION PLANS
1. The FHWA shall ensure that project designs for all rehabilitation and the
exterior of the new construction (e.g., clock tower, shelter) adjacent to the historical
structures are compatible with the historic and architectural qualities of the Lodi
Southern Pacific Passenger Railroad Depot, and are responsive to recommended
approaches to rehabilitation and new construction set forth in the Standards, and that
the design and specifications for the undertakings are developed in consultation with the
SHPO and submitted to the SHPO for concurrence.
2. The FHWA shall provide the SHPO with all plans for exterior and interior
rehabilitation of the depot at the 35% design stages. The SHPO shall have thirty (30)
calendar days from the receipt of plans in which to review and comment on whether the
2
submittal is responsive to the recommended approaches contained in the Standards.
Failure of the SHPO to respond within thirty (30) calendar days shall not prevent the
FHWA from approving the plan.
3. The FHWA shall provide the SHPO with all plans for exterior and interior
rehabilitation of the depot at the 50% design stages. The SHPO shall have thirty (30)
calendar days from the receipt of plans in which to review and comment on whether the
submittal is responsive to the recommended approaches contained in the Standards.
Failure of the SHPO to respond within thirty (30) calendar days shall not prevent the
FHWA from approving the plan.
4. The FHWA shall provide the SHPO with exterior and interior rehabilitation
and new construction plans at the 100% design stage and explain any modifications to
the design or materials that could alter elements previously reviewed by the SHPO.
The SHPO shall have thirty (30) calendar days from receipt of the plans in which to
review and comment on the plans. Failure of the SHPO to respond within thirty (30)
calendar days shall not prevent the FHWA from proceeding with the undertaking. Any
disputes in regard to this matter will be addressed in accordance with Stipulation E of
this agreement. The FHWA shall take the comments into account, and report its
decision to the SHPO and Council.
5. If the SHPO determines that the rehabilitation or new construction plans are
not responsive to the recommended approaches contained in the Standards, and so
informs the FHWA within thirty (30) calendar days of receipt of the plans, the FHWA
shall consult further with the SHPO to resolve the objection. If the FHWA determines
that the objection cannot be resolved, the FHWA shall request comments of the Council
in accordance with Stipulation E of this agreement.
6. The FHWA shall ensure that the relocation plans are developed in
consultation with the SHPO and submitted to the SHPO for thirty (30) day concurrence.
Any disputes in regard to this matter shall be addressed in accordance with Stipulation
E of this agreement.
7. The FHWA shall ensure that all plans for rehabilitation, relocation, and new
construction are provided to City of Lodi and Caltrans for a thirty (30) day comment
period. This comment period will start ten (10) calendar days prior to the start of the
SHPO's comment period. The FHWA shall take the comments of the San Joaquin
Regional Rail Commission, City of Lodi, and Caltrans into account in reaching final
decisions about all undertakings. Any disputes with the City of Lodi and Caltrans shall
be addressed in consultation with the SHPO and Council to address the concern.
3
D. DISCOVERY OF HISTORIC PROPERTIES
1. If historic properties are discovered during demolition, excavation,
rehabilitation, -relocation or construction on the Lodi Multimodal Project site, the
FHWA shall contact d professional archaeologist who meets the Secretary of Interior
Standards and this person shall then devise a plan to mitigate the effects on the
discovered property. The SHPO and Council will have forty-eight (48) hours to offer
interim comments on the plan and will have thirty (30) days to offer final comments.
Mitigation options may range from protection of the historic property to destruction of
the property, but only after completion of appropriate data recovery or other treatment.
E. DISPUTE RESOLUTION
1. Should the SHPO, San Joaquin Regional Rail Commission, City of Lodi, or
Caltrans object within thirty (30) days to any plans, specifications, or actions proposed
pursuant to this agreement, the FHWA shall consult with the objecting party to resolve
the objection. If the FHWA determines that the objection cannot be resolved, the
FHWA shall notify the Council and consult further with the SHPO and the objecting
party to remove the objection. If the FHWA determines that the objection cannot be
resolved, the FHWA shall request that further comments of the Council pursuant to 36
CFR Section 800.6 (b). Any Council comment provided in response to such a request
will be taken into account by the FHWA in accordance with 36 CFR 800.6 (c) (2) with
reference only to the subject of the dispute; the FHWA's responsibility to carry out all
actions under this agreement that are not the subject of the dispute will remain
unchanged.
Execution of this Memorandum of Agreement by the FHWA and the California
SHPO, its subsequent acceptance by the Council, and implementation of its terms
evidences that the FHWA has offered the Council an opportunity to comment on the
undertaking and its effects on historic properties, and that FHWA has taken into
account the effects of the undertaking on historic properties.
11
FEDERAL HIGHWAY ADMINISTRATION
By:
Date
Division Administrator
CALIFORNIA STATE HISTORIC PRESERVATION OFFICER
By: Cherilyn Widell
Date
State Historic Preservation Officer
THE ADVISORY COUNCIL ON HISTORIC PRESERVATION
Name
Date
Title
CONCURRED By
CITY OF LODI
Name
Date
City Manager
SAN JOAQUIN REGIONAL RAIL COMMISSION
Name
Date
Title
CALIFORNIA DEPARTMENT OF TRANSPORTATION
Name
Date
Title
5
RESOLUTION NO. 97-130
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE - CITY - MANAGER TO EXECUTE THE HISTORICAL
PRESERVATION AGREEMENT FOR THE DOWNTOWN
MULTIMODAL TRANSPORTATION STATION
BE IT RESOLVED, that the Lodi City Council hereby authorizes the City
Manager to execute the Historical Preservation Agreement for the Downtown
Multimodal Transportation Station.
Dated: August 20, 1997
I hereby certify that Resolution No. 97-130 was passed and adopted by the Lodi
City Council in a regular meeting held August 20, 1997 by the following vote:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members —
ALICE M. REIMCHE
City Clerk
97-130
CITY COUNCIL
PHILLIP A. PENNING, Mayor
JACK A. SIECLOCK
Mayor Pro Tempore
KEITH LAND
STEPHEN J. MANN
DAVID P. WARNER
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
August 14, 1997
H. DIXON FLYNN
City Manager
ALICE M. REIMCHE
City Clerk
RANDALL A. HAYS
City Attorney
SUBJECT: Update on Downtown Multimodal Transportation Station Project and
Approval of Historic Preservation Memorandum of Agreement
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, August 20, 1997. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the regular calendar for Council discussion. You are welcome to attend.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for
the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Alice Reimche, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Richard Prima, City Engineer,
at (209) 333-6706.
ack . Ronsko
ublic orks Director
JLR/Im
Enclosure
cc: City Clerk
NCUPDATE.DOC
•u: �xipYTA3.
SAN JOAQUIN REGIONAL f - COMMISSION
P O BOX 1810
STOCKTON CA 95201-1810
ASSEMBLYMAN LARRY BOWLER
P0BOX 15186
SACRAMENTO CA 95851
MR RICHARD THOMPSON
THOMPSON & ASSOCIATES
2376 BRYANT STREET
SAN FRANCISCO CA 94110
WILBUR SMITH
ASSOCIATES
SUITE 540
221 MAIN ST
SAN FRANCISCO CA 94105
SENATOR PATRICK JOHNSTON
STATE CAPITOL
ROOM 2068
SACRAMENTO CA 95814
RESOLUTION NO. 97-124
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE THE HISTORICAL
PRESERVATION AGREEMENT FOR THE DOWNTOWN
MULTIMODAL TRANSPORTATION STATION
------------------------------------------------------------------
------------------------------------------------------------------
BE IT RESOLVED, that the Lodi City Council hereby authorizes the City
Manager to execute the Historical Preservation Agreement for the Downtown
Multimodal Transportation Station.
Dated: August 20, 1997
------------------------------------------------------------------
------------------------------------------------------------------
I hereby certify that Resolution No. 97-124 was passed and adopted by the Lodi
City Council in a regular meeting held August 20, 1997 by the following vote:
AYES: Council Members — Land, Mann, Sieglock, Warner and Pennino
(Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members — None
dj"'A.R�
ALICE M. REIMCHE
City Clerk
97-124