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AGENDA TITLE: Authorize Sale -Source Purchase of Kettleman Lane Wastewater Pump Station Equipment
MEETING DATE: September 3, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the sole -source
purchase of a Smith & Loveless, Inc. factory -built automatic wastewater pump
station at a total cost not to exceed $70,000, appropriate an additional $20,000,
and authorize advertisement for installation bids.
BACKGROUND INFORMATION: At its October 16, 1996 meeting, the City Council directed staff to proceed
with design engineering for a wastewater pumping station at the future
intersection of Mills Avenue and Tienda Drive. The project will be funded by
development fees. The City has already committed $50,000 from the
Wastewater Development Impact Mitigation Fee Fund and the balance of the roughly $175,000 project will come
from area developer contributions.
All the five existing permanent wastewater pump stations in the City consist of a manufactured steel shell and pump
assembly, installed underground, from Smith & Loveless, Inc. All were installed by developers to City specifications
and we have been informally standardizing on these units. They are very high-quality units and are relatively easy
to maintain. With the City taking the lead on this project, our plan was to go to bid on the complete installation and
specify the Smith & Loveless unit. However, two issues have become apparent. One is that we can save some
contractor markup if we purchase the unit and furnish it to the contractor. The other is that this long -lead item
(roughly 16 weeks) will significantly delay completion of the project if we leave the purchase as part of the
installation contract. This means that the "clock" would not start until well after bids were solicited and a contract
awarded. According to Baumbach & Piazza, who is designing the project under contract with the City, the
installation plans and specifications will be ready to advertise in September 1997 and the contract would be
awarded about six weeks later. With the proposed arrangement, the manufacturing would start in a few weeks.
Since the installation is relatively straightforward, the project would be completed in January/February 1998. This
meshes reasonably well with the Handel retirement home project, under construction on Kettleman Lane, and is the
first project that needs this facility in order to operate.
The actual quote from the manufacturer for the lift station, including a corrosion protection system, is $68,025.
However, our review of the submittal material, which includes the exact equipment and accessories to be furnished,
is incomplete as of this writing. The request for $70,000 allows for minor changes in the equipment to be furnished
and for .additional startup services should they be necessary.
FUNDING: $70,000 - Wastewater Development Impact Mitigatio Fees (add $20,000 appropriation to existing
project account)
J \k L. Ronsko
Pu is Works Director
Prepared by Richard C. Prima, Jr., City Engineer
cc: City Attorney
Associate Civil Engineers Welch and Chang
Water/Wastewater Superintendent
Joe Handel
Baumbach & Piazza
APPROVED:
H. Dixon`Flynn -- City Ma ger
Cketlsta.doc 08/27/97 so
RESOLUTION NO. 97-129
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
SOLE SOURCE PURCHASE OF KETTLEMAN LANE WASTEWATER
PUMP STATION EQUIPMENT, AND APPROPRIATING ADDITIONAL
FUNDS TO COVER THIS PROJECT, AND AUTHORIZE
ADVERTISEMENT FOR INSTALLATION BIDS
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, at its October 16, 1996 meeting, the City Council directed staff to
proceed with the design engineering for a wastewater pumping station at the future
intersection of Mills Avenue and Tienda Drive; and
WHEREAS, the project will be funded by development fees, the City has already
committed $50,000.00 from the Wastewater Development Impact Mitigation Fee Fund
and the balance of the $175,000.00 project will come from area developer contributions;
and
WHEREAS, all five existing permanent wastewater pump stations in the City
consist of a manufactured steel shell and pump assembly, installed underground, from
Smith & Loveless, Inc., and all were installed by developers to city specifications, and
we have been informally standardizing on these units; and
WHEREAS, with the City taking the lead on this project, the plan was to bid the
complete installation and specify the Smith & Loveless unit; and
WHEREAS, two issues have become apparent: 1) the City can save some
contractor markup if we purchase the unit and furnish it to the contractor and 2) that this
long -lead item (roughly 16 weeks) will significantly delay completion of the project if we
leave the purchase as part of the installation contract;
WHEREAS, the actual quote from the manufacturer for the lift station, including a
corrosion protection system is $68,025.00; however, our review of the submittal
material, which includes the exact equipment and accessories to be furnished is
incomplete, and the request for $70,000.00 allows for minor changes in the equipment
to be furnished and for additional startup services should they be necessary; and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the sole source purchase of a Smith & Loveless, Inc. factory -built automatic
wastewater pump station in the amount not to exceed $70,000.00; and
BE IT FURTHER RESOLVED, that an additional $20,000.00 be appropriated
from the Wastewater Development Impact Mitigation Fee fund to cover this project; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes
advertisement for installation bids.
Dated: September 3, 1997
I hereby certify that Resolution No. 97-129 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 3, 1997, by the following
vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
City Clerk
97-129