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HomeMy WebLinkAboutAgenda Report - November 5, 1997 PH (12)CITY OF LODI COUNCIL COMMUNICATION9<�Foaa AGENDA TITLE: Citizen's Option for Public Safety Program (COPS) Legislation DATE: November 5, 1997 PREPARED BY: LARRY D. HANSEN, CHIEF OF POLICE RECOMMENDED ACTION: It is recommended that the City Council Authorize the Chief of Police to expend $126,040 in State funds. BACKGROUND INFORMATION: The Lodi Police Department has recently been awarded a State of California COPS (Citizens Option For Public Safety) Program grant in the amount of $126,040.. AB 3229 dictates that the City council shall appropriate existing and anticipated moneys exclusively to fund "front line" municipal police services in accordance with written requests submitted by the Chief of Police. It should be noted the Legislation provides for front line law enforcement services including anti -gang and community oriented policing programs. This Legislation requires the Chief of Police to present his budget to the City Council in a public forum. It is my recommendation that the council not use State COPS Funds to fund additional personnel. Although there are indicators that this funding will continue, I would advise caution at this time. At the Public Hearing, I will discuss the following proposed budget: 1) Two Ford Crown Victoria Police Vehicles, including new Motorola Spectra 2 -way radios, emergency equipment, AR -15 rifle, mobile data computer and installation costs. (Refer to the memo from Corporal William Barry, LPD Fleet Coordinator.) 2) Funding for community youth program that targets at -risk youth. (Refer to memo from Captain Adams.) 3) Purchase and replace as many Motorola spectra 2 -way radios as funding will allow. (Refer to memo from Corporal William Barry.) FUNDING: State COPS Grant funds only; no matching funding is required. arty D. Ha en Chief of Police cc: City Attorney APPROVED: H. Wz n Flynn — City Manager , $ 85,894 10,000 $0.146 Total $ 126,040 M E M O R A N D U M- L o D I P O L I C E DATE: October 26, 1997 TO: Chief Larry Hansen FROM: Cpl. William Barry, Fleet Coordinator Re: Patrol Vehicle Deployment The Lodi Police Department currently has a total of 20 Ford Crown Victorias assigned to patrol operations. The vehicles are assigned as indicated in the attached chart. These vehicles serve a total of 48 personnel on a regular basis, including: four lieutenants/watch commanders; six sergeants/field supervisors; four patrol canine officers; thirty-two patrol officers; one schools/narcotics canine officer; and one park patrol officer. The vehicles are also used regularly by reserve officers, motorcycle officers in poor weather, and detectives transporting prisoners to French Camp facilities. When their cars are out of service, officers use the assigned cars of officers who are not on duty. About four years ago, an assigned car program was initiated in the patrol bureau, under which three to four officers were scheduled to the same car on a continuous basis. The idea was to create an "pride of ownership" mindset in the officers, something that is hard to develop when vehicles are assigned randomly each day. The program was immediately successful. The care and maintenance of the vehicles improved significantly, resulting in less down-time and a more efficient use of the fleet. Officers became suprisingly possessive of their cars. In some cases, they made small improvements and repairs on their own, such as using touch-up paint on door nicks. The appearance of the vehicles was enhanced, as was the morale of the officers. The only problem with this method of assignment was that there was not enough cars to avoid scheduling conflicts. Vehicles were scheduled on back-to-back shifts, and an officer working overtime on a late call would force the following officer to use someone else's car, which would then displace another officer, and so on. Wednesdays, when both squads are scheduled on -duty, would see many assignment conflicts. Officers regularly passed on the frustration of not being able to use their assigned car consistently. As more vehicles have been added, the ratio of officers to cars has been reduced to where most are assigned two to a car. In this deployment, most officers share their vehicle with an officer on a different shift and an opposite day off sequence, which eliminates schedule conflicts. However, since we are using fourteen cars to serve thirty- two officers, their are twelve officers who are still working three to a car. It is proposed that we obtain two additional Crown Victorias, bringing the fleet total to twenty-two, and allowing sixteen cars to be shared by the thirty-two patrol officers. The resulting two to one ratio will virtuaUy end any schedule conflicts, which should increase morale and efficiency further. The -department also gains other benefits, such as the ability to deploy greater numbers of officers in emergencies and special operations. Respectfully submitted, Corporal William Barry Sheetl 05-005 4D 1996 FORD CRWN VIC-PATROL 05-006 4D 1997 FORD CRWN VIC-PATROL 05-007 14D 1997 FORD CRWN VIC-PATROL 05-009 14D 1995 FORD CRWN VIC-PATROL 05-015 4D 1997 FORD CRWN VIC-PATROL 05-025 4D 1997 FORD CRWN VIC-PATROL 05-031 4D 11994 FORD CRWN VIC-PATROL 05-032 4D 1994 FORD CRWN VIC=PATROL 05-033 4D 119941 FORD CRWN VIC-PATROL 05-034 4D 1995 FORD CRWN VIC-PATROL 05-035 4D 1995 FORD CRWN VIC-PATROL 05-036 4D 1995 FORD CRWN VIC-PATROL 05-037 14D 1996 FORD CRWN VIC-PATROL 05-038 4D 1996 FORD CRWN VIC-PATROL 05-008 4D 1993 FORD CRWN VIC-PATROL- CANINE 05-030 4D 1994 FORD CRWN VIC-PATROL- CANINE 05-069 4D 1992 FORD CRWN VIC-PATROL- CANINE 05-014 4D 1996 FORD CRWN VIC-PATROL- DAY/SWING SUPV. 05-012 4D 1994 FOR CRWN VIC-PATROL- GRAVE SUPV/PARKS 05-018 4D 1997 FORD CRWN VIC-PATROL- WATCH CMDR Page 1 LODI POLICE DEPARTMENT MEMORA UM To: Capt. Jerry Adams From: -Cpl. William Barry CC: Chief Larry Hansen Dennis Callahan Date: 100897 Subject: Cost of Purchasing and Equiping Two Added Patrol Vehicles 1997 Ford Crown Victoria Police Package 24,494. (Price includes 7.7511 Sales Tax, $25. Delivery Fee and $500 discount for payment within 20 days.) Motorola Spectra 2 -way Radio 110 Watt(inc. tax) 2,478. Emergency and police equipment including strobe lamps, siren/PA, console, prisoner cage/seat, push bumper, traffic preemptors, etc. inc tax. 4,050. AR -15 Rifle with mount inc. tax. 1,000. Installation of radios and police equipment 925. Mobile data computer, inc. tax, install, and software 10,000. + Total 42,947. LODI POLICE DEPARTMENT Memorandum To: Chief Hansen From: Captain Adams Date: October 24, 1997 Subject: Request For Proposals / Community Projects Per our discussions concerning the COPS (Citizens Option For Public Safety) program grant in the amount of $126,040. I am outlining the funding for community youth program(s) that target at -risk youth. This year we plan to send requests for proposals to selected community organizations already working with youth. The organizations (such as: Parks & Recreation and Boys & Girls Club) would be asked to submit a proposal outlining their intended use for COPS funding, not to exceed $10,000. At your direction, a panel will review the proposals and make recommendations concerning funding. A decision on ultimate funding will be made at a later date. We believe that this system will give greater community input and accountability. Respectfully Submitted, 11� C$ tai erryJ. Adams Commander, Operations Division MEMORANDUM -L.ODI P 0 L I C E DATE: October 27, 1997 TO: Chief Larry Hansen FROM: Corporal William Barry, Fleet Coordinator RE: Radio Upgrades to Patrol and Undercover Vehicles CC: Captain Jerry Adams Over the last few years, I have noticed an increasing fragmentation of our mobile two- way radio equipment. Currently, we have approximately eight different radio types scattered throughout the fleet. The main reason that this has happened is that as the fleet has grown over the years, equipment has been purchased in small lots at different times. Since radio equipment keeps evolving, what was available yesterday has been replaced by a new model today. This has created two problems. One is that as officers move from car to car, the controls vary on the radio equipment. In an emergency (such as a pursuit,) the officer can end up fumbling when trying to change channels or increase volume. It has been our philosophy for many years to keep equipment as uniform as possible to avoid this problem. The other problem concerns efficiency. Because some of our radio equipment is over fifteen years old, we cannot take advantage of much of the technology that has become available. For example, half of our undercover cars have radios that cannot be equipped with the Secure -net scrambling system we use for surveillances. Also, many of our radios cannot be programmed to scan other channels. We are also in a poor position to deal with several upcoming changes in our radio system. We will soon be adding a second channel, and most of our older radios would require expensive "recrystalling" to accommodate the change. In addition, the federal government is on the verge requiring frequency splitting by public safety radio users, in order to increase available channels. While our old radios would still function, we would lose much of our private line capability and be subjected to large scale "bleedover" from other agencies. During the process of bringing new cars into service over the last three years, I have been switching radios around in an attempt to get them grouped by vehicle type. I have been partially successful in achieving this goal, which is to have all of our patrol vehicles equipped with Spectra A5 radios, and all of our undercover cars equipped with Secure- net radios. To complete this process, we would need to purchase five additional A5's, and thirteen additional Secure -nets. There would also be the cost of removing old radios and installing the new. Some of the older style radios have already been moved to support vehicles, such as Partner's and CSO's, where the uniformity and clarity of channel issues are not critical. I would continue this process until all of them are radio equipped (we currently have five vehicles that have no radio at all.) Cost Summary: Purchase of 5 Motorola Spectra A5 mobile radios w/tax: 12,299.66 Purchase of 13 Motorola MCS 2000 Secure -Net mobile radios w/tax: 38758.75 Removal of old radios from 20 cars*: Installation of new radios to 24 cars*: 1,000.00 4,320.00 Total: 56,378.41 *These costs include moving some existing radio equipment from car to car. Respectfully submitted, Corporal William Barry SC96W l 00'OV£'ZS Iop1 ujopAS JJd U01PIASU1 suolldo ou ul pesoq Ilei 13ulddit4S 9CIRCZS %W'L 0 XDl 0011.610 1S 00*0$ 00'0$ 00,0$ 00'OS 00'0$ o0'0s 00.0$ mos oo•os 00.0S mos wos 00.0$ 4003 09CS Ilu{sul 'sunµ o enogD buIsn sellgo Vq Auv 00'0$ 40D3 061 S s! 1101SUI 811gOW PJDPU04 00'0$ 4un jad so pepil eio suoll O 3ION 0010$ 00'0$ BuidaitIs uodn sAba o£ A :suual wow s oa 06 J01 Poo9 ePno _ mos 00' 68M V AJGAfjGQ 0010$ 0010$ 00'0$ eoopolul ueJlS)R ellgoVi 00'S6Z$ 6919Na0 00'OS u01100 Vd t U8JIS 00'665$ 1919NOO 00'0$ Join S MANY 00' l6 S VOL 19341 Mos ouuewv 8R 00.99x$ veimad 0010$ OIW JOSIA V llwsuoJ110OJ 00'b££S VVI 16 00'0S suol O 00'9GO'L$ 00'ZKS OPPOW u0IIdAJ3u3 dna 16L1O £t 00'OKU 00'061S OJDM40S U014DJe o IouoµUenuoO 9£H 00'9£$'9!$ 00'961"I9 elgD D0d7l-F�PM011AHn MLZ9 —Cl £I 00'090' 11$ 001098$ oIPDd ellgoW PeauD4u3 000ZSOW XH10W r£t aolJd P8Pu94xj jiun jad Iso UoilldposeG jagwnN IGPON Ddb Alt9 S19JUDa A0r Aq peiDdaid AJJog plg ,ullV / elono ollgoW 000ZSOIN C1d 1Po1 L611ZOI sleluoo tion Aq pe,odaid wo81119 W4b / e4on8 eilgoW o4cadS Od IPQI Lb ala If If. � • • • ,1 I t 11 _- 1 f f �- I1 • _� 11 • _- 11 • 11 I 11 1 _- 1 •1 1 _- Leo I f11 •1/ 11f _� •11 _- f1 fI f INE 11 / atoll,rf 1 _- f _- If 11 •1U005-4—OM 11 M-1 �© sleluoo tion Aq pe,odaid wo81119 W4b / e4on8 eilgoW o4cadS Od IPQI Lb ala RESOLUTION NO. 97-187 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING LODI POLICE DEPARTMENT'S REQUEST FOR USE OF STATE OF CALIFORNIA CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM FUNDS FOR 1997/98 BE IT RESOLVED, that the Lodi City Council hereby approves the use of State of California Citizens' Option for Public Safety (COPS) Program Funds for 1997/98 by the Lodi Police Department in the amount of $126,040.00; and FURTHER RESOLVED, expenditure of said funds are as follows: 1) Two Crown Victoria Police vehicles, including new Motorola Spectra 2- way radios, emergency equipment, AR -15 rifle, mobile Data computer and installation costs. $85,894 2) Funding for community youth program that targets at -risk youth. $10,000 3) Purchase and replace as many Motorola spectra 2 -way radios as funding will allow. $30,146 Dated: November 5, 1997 I hereby certify that Resolution No. 97-187 was passed and adopted by the Lodi City Council in a regular meeting held November 5, 1997 by the following vote: AYES: COUNCIL MEMBERS — Land, Mann, Sieglock, Warner and Pennino (Mayor) NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - None j� /k. *4XZ4� ALICE M. REIMCHE City Clerk 97-187 CITY OF LODI Carnegie Forum 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING Date: November 5, 1997 Time: 7:00 p.m. For information regarding this notice please contact: Alice M. Reimche City Clerk Telephone: (209) 333-6702 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Wednesday, November 5, 1997, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a Public Hearing to consider the following matter- a) atter a) Lodi Police Department's request for use of State of California Citizens' Option for Public Safety (COPS) Program funds for 1997/98 All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Cletk at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City Clerk, P.O. Box 3006, at or prior to the Public Hearing. By Order of the Lodi City Council: Alice M. Reimche City Clerk Dated: October 15, 1997 roved as to form: Randall A. Hays City Attorney JACITYURKTORMSINOTGEN2.00C 10114!97