HomeMy WebLinkAboutAgenda Report - September 17, 1997 (67)CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Tree Trimming (Power Line Clearing) $354,661 Annual Cost
MEETING DATE: September 17, 1997
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION:
That the City Council adopt the attached resolution awarding the contract for Tree
Trimming (power line clearing) to the low bidder, Arbor Tree Surgery of Paso
Robles, CA at an annual cost of $354,661, (evaluated cost of $170.51 per hour).
BACKGROUND: The Electric Utility Department has utilized a tree trimming contractor for its line
clearing requirements since November 1988. The current contract was awarded by
the City Council on June 2, 1993 for a one-year period with an option to extend
yearly thereafter, at the City's sole discretion for a maximum of three additional
years. The extension option was exhausted on June 30, 1997. To maintain continuity of the line clearing program, a new
contract needs to be awarded. This contract, like the current one, has provisions for yearly extensions up to a maximum
of three years.
This contract will provide the City with two three-person (backyard) crews for twelve months and one two -person (street)
crew for twelve months, including vehicles, equipment and other expenses for the three crews. This level of activity
represents an effort to maintain the 130+ circuit miles of overhead lines dear of growth in accordance with the new
Eighteen Inch Rule mandated by the California Public Utilities Commission. Under this provision, the Electric Utility
Department will seek council approval to extend the second climbing crew for the 1998-99 fiscal year.
The specifications for this contract were approved on June 4, 1997 with bid opening on August 27, 1997. The three bids
received are shown below.
First
Second -
Bidder Backyard Crew Backyard Crew Street Crew Evaluated Cost
Asplundh Tree Expert 62.81 62.81 54.82 180.44 per hour
Rocklin, CA
Arbor Tree Surgery 61 62 61.62 47.27 170.51 per hour
Paso Robles, CA
Davey Tree Surgery Co. 71.52 71.52 62.26 205.30 per hour
Livermore, CA
)proved
( — H. Diz65n Flynn
City Manager
H:\USER1ADMIN\CTYCNCL\1997\091797cc1.wpd September 10, 1997
Tree Trimming Contract Award
September 17, 1997 Council Meeting
Page 2
FUNDING: The estimated cost of this contract is $354,661. The budgeted amount of $379,300 is included in the
Department's 1997-98 fiscal year budget. Funding for extensions of the contract will be budgeted on a year-to-year basis.
Alan N. Vallow
Electric Utility Director
Funding Approval:
Vicky McAthi
Finance Director
Prepared by Carl Lindstrom, Electric Utility Superintendent
ANV/CUist
cc: City Attorney
N:\USER\ADMINICTYCNCL119971091797cc1.wpd September 10, 1997
RESOLUTION NO. 97-143
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR TREE TRIMMING
(POWER LINE CLEARING)
WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council sealed bids were received and publicly opened on August 27, 1997 at
11:00 a.m. for Tree Trimming (Power Line Clearing), described in the specifications therefore
approved by the City Council on June 4, 1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder/Location
First Second Street Evaluated
Backyard Backyard Crew Cost
Crew Crew
Asplundh Tree Expert, Rocklin, CA 62.81
Arbor Tree Surgery, Paso Robles, CA 61.62
Davey Tree Surgery Co., Livermore, CA 71.52
62.81
61.62
71.52
54.82
47.27
62.26
$180.44 per hour
$170.51 per hour
$205.30 per hour
WHEREAS, the City Manager recommends award of contract for Tree Trimming
(Power Line Clearing), be made to the low bidder, Arbor Tree Surgery of Paso Robles,
California; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for the Tree Trimming (Power Line Clearing) be and the same is hereby
awarded to the low bidder, Arbor Tree Surgery of Paso Robles, California in the annual
amount of $354,661.00.
Dated: September 17, 1997
I hereby certify that Resolution No. 97-143 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 17, 1997, by the following
vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
City Clerk
97-143