HomeMy WebLinkAboutAgenda Report - May 20, 1998 (85)AGENDA TITLE: Agreement for Sharing Maintenance Costs of Traffic Signals and Other Electrical
Facilities on State Highways
MEETING DATE: May 20, 1998
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving the
agreement with the State of California, Department of Transportation, for
sharing the cost of State highway electrical facilities with the City of Lodi.
BACKGROUND INFORMATION: This agreement covers the sharing of maintenance costs, including
labor and materials, and electrical energy costs for flashing
beacons, traffic signals, traffic signal systems, safety lighting and
sign lighting located on State highways within the City of Lodi. As
part of this agreement, a list of all facilities now maintained is included in the attached agreement as
Exhibit A. As new facilities are added, the agreement allows administrative amending of this exhibit, as
necessary, by written concurrence of both parties.
The maintenance of the traffic signals and lighting was covered under the individual agreement with
Caltrans for the installation of each signal system. These agreements outlined who was to do the work,
including preparation of plans and specifications, installation of the facilities, and the maintenance of the
facilities upon completion. This new agreement puts all information for the maintenance of the facilities
under one agreement. The City and State share the cost of maintenance on a 50%/50% basis, except
for the intersection of Mills Avenue and Kettleman Lane. Because at the present time this intersection
has only three legs, the State is paying 66.7% and the City 33.3°/x. When the north leg is installed, the
agreement will be amended.
The City and Caltrans have a different agreement for sweeping of State facilities within the City of Lodi.
That agreement is based on actual City costs to sweep the areas covered by the agreement. The City
bills the State on a quarterly basis for street sweeping.
FUNDING: Included in the Street Operating Budget.
ua
Richard C. Prima, 6
Public Works Director
Prepared by Sharon Blaufus, Administrative Assistant
RCP/SB/Im
Attachments
cc: City Attorney
Street Superintendent
APPROVED: 'J —A.—J2E�"A' —
H. Dixon Flynn -- City M nager
STHWYMAINTAGREE.DOC 05/11!98
AGREEMENT FOR SHARING COST OF STATE HIGHWAY
ELECTRICAL FACILITIES WITH CITY OF LODI
THIS AGREEMENT is made effective this day of ,1998 by and between the
State of California, acting by and through the Department of Transportation, hereinafter referred to as
"STATE" and the City of Lodi, hereinafter referred to as "CITY".
I. This agreement shall supersede any previous agreement and/or amendments thereto for
sharing State -incurred costs with the CITY.
II. The cost of operating and maintaining flashing beacons, traffic signals, traffic -signal systems,
safety lighting, and sign lighting now in place at the intersection of any State highway route
and any CITY street/road shall be shared as shown in Exhibit A.
III. Basis for Billing:
A. It is agreed that monthly billings for flashing beacons, traffic signals, and traffic signal
systems shall be based on actual intersection costs, which are as follows:
• Maintenance
- Labor including overhead assessment
- Other expenses
- Equipment
- Materials
- Miscellaneous expenses
• Electrical energy
B. It is agreed that monthly billings for safety lighting and sign lighting shall be based on
calculated unit costs derived by averaging STATE's District -wide costs each month.
Costs are as follows:
• Maintenance
- Labor including overhead assessment
- Other expenses
- Equipment
- Materials
- Miscellaneous expenses
0 Electrical energy
IV. Exhibit A will be amended as necessary by written concurrence of both parties to reflect
changes to the system.
V. STATE costs and expenses assumed under the terms of this Agreement are conditioned,upon
the passage of the annual State of California Budget by the Legislature, the allocation of
funding by the California Transportation Commission as appropriate, and the encumbrance of
funding to the District Office of STATE to pay the billings by CITY.
VI. This Agreement shall remain in full force and effect until amended by the mutual consent of
the parties or terminated by either party upon thirty (30) days notice to the other party.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first
above written.
CITY OF LODI
By
Mayor
City Clerk
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
JAMES W. van LOBEN SELS
Director of Transportation
as
Approved as to form:
Chy Attorney
MARK LEJA
District 10 Director
EXMBIT A
LODI INVENTORY
1. Location: SJ -012-15.15 Route 12 (Kettleman Lane)and Lower Sacramento Road.
Facilities: 4-20OW H.P.S. Lights (No. 1515A, 1515B, 1515C, 1515D).
1 -Traffic Signal System (EA038).
Share (%): 50% State, 50% City, (State Maintains & Operates).
2. Location: SJ -012-15.34 Route 12 (Kettleman Lane)and Tienda Drive.
Facilities: 4-20OW 1. Y.& Lights (No. 1534A, 1534B, 1534C, 1534D).
1 -Traffic Signal System (EA085).
Share (%): 50% State, 50% City, (State Maintains and Operates).
3. Location: SJ -012-15.68 Route 12 (Kettleman Lane)and Mills Avenue.
Facilities: 3-20OW H.P.S. Lights (No. 1568A, 15688, 1568C).
(Light No. 1568B is maintained by the City of Lodi utilities department).
l-Trafflu Signal system, (EA080).
Share (%): 66.7% State, 33.3% City, (State Maintains and Operates).
4. Location; SJ -012-16.45 Route; 12 (Kettleman Lane) and Ham Lane.
Facilities: 4-20OW H_P_S. Lights (No. 1645A, 1645B, 1645C, 1645D).
1 -Traffic Signal System, (EA031).
Share (%): 50% State, 50% City, (State Maintains and Qperates).
S. Location, SJ -012-16.65 Route 12 (Kettleman Lane) and Hutchins Street.
Facilities: 3-20OW H.P_S. Lights (No. 1665A, 1665B, 1665C).
1 -Traffic Signal System, (EA032). .
Share (%): 50% State, 50°/fl City, (State Maintains and Operates).
6. Location: SJ -012-17.05 Route 12 (Kettleman Lane) and Church Street.
Facilities: 2-20OW H.P.S. Lights (No. 1705A, 1705B).
1 -Traffic Signal System, (EA033).
Share (%): 50% State, 501/6 City, (State Maintains and Operates).
7. Location: SJ -012-17.40 Route 12 (Kettleman Lane) and Stockton Street.
Facilities: 4-20OW H.P.S. Lights (No. 1737A, 1737B, 1737C, 1737D).
1 -Traffic Signal System, (EA034).
Share (%): 50% State, 50% City, (State Maintains and Operates).
EXMBIT A
LODI INVENTORY
B. Location: SJ -012-17.70 Route 12 (Kettleman Lane) and Central Avenue,
Facilities: 4-20OW H.P.S. Lights (No. 1770A, 1770B, 1770C, 1770D)
1 -Traffic Signal System, (EA048)
Share (%): 50% State, 50% City, (State Maintains and Operates).
9. Location: SJ -012-17.94 Route 12 (Kettleman Lane) and Cherokee Lane.
Facilities: 4-20OW H.P.S. Lights (No. 1794A, 1794B, 1794C, 1794D).
2-20OW H.P.S. Lights (No. 1794E, 1794F).
1 -Traffic Signal System, (EA035).
Share (%): 50% State, 50% City, (State Maintains and Operates).
10. Location:
SJ -012-18.35 Route 12 (Vidor Road) and Cluff Avenue,
4-20OW H.P.S. Lights (No. 1835A, 1835B, 1835C, 1835D).
1 -Traffic Signal System, (EA076).
Share (%):
50% State, 50% City, (State Maintains and Operates).
11. Location:
SJ -099-31.27 Route 99 and Murray Street.
Facilities:
2-20OW H.P.S. Lights (No. 3127A, 3127B).
Share (%):
50% State, 50% City, (State Maintains).
12. Location- SJ -099-28.97 W/O Route 99,200' S/O Lodi O.C.
Facilities: 1-20OW H.P.S. Light (No. 2897A).
Share (%): 100% City (State Maintains).
RESOLUTION NO. 98-68
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING AGREEMENT FOR COST-SHARING OF
STATE HIGHWAY IN THE CITY OF LODI
WHEREAS, the State of California, through its Department of Transportation has
presented an agreement for cost-sharing of the State Highway in the City of Lodi, effective
as of May 20, 1998, and to remain in effect until amended or terminated; and
WHEREAS, the City Council has read said Agreement in full, and is familiar with
the contents thereof; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi,
that said Agreement for Cost -Sharing of the State Highway in the City of Lodi is hereby
approved and the Mayor and the City Clerk are directed to execute said Agreement on
behalf of the City of Lodi.
Dated: May 20, 1998
I hereby certify that Resolution No. 98-68 was passed and adopted by the City
_Council of the City of Lodi in a regular meeting held May 20, 1998, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Land, Mann and Sieglock (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Pennino
ABSTAIN: COUNCIL MEMBERS - None
CE M EI G E
City Clerk