HomeMy WebLinkAboutAgenda Report - July 2, 1997 (50)i
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Tree Trimming (Power Line Clearing) $375,315 Annual Cost
MEETING DATE: July 2, 1997
SUBMITTED BY: Electric Utility Director
I RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for Tree
Trimming (power line clearing) to the low bidder, Asplundh Tree Expert Co. of
i Rocklin. CA at an annual cost of $375,315, (evaluated cost of $132.245 per hour).
BACKGROUND: The Electric Utility Department has utilized a tree trimming contractor for its line
clearing requirements since November 1988. The current contract was awarded by
the City Council on June 2, 1993 for a one-year period with an option to extend
yearly thereafter, at the City's sole discretion for a maximum of three additional
years. The extension option will be exhausted at the end of the current fiscal year. To maintain continuity of the line
clearing program, a new contract needs to be in place at the beginning of the 1997-98 fiscal year. This contract, like the
current one, has provisions for yearly extensions up to a maximum of three years.
This contract will provide the City with two three-person (backyard) crews for twelve months and one two -person (street)
crew for twelve months, including vehicles, equipment and other expenses for the three crews. This level of activity
represents an effort to maintain the 130+ circuit miles of overhead lines clear of growth in accordance with the new
Eighteen Inch Rule mandated by the California Public Utilities Commission. Under this provision, the Electric Utility
Department will seek council approval to extend the second climbing crew for the 1998-99 fiscal year.
The specifications for this contract were approved on June 4, 1997 with bid opening on June 16, 1997. The three bids
received are shown below. For evaluation purposes, 90% of the "backyard" crew hourly rate was added to 35% of the
"street" crew hourly rate as specified in the bidding documents.
First Second
i Bidder Backyard Crew Backyard Crew Street Crew Evaluated Cost
Asplundh Tree Expert 62.81 62.81 54.82 132.245 per hour
Rocklin, CA
Arbor Tree Surgery 65.12 65.12 47.27 133.761 per hour
Paso Robles, CA
Davey Tree Surgery Co. 71.52 71.52 62.26 150.527 per hour
Livermore, CA
iproved
uixon t-lynn
City Manager
HAUSER1.A0MINICTYCNCL\1997\070297cc1.wpd June 25, 1997
Tree Trimming Contract Award
July 2, 1997 Council Meeting
Page 2
FUNDING: The estimated cost of this contract is 5375,315. The budgeted amount of $379,300 is included in the
Department's 1997-98 fiscal year budget. Funding for extensions of the contract will be budgeted on a year-to-year basis.
Alan N. Vallow
Electric Utility Director
Funding Approval:
Vicky McAthieT
Finance Director
Prepared by Carl Lindstrom, Electric Utility Superintendent
ANVJCUIst
cc: City Attorney
H:IUSER�ADMINICTYCNCL11997%070297cc1.wpd June 25, 1997
RESOLUTION NO. 97-91
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR TREE TRIMMING
(POWER LINE CLEARING)
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WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council sealed bids were received and publicly opened on June 18, 1997 at
11:00 a.m. for Tree Trimming (Power Line Clearing), described in the specifications therefore
approved by the City Council on June 4, 1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder/Location First
Backyard
Crew
Asplundh Tree Expert, Rocklin, CA 62.81
Arbor Tree Surgery, Paso Robles, CA 65.12
Davey Tree Surgery Co., Livermore, CA 71.52
Second
Street
Evaluated
Backyard
Crew
Cost
Crew
62.81
54.82
$132.245 per hour
65.12
47.27
$133.761 per hour
71.52
62.26
$150.527 per hour
WHEREAS, the City Manager recommends award of contract for Tree Trimming
(Power Line Clearing), be made to the low bidder, Asplundh Tree Expert Co., of Rocklin,
California; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for the Tree Trimming (Power Line Clearing) be and the same is hereby
awarded to the low bidder, Asplundh Tree Expert Co., of Rocklin, California in the annual
amount of $375,315.00.
Dated: July 2, 1997
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I hereby certify that Resolution No. 97-91 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 2, 1997, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
Acting City Clerk
97-91