HomeMy WebLinkAboutAgenda Report - May 20, 1998 (75)AGENDA TITLE: Purchase of Wood Utility Poles ($31,217.33)
MEETING DATE: May 20, 1998
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of 53 wood utility poles to the lora bidder, J. H.
Baxter & Company, San Mateo, in the amount of $31,217.33.
BACKGROUND INFORMATION: On April 1, 1998, the City Council approved specifications and
authorized advertisement for bids for 48 Class 3 and Class 1 wood
poles in the following quantities and sizes:
10 ea 35 -foot Class 3
5 ea 50 -foot Class 3
10 ea 60 -foot Class 1
10 ea 65 -foot Class 1
5 ea 70 -foot Class 1
2 ea 75 -foot, 80 -foot, 85 -foot, and 90 -foot Class 1
Bids from seven suppliers were received, and opened on April 15, 1998. Subsequent to the opening,
requirements changed, eliminating the need for the 50 -foot and 60 -foot poles, and increasing the 35 -foot
pole requirement from 10 to 30. Evaluation of bids based on the revised requirement (which yielded a lower
total weight and lower purchase value) indicated J. H. Baxter was still low bidder, as shown in the column
headed "Rev. Regmnt.' Further, J. H. Baxter has agreed to hold bid prices for these revised amounts.
Bidder
J. H. Baxter Co., San Mateo, CA
Taylor Lumber & Treating, Sheridan, OR
Intraline, Inc., Burlingame
L. D. McFarland Co., Tacoma, WA
Koppers Industries, Oro(Ule, CA
North Pacific Lumber, Portland, OR
J.A.M. Services, Livermore
Oria. Reamnt.
$36,771.84
$37,738.36
$38,545.02
$38,790.00
$40,029.13
$40,436.42
$50,336.81
Rev. Reamnt.
$31,217.33
$32,350.86
$33,787.05
$33,844.28
$34,641.63
$34,219.25
$43,302.35
These poles will be used to support the Department's ongoing pole replacement program.
FUNDING:
Funding Available:
Vicky McAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
Electric Utility Department Operating Fund, Pg. E-22
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Ala Vallow, Electric Utility Director
APPROVED:
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H. Dixon Flynn -- City anager
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RESOLUTION NO. 98-67
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF WOOD
UTILITY POLES
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on April 15, 1998
at 11:00 a.m. for the purchase of 48 Wood Utility Poles, described in the specifications
therefore approved by the City Council on April 1, 1998 and
WHEREAS, subsequent to the bid opening, requirements changed eliminating the
need for the 50 -foot and 60 -foot poles, and increasing the 35 -foot pole requirement from
10 to 30; and
WHEREAS, evaluation of the bids based on the revised requirement (which
yielded a lower total weight and lower purchase value) indicated J. H. Baxter was still low
bidder; and
WHEREAS, J. H. Baxter has agreed to hold bid prices for these revised amounts.
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof fled with the City Manager as follows:
Bidder Original Revised
Requirement Requirement
J. H. Baxter & Co., San Mateo
Taylor Lumber & Treating, Sheridan, OR
Intraline, Inc., Burlingame
L. D. McFarland Co., Tacoma, Washington
Koppers Industries, Oroville, CA
North Pacific Lumber, Portland, OR
J.A.M. Services, Livermore
$36,771.84
$31,217.33
$37,738.36
$32,350.88
$38,545.02
$33,787.05
$38,790.00
$33,844.28
$40,029.13
$34,641.63
$40,436.42
$34,219.25
$50,336.81
$43,302.35
WHEREAS, the City Manager recommends award of the bid for the purchase of
53 wood utility poles, be made to the low bidder, J. H. Baxter & Company of San Mateo,
CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for the purchase of 53 wood utility poles, be and the same is hereby awarded to,
the low bidder, J. H. Baxter & Company of San Mateo, CA in the amount of $31,217.33.
Dated: May 20, 1998
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hereby certify that Resolution No. 98-67 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 20, 1998, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Land, Mann and Sieglock (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Pennino
ABSTAIN: COUNCIL MEMBERS - None
CE M.EIMCHE
et -City Clerk
98-67