HomeMy WebLinkAboutAgenda Report - June 18, 1997 (83)CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of LCD Projector ($6,771.01)
MEETING DATE: June 18, 1997
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of one LCD projector to the second -low
bidder, Minnesota Western of Sacramento, in the amount of
$6,771.01.
BACKGROUND INFORMATION: On March 19, 1997, the City Council approved specifications for
one LCD projector. The following three bids were received, and
opened on May 7, 1997:
Audio Graphic Systems, San Francisco (Hitachi Model CP -L750) $6,332.47
Minnesota Western, Sacramento (Sharp XG-NV1) S6,771.01 -
Imaging Products International, Simi Valley (Proxima DP5600) S7,677.18
The bid specifications required that "bidders whose proposals represent the three lowest bids offered
(for equipment meeting specifications) will... provide demonstration projectors... for evaluation. Equip-
ment determined by the City of Lodi to offer the best value will be recommended for purchase." This
requirement provided the City with an opportunity to follow the so-called "golden rule" of buying an LCD
projector: "Always get a demonstration of the models...., preferably under conditions similar to those in
which you'll use the projector' (Presentations magazine, January, 1997). Important considerations in
the evaluation were sharpness and clarity, brightness, colors and contrast, and overall image quality.
Both the Hitachi and the Proxima projectors met specifications. The Sharp did not meet specifications
in two areas (power focus and zoom, and number of RGB input ports); in image quality, it and the
Hitachi were ranked about equal. However, the Sharp was the only projector that could be connected
successfully with the computer with which it will most frequently be used. In addition, it was the only
model offering a three-year on-site warranty; the others offered one-year mail -in coverage, Therefore,
for connectivity, picture quality, and warranty considerations, staff believes the Sharp to be the best
value for the City, and recommends award to Minnesota Western,
FUNDING: Finance Administration's Current Budget
Vicky McAthie, Finance Director
APPROVED:
j' H. Dixon Flynn CityManager
DocurnanQ 06111!97
RESOLUTION NO. 97-74
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR ONE LCD PROJECTOR
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 7, 1997
at 11:00 a.m. for the purchase of one LCD Projector, described in the specifications
therefore approved by the City Council on March 19, 1997 and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location
Audio Graphic Systems San Francisco
Minnesota Western Sacramento
Imaging Products Simi Valley
International
Model BID
Hitachi Model CP -L750 $ 6,332.47
Sharp XG-NV1 $ 6,771.01
Proxima DP5600 $ 7,677.18
WHEREAS, the bid specifications required that "bidders whose proposals
represent the three lowest bids offered (for equipment meeting specifications) will provide
demonstration projectors for evaluation. Equipment determined by the City of Lodi to offer
the best value will be recommended for purchase"; and
WHEREAS, the City Manager recommends awarding the bid for one LCD
Projector to the second lowest bidder, Minnesota Western of Sacramento, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for one LCD Projector be and the same is hereby awarded to the second lowest
bidder, Minnesota Western of Sacramento, CA in the amount of $6,771.01.
Dated: June 18, 1997
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I hereby certify that Resolution No. 97-74 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 18, 1997, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
Acting City Clerk
97-74