HomeMy WebLinkAboutAgenda Report - July 16, 1997 (49)4
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Ci'ry OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Purchase of LCD Projector ($6,771.01)
MEETING DATE: July 16, 1997
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the bid for
the purchase of one LCD projector to the second -low bidder, Minnesota
Western of Sacramento, in the amount of $6,771.01.
BACKGROUND INFORMATION:
On March 19, 1997, the City Council approved specifications for one LCD
projector. The following three bids were received, and opened on May 7,
1997:
Audio Graphic Systems, San Francisco
Minnesota Western, Sacramento
Imaging Products International, Simi Valley
(Hitachi Model CP -L750)
(Sharp XG-NV1)
(Proxima DP5600)
$6,332.47
56,771.01
57,677.18
The bid specifications required that "bidders whose proposals represent the three lowest bids offered (for
equipment meeting specifications) will...provide demonstration projectors...for evaluation. Equipment determined
by the City of Lodi to offer the best value will be recommended for purchase.' This stipulation provided the City
with an opportunity to follow the so-called "golden rule' of buying an LCD projector: "Always get a demonstration
of the models...., preferably under conditions similar to those in which you'll use the projector' (Presentations
magazine, January, 1997)..
All three projectors were used by staff in budget presentations to the City Council during May and June. Although
the Sharp unit did not meet specifications in two areas (power focus and zoom, and number of RGB input ports); in
image quality and clarity, it and the Hitachi were ranked about equal. Moreover, the Sharp was the only model
offering a three-year on-site warranty; the others offered one-year mail -in coverage.
At the meeting of June 18, Council questioned the recommendation to award to the second -low bidder for a unit
that did not meet the City's specifications. Since the projector will not be used in a ceiling -mounted position, power
focus and zoom are not critical to operation, and that since only one computer would be connected to the unit at
any time, two RGB ports would not be needed. In addition, Staff's proposed recommendation was discussed with
the low bidder (Audio Graphic Systems of San Francisco) on June 12, offering the company an opportunity to
oppose the recommendation. Audio Graphic Systems' Vice President of Marketing, Michael Rayburn, indicated
then that the company would not oppose the recommendation. In stating his company's position, Mr. Rayburn
noted that they sell a large number of Sharp projectors to educational institutions and regard the units very highly,
but because of protected territories cannot sell Sharp products to city and county governments. He further said that
our proposed choice was "a good one." Therefore, for ease of operation, picture quality, and warranty
considerations, staff believes the Sharp to be the best value, and recommends award to Minnesota Western.
FUNDING: 1996 Carryover Funds
Vicky McAthie, Finance Director
PROJECTR_CC3
APPROVED:
H. Dixon Flynn -- City Manager
07108/97
RESOLUTION NO. 97-97
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR ONE LCD PROJECTOR
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 7, 1997
at 11:00 a.m. for the purchase of one LCD Projector, described in the specifications
therefore approved by the City Council on March 19, 1997 and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Model BID
Audio Graphic Systems San Francisco Hitachi Model CP -L750 $ 6,332.47
Minnesota Western Sacramento Sharp XG-NV1 $ 6,771.01
Imaging Products Simi Valley Proxima DP5600 $ 7,677.18
International
WHEREAS, the bid specifications required that "bidders whose proposals
represent the three lowest bids offered (for equipment meeting specifications) will provide
demonstration projectors for evaluation. Equipment determined by the City of Lodi to offer
the best value will be recommended for purchase"; and
WHEREAS, the City Manager recommends awarding the bid for one LCD
Projector to the second lowest bidder, Minnesota Western of Sacramento, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for one LCD Projector be and the same is hereby awarded to the second lowest
bidder, Minnesota Western of Sacramento, CA in the amount of 56,771.01.
Dated: July 16, 1997
I hereby certify that Resolution No. 97-97 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 16, 1997, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
Acting City Clerk
97-97