HomeMy WebLinkAboutAgenda Report - May 20, 1998 (59)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Ratification of San Joaquin County of Governments' Annual Financial Plan for
Fiscal Year 1998/99.
MEETING DATE: May 20, 1998
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council ratify the San Joaquin County Council of
Governments' (COG's) Financial Pian for fiscal year 1998199.
BACKGROUND INFORMATION: Attached is a copy of COG's annual financial plan for fiscal year
1998/99, adopted by the COG Board on April 23, 1998.
Pursuant to the COG's Joint Powers Agreement, following adoption of the budget by COG's Board, a
copy is delivered to Lodi, and other member agencies, for ratification by each governing body.
COG staff will be present to answer any questions the Council may have.
FUNDING: None
44
'c
Vicky McAthile
Finance Director
attachment
CC: Transportation Manager
SJCOG - Steve Dial
APPROVED: i
H. ixon Flynn -- City Man er
San Joaquin County Council of Governments
Member Agencies: Cities of Escalon, Lathrop, Lodi, Manteca, Ripon, Stockton, Tracy, County of San Joaquin
0
April 30, 1998
Mr. Dixon Flynn
City Of Lodi
P.O. Box 3006
Lodi, CA 95241-1 91 0
Dear Mr. Flynn:
Enclosed is a summary of the San Joaquin Council of Governments' Annual
Financial Plan (AFP) for Fiscal Year 1998/99. Pursuant to the COG's Joint Powers
Agreement, following adoption of the budget by our Board, it is to be delivered to
member agencies for ratification by each governing body. The Board unanimously
adopted the Plan on April 23, 1998. A copy of the adopting resolution is
enclosed.
Therefore, I request that you place the COG's Annual Financial Plan for Fiscal Year
1998/99 on a forthcoming agenda prior to June 30, 1998 for your Council's
approval.
The Annual Financial Plan implements the FY 1998/99 Unified Work Program
(UWP) also adopted by the COG Board on April 23, 1998. The UWP continues
COG's commitment to:
1. Maintaining Air Quality Conformity
2. Delivery of Measure K
3. Research and Data Center
4. Habitat Planning
5. Transportation Modeling
6. Regional Transportation Plan/Strategic Investment Planning
7. Congestion Management Planning
8. Local Assistance
9. Intergovernmental Coordination/Cooperation
The enclosed summary identifies revenues and expenditures anticipated for the
6 South El Dorado St., Suite 400 a Stockton, California 95202 • (209) 468-3913 • FAX: (209) 468-1084 • sjccog@stockton.net
Mr. Dixon Flynn
April 30, 1998
Page 2
year including both operating and pass-through revenues and expenditures. Pass-
through are funds over which COG has fiduciary responsibility such as
Transportation Development Act, ISTEA and the majority of Measure K funds. The
summary compares the FY 98/99 with the current year's adopted budget (as
amended on April 23, 1998) and the FY 1996/97 final budget.
REVENUES
COG operating revenues are 6.4% lower than the currently adopted FY 97/98
budget or approximately $160,000 less. The current year includes $325,000
budgeted for the Arch Road/SR 99 interchange project funded by the City of
Stockton. This work is completed.
EXPENDITURE LINE ITEMS WITH SIGNIFICANT CHANGE
The Salaries and Benefits group increases 3.3% reflecting full staffing for the
entire year and 3% for potential cost of living adjustments (as yet to be
determined by the Board). There are no additional staff being requested.
Services and Supplies increases 7.1 %. The majority of this increase is in the
Communications area where Internet access charges and Freeway Service Patrol
cell phones charges are reflected. This accounts for a $9,000 annual increase in
communications costs.
In addition Transportation and Travel, which contains training expenses, is $8,700
higher as a result of the Computer Training Incentive Program approved by the
Board In February, 1998. This training program is budgeted at $15,000,
therefore the remaining Transportation and Travel account is reduced by $6,300.
Professional Services decreases 36.0% due to the completion of the Arch Rd./SR
99 project for the City of Stockton.
Fixed Assets are increased from $15,100 to $20,000. We will continue to
upgrade our computer equipment and also purchase a new plotter.
Unallocated/Reserve is budgeted at $64,653. These funds can be used as a
contingency account and/or be transferred to a reserve account at the end of the
fiscal year, as has been done in previous years.
Overall, expenditures are 6.4% lower than the currently adopted budget.
Mr. Dixon Flynn
April 30, 1998
Page 3
COG staff would be pleased to appear before your policymakers to answer any
questions they might have regarding this matter.
Please let me know when this will be appearing before the Council. If you have
any questions regarding this matter, don't hesitate to contact me at 468-3913.
Thank you for your assistance.
Sin rely,
tj
STEVE DIAL
Director, Administrative Services/
Chief Financial Officer
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
(Adopted April 23, 1998)
Fiscal Year 98/99
CHAIR
David Ennis, Mayor, City of Escalon
VICE -CHAIR
Gary Podesto. Mayor, City of Stockton
BOARD OF DIRECTORS
Councilmember Phillip Pennino
Councilmember Richard Nickerson, MD
Vice Mayor Jose Hernandez
Mayor Dan Bilbrey
Councilmember John Harris
Supervisor Robert Cabral
Supervisor Ed Simas
Councilmember Jack DeSelle
City of Lodi
City of Stockton
City of Lathrop
City of Tracy
City of Manteca
County of San Joaquin
County of San Joaquin
City of Ripon
EX OFFICIO DIRECTORS
Mark Leja Caltrans District 10
Martha Jean Shaver San Joaquin Regional
Transit District
Ron Coale Port of Stockton
SUBMITTED BY:
Steve Dial
Director, Administrative Services/
Chief Financial Officer
San Joaquin County Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 1998/99
FY 96-97 FY 97/98 FY 98/99
REVENUES
Final
Amend#2(4/23/97)
Adopted 4/23/98
Federal Grants
$945,454
$956,801
$1,072,300
State Grants
$154,174
$187,300
$221,300
Local
$808,473
$1,343,000
$1,049,900
Interest
$6,850
$20,000
$0
Other
$50,000
$50,000
$50,000
`tifx::PERAT[1�1t`s.liIES"'.�r9AAE96ti
$10,500
S2i14x1f11� .
$Y,30.1R6�4;€
Federal Paas -Through
$6,539,000
$6,539,000
$6,539,000
State PassrThrough
$756,300
$816,473
$965,421
Local Pass -Through
$33,779,000
$36,709,000
$37,697,360
Sales Tax Revenue Bonds
$0
$65,000,000
$65 000 000
TOTAL COG REVENUE
$43,039,251
$111,621,574
$112,595,281
EXPENDITURES
Salaries & Benefits
$1,240,145
$1,314,677
$1,357,767
Services & Supplies
$314,406
$391,880
$419,780
Office Expense
$69,800
$97,300
$100,700
Communications
$16,000
$26,000
$35,000
Memberships
$18,250
$18,420
$18,720
Maintenance - Equipment
$10,500
$25,000
$25,000
Rents & Leases - Equipment
$53,900
$72,700
$76,700
Transportation & Travel
$38,600
$39,400
$48,100
Motor Pool-R/S Incentive -Bus Passes
$1,450
$2,500
$2,500
Allocated Service Cost
$4,100
$4,100
$4,100
Publications & Legal Notices
$4,000
$2,000
$2,000
Insurance
$18,306
$21,000
$22,000
Building Maintenance
$1,500
$2,000
$3,500
Rents - Structures & Grounds
$74,000
$76,460
$716,460
Education Reimbursement
$4,000
$5,000
$5,000
Professional Services
$342,400
$831,000
$531,300
Fixed Assets
$35,400
$15,100
$20,000
Unallocated/Reserve $32,600 $4,444 $64,653
GOC P)fkAt11 1t 1;7t1'E1 D[fiom $1,964�5k 32:55'1,11E1 ( 5►35ifii::
Pass -Through $41,074,300 $109,064,473 $110,201,781
TOTAL COG EXPENDITURES $43,039,251 $111,621,574 $112,595,281
Excess (Deficit) Revenues $0 ($0) $0
Over Expenditures (Operating)
RESOLUTION
SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS
RESOLUTION APPROVING THE ADOPTION OF THE 1998-99
UNIFIED WORK PROGRAM AND THE FY 1998/99 ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENT'S
WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan Planning Agency, and
the Regional Transportation Planning Agency for San Joaquin County adopts a Unified Work Program, and
WHEREAS, that Unified Work Program identifies the funding sources that the agency will utilize in the coming
year, and the work tasks and products that the agency will produce, and
WHEREAS, this Unified Work Program must be submitted to the required funding agencies for their review and
approval, and
WHEREAS, the Council of Governments must assure that the planning tasks identified are in compliance with all
State and Federal laws and regulations, and are coordinated with all effected agencies, and communities on a
regional basis, and
WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources available, to carry out
and fund the work scheduled in the fiscal year.
NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments adopts the attached 1998-
99 Unified Work Program and self -certifies the following:
The San Joaquin Council of Governments hereby certifies its planning process to be in accordance with all
applicable requirements of the Federal government, as follows:
1. Section 134 of Title 23, U.S.C. Section 8 of the Federal Transit Act (49 U.S.C. app. 1607) and 23
23 CFR 450 Subpart C;
2. Sections 174 and 176® and (d) of the Clean Air Act (42 U.S.C. 7504, 7506 C and (d));
3. Title VI of the Civil Rights Act of 1964 and the Title VI assurance executed by each State under
23 U.S.C. 324 and 29 U.S.0 794;
4. Section 1003(b) of the Intermodal Surface Transportation Efficiency Act to 1991 (Pub. L. 102-
240) regarding the involvement of disadvantaged business enterprises in the FHWA and the FTA
funded planning process (Sec.105(f), Pub. L. 97-424, 96 Stat. 2100,49 CFR Part 23); and
5. The provisions of the Americans with Disubilities Act of 1990 (Pub. L. 101-336, 104 Stat 327, as
amended) and USDOT regulations "Transportation for Individuals With Disabilities" (49 CFR
Parts 27, 37, and 38).
Resolution #R-98-56
Page Two,
BE IT FURTHER RESOLVED that the San Joaquin County Council of Governments does hereby approve the
fiscal year 1998/99 budget and forward such to its member governments for their review and ratification.
PASSED AND ADOPTED this 23RD day of April, 1998 by the following vote of the San Joaquin Council of
Governments, to wit:
AYES: Harris, Manteca; Bilbrey, Tracy; Barber, San Joaquin County;
Rhodes, Lathrop; DeSelle, Ripon; Nickerson, Stockton; Cabral,
San Joaquin County; Pennino, Lodi; Podesto, Stockton; Ennis,
Escalon.
NOES:
ABSENT:
None
None
ENNIS
M-.T,MLL9NUU!90-9818-9&S6