HomeMy WebLinkAboutAgenda Report - September 17, 1997 (81)0
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase permit/project tracking software and approve agreement with Sierra Computer
Systems for professional services and appropriate $54,909.70 for the project
MEETING DATE: September 17, 1997
- PREPARED BY: Community Development Director
RECOMMENDED ACTION: City Council authorize the purchase of permit/project tracking software and
professional services agreement with Sierra Computer Systems and appropriate
$54,909.70 for the project.
BACKGROUND INFORMATION: The current computer program being used by the Building Division was
purchased in 1985 from Northern California Systems (NCS). The program was
designed to run on computer by hardware which is now five generations
removed from the current system. Over the course of the last ten years, the
software has been modified but still is not capable of providing the full permit
and project tracking foundation available in the market today. Further upgrades
to this system would require the hiring of a programmer to essentially rewrite the
software.
The staff in the Community Development Department as well as the Information Systems Coordinator, have been
tracking the various software vendors and their products for the past five years. In that time, the "PERMITS plus"
software developed by Sierra Computer Systems of Visalia, has proven itself to be the industry leader.
Coincidentally, this is the same software that I am familiar with from the City of Brea.
The benefits of this software include its ease of use for the variety of people who will use it. This is a Windows
based program that is fully compatible with our other personal computer based software. Further, this software can
be added to the other development related departments to fully integrate the services provided. The Public Works
Engineering Division will be working with the Community Development Department to integrate their development
review process with this program. Information regarding the software is attached. -
FUNDING: The Community Development Department encumbered $11,709.70 from the 1996-1997 budget
carryover. The balance of $43,200 has been budgeted in the 1997-1998 Capital Improvement
Budget. The total cost of this request is S54,909.70 which includes software, training, professional
services and contingencies.
KB/lw
Attachment
Funding Available: U � Nv
Vicky McAthi , Finance Director
Konradt Bartlam
Community Development Director
17
APPROVED:
H. Dixon Flynn -- City Manager
RESOLUTION NO. 97-139
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
PURCHASE OF PURCHASE/PERMIT/PROJECT TRACKING SOFTWARE
AND APPROVE AGREEMENT WITH SIERRA COMPUTER SYSTEMS
FOR PROFESSIONAL SERVICES, AND APPROPRIATE FUNSD TO
COVER THIS PROJECT
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best interests of the
City to do so; and
WHEREAS,the computer program being used by the Building Division was
purchased in 1985 from Northern California Systems, and the program was designed to
run on computer by hardware which is now five generations removed from the current
system; and
WHEREAS, over the past ten years, software has been modified but still is not
capable of providing the full permit and project tracking foundation available in the market
today, and further upgrades to this system would require the hiring of a programmer to
esentially rewrite the softx�vare; and
WHEREAS, staff has tracked the various software vendors and their products for
the past five years, and in that time the "PERMITS plus" software developed by Sierra
Computer Systems of Visalia has proven itself to be the industry leader.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of Purchase Permit/Project Tracking Software, and further
approves the agreement with Sierra Computer Systems for professional services; and
BE IT FURTHER RESOLVED, that $54,909.70 be appropriated as follows to cover
this project:
Community Development Dep?. 1996-97 Budget Carryover $11,709.70
1997/98 Capital Improvement Budget $43,200.00
Dated: September 17, 1997
I hereby certify that Resolution No. 97-139 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 17, 1997, by the following
vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
ALICE M. REIMCHE
City Clerk
97-139