HomeMy WebLinkAboutAgenda Report - July 16, 1997 (38)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Special Purchase of Polemount Transformers ($7,773.09)
MEETING DATE: July 16, 1997
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
special purchase of 18 conventional polemount transformers from
Wesco Distribution, San Francisco, in the amount of $7,773.09.
BACKGROUND INFORMATION: In September, 1996, the City Council awarded the bid for 18
circuit -protected polemount transformers to Wesco Distribution for
$14,669.09. Upon delivery of the transformers in December, it was
determined that Wesco's manufacturer had produced and shipped conventional polemount units
instead of circuit -protected transformers as ordered, and the shipment was rejected.
Replacements were ordered through Cooper Power Systems (Council advised on April 2, 1997), and
negotiations began with Wesco over disposition of the 18 rejected transformers. On July 1, 1997,
Wesco agreed to Lodi's offer of $7,773.09 for the 18 units. (Sizes, quantities, and reference prices are
shown on attached Exhibit A). Lodi's offer to Wesco was made contingent upon City Council approval,
adoption of resolution, and issuance of a signed purchase order. It is recommended, therefore, that the
City Council authorize this purchase under Lodi City Code section 3.20.070, which allows for
dispensation of bidding when the City Council determines that the purchase or method of purchase
serves the best interest of the City.
These transformers meet all City of Lodi specifications for conventional polemount transformers, and
will be used to serve new loads as required.
FUNDING: Electric Utility Department Operating Fund J. l�� t Ck:)SJ --
Alan Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
cc: Director, Engineering and Operations
APPROVED:
H. Dixon Flynn -- City Manager
POMC SP7.00c uiloi/s%
EXHIBIT A
SPECIAL PURCHASE
CONVENTIONAL POLEMOUNT TRANSFORMERS
JULY 16, 1997
SIZES QUANTITIES, REFERENCE_ PRICES
SIZE I QUANTITY( I OFFER PRICE TREFERENCE PRICE ORIGINAL CP PRICE
15KVA 2
$343.00 ea
r $495.00 ea
$559.00 ea
25KVA 4
$387.00 ea
r $545.00 ea
$640.00 ea
37.5KVA 12
$415.00 ea
$654.00 ea 4
$828.00 ea
TOTALS 18
$7,773.09
$11,871.90
$14,669.09
Notes; 1. Circuit -protected transformers (bid August, 1996)
2. Cooper Power Systems' price, August, 1996 (Res. 96-127)
3. Cooper Power Systems' price, February, 1997 (Res. 97-25)
4. Wesco's price, August, 1995 (Res. 95-100)
5. Total prices include sales tax.
RESOLUTION NO. 97-98
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE SPECIAL PURCHASE OF
POLEMOUNT TRANSFORMERS
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do so;
and
WHEREAS, in September, 1996, the City Council awarded the bid for 18 circuit -protected
polemount transformers to Wesco Distribution for $14,669.09; and
WHEREAS, upon delivery of the transformers in December, it was determined that
Wesco's manufacturer had produced and shipped conventional polemount units instead of circuit -
protected transformers as ordered, and the shipment was rejected: and
WHEREAS, replacements were ordered through Cooper Power Systems and
negotiations began with Wesco over the disposition of the 18 rejected transformers. On July 1,
1997, Wesco agreed to Lodi s offer of $7,773.09 for the 18 units, (Lodi s offer to Wesco was
contingent upon City Council approval, adoption of resolution, and issuance of a signed purchase
order); and
WHEREAS, it is staff recommendation that the City Council authorize the purchase under
Lodi City Code 53.20.070, since the transformers meet all City of Lodi specifications for
conventional polemount transformers, and will be used to serve new loads as required.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the
special purchase of 18 conventional polemount transformers from Wesco Distribution of San
Francisco, CA in the amount of $7,773.09; and
Dated: July 16, 1997
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I hereby certify that Resolution No. 97-98 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held July 16, 1997, by the following vote:
AYES:
COUNCIL MEMBERS -
NOES:
COUNCIL MEMBERS -
ABSENT:
COUNCIL MEMBERS -
ABSTAIN:
COUNCIL MEMBERS -
ALICE M. REIMCHE
Acting City Clerk
97-98