HomeMy WebLinkAboutAgenda Report - June 3, 1998 (69)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Approve Purchase and Standardization of Network Servers
MEETING DATE: June 3, 1998
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council approve the purchase of a network server
($16,000.00) for the Municipal Service Center Public Works Building,
standardize on Hewlett-Packard (HP) as the manufacturer for the City's
network servers and allow purchase of network servers without formal
bidding for amounts under $25,000.
BACKGROUND INFORMATION: The current budget has funds for the replacement of the network
server at the Municipal Service Center Public Works Building. This
"server" is a 5 -year-old 486 based HP personal computer that is not
suited for the demand now being placed upon it. The proposed
replacement is a bona -fide server model with the appropriate amount of memory, disc storage, security
and redundancy.
Staff is recommending that the City standardize on HP servers for ease of administration and
maintenance. HP is one of the leading manufacturers in the business and provides a high level of
support. All other servers presently in use in the City are HP models which were competitively
purchased either through the State California Multiple Award Schedule (CMAS) program or from other
resellers. CMAS authorizes purchasing equipment without going to competitive bidding. However,
CMAS has not proven to be the lowest price. Staff will solicit three or more informal quotes prior to
purchasing network servers. The Information Systems Manager will coordinate all network server
specifications and purchases.
FUNDING: Street/Water/Wastewater Funds
Estimated Cost: $16,000
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Funding Available: Stan Helmle
Vic McAthie Y Information Systems Manager
Prepared by Stan Helmle, Information Systems Manager
sbh/cmw
cc: Public Works Director
Finance Director
Purchasing Officer
Street Superintendent
APPROVED:
H. Dixon Flynn — City Manager
CC networkservendoc 05!28198
RESOLUTION NO. 98-72
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF A NETWORK SERVER FOR THE
MUNICIPAL SERVICE CENTER PUBLIC WORKS BUILDING,
AND AUTHORIZES STANDARDIZATION OF HEWLETT-
PACKARD AS THE MANUFACTURER FOR THE CITY'S
NETWORK SERVERS AND FURTHER AUTHORIZES
PURCHASES FOR NETWORK SERVERS WITHOUT FORMAL
BIDDING FOR AMOUNTS UNDER $25,000.00
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, the current budget has funds for the replacement of the network
server at the Municipal Service Center Public Works Building; and
WHEREAS, the current server is a 5 -year -ofd 486 based HP personal computer
that is not suited for the demand being placed on it; and
WHEREAS, staff recommends standardizing on Hewlett-Packard servers for
ease of administration and maintenance; and
WHEREAS, HP is one of the leading manufacturers in the business and provides
a high level of support, and all other servers presently in use in the City are HP models
which were competitively purchased either through the State of California Multiple Award
Schedule (CMAS) program, or from other resellers; and
WHEREAS, it is also staff's recommendation that the City purchase the HP
Network Server in the amount of $16,000.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the purchase of the HP Network Server in the amount of
$16,000.00; and
BE IT FURTHER RESOLVED, that the City Council does hereby approve the
standardization of Hewlett-Packard as the manufacturer for the City's network servers
and approves purchases of network servers without formal bidding for amounts under
$25,000.00.
Dated: June 3, 1998
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I hereby certify that the foregoing is a true and correct copy of Resolution No.
98-72, which was duly and regularly passed and adopted by the City Council of the City
of Lodi in a regular meeting held June 3, 1998 by the following vote:
AYES: Council Members - Johnson, Land, Mann, Pennino and
Sieglock (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
ALICE M. REI HE
City Clerk
98-72