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HomeMy WebLinkAboutMinutes - November 15, 2016 SMLODI CITY COUNCIL SPECIAL CITY COUNCIL MEETING CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, NOVEMBER 15, 2016 A. Call to Order / Roll Call The Special City Council meeting of November 15, 2016, was called to order by Mayor Chandler at 7:00 a.m. Present: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Absent: Council Member Mounce Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo B. Consent Calendar Council Member Johnson made a motion, second by Mayor Pro Tempore Kuehne, to approve the following items hereinafter set forth in accordance with the report and recommendation of the City Manager. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Noes: None Absent: Council Member Mounce B-1 Receive Register of Claims in the Amount of $6,775,525.64 (FIN) Claims were approved in the amount of $6,775,525.64. B-2 Approve Minutes (CLK) The minutes of November 1, 2016 (Shirtsleeve Session), November 2, 2016 (Regular Meeting), and November 8, 2016 (Shirtsleeve Session) were approved as written. B-3 Accept Quarterly Report of Purchases Between $10,000 and $20,000 (CM) Accepted Quarterly Report of Purchases Between $10,000 and $20,000. B-4 Accept Quarterly Investment Report as Required by the City of Lodi Investment Policy (CM) Accepted Quarterly Investment Report as required by the City of Lodi Investment Policy. B-5 Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase One John Deere 524K -II Loader Tractor for White Slough Water Pollution Control Facility from Pape Machinery, of French Camp, Utilizing California Multiple Award Schedule Contract No. 4-08-23-0022A ($143,799) (PW) Adopted Resolution No. 2016-200 authorizing the City Manager to waive bid process and purchase one John Deere 524K -II loader tractor for White Slough Water Pollution Control Facility from Pape Machinery, of French Camp, utilizing California Multiple Award Schedule Contract No. 4-08-23-0022A, in the amount of $143,799. B-6 Accept Improvements Under Contract for Water Well Abandonment Project (PW) Accepted improvements under contract for Water Well Abandonment Project. B-7 Adopt Resolution Authorizing City Manager to Execute Amendment to Professional Services Agreement with Pre -Sort Center, Inc., of Stockton, for Print, Insert, and Mail Services (CM) Adopted Resolution No. 2016-201 authorizing the City Manager to execute an amendment to the Professional Services Agreement with Pre -Sort Center, Inc., of Stockton, for print, insert, and mail services. B-8 Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to Professional Services Agreement with Crop Production Services, Inc., of Stockton, for Agronomist Support for White Slough Water Pollution Control Facility Land Application Area Monitoring ($44,640) (PW) Adopted Resolution No. 2016-202 authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Crop Production Services, Inc., of Stockton, for agronomist support for White Slough Water Pollution Control Facility land application area monitoring, in the amount of $44,640. B-9 Adopt Resolution Authorizing City Manager to Execute Amendment No. 4 to Professional Services Agreement with WGR Southwest, Inc., of Lodi, for Storm Drainage Permit Compliance Services ($199,430) (PW) Adopted Resolution No. 2016-203 authorizing the City Manager to execute Amendment No. 4 to the Professional Services Agreement with WGR Southwest, Inc., of Lodi, for storm drainage permit compliance services, in the amount of $199,430. B-10 Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Professional Services Agreement with Petraloqix Engineering, of Galt, for Engineering Services for White Slough Water Pollution Control Facility Expansion Pond Project ($448,383) (PW) Adopted Resolution No. 2016-204 authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Petralogix Engineering, of Galt, for engineering services for the White Slough Water Pollution Control Facility Expansion Pond Project, in the amount of $448,383. B-11 Adopt Resolution Appropriating Funds for Purchase of Network Switches for Fiber Optic Network from DSA Technologies, of Elk Grove ($67,595.76) (CM) Adopted Resolution No. 2016-205 appropriating funds for purchase of network switches for fiber optic network from DSA Technologies, of Elk Grove, in the amount of $67,595.76. B-12 Set Public Hearing for December 21, 2016, to Consider Adopting Resolution Setting Pre - Approved Engineering News Record Adjustment Index for Usage -Based and Flat Water Rates for Residential, Commercial, and Industrial Customers (PW) Set public hearing for December 21, 2016, to consider adopting resolution setting pre -approved Engineering News Record adjustment index for usage -based and flat water rates for residential, commercial, and industrial customers. B-13 Set Public Hearing for December 21, 2016, to Consider Adopting Resolution Approving the Planning Commission's Recommendation to Authorize 42 Medium -Density Residential Growth Management Allocations for the Grupe - Harvest Crossing Subdivision (CD) 2 Set public hearing for December 21, 2016, to consider adopting resolution approving the Planning Commission's recommendation to authorize 42 Medium -Density Residential Growth Management Allocations for the Grupe - Harvest Crossing Subdivision. B-14 Reset Public Hearing for December 21, 2016, to Receive Comments on and Consider Accepting City of Lodi's Report on Water Quality Relative to Public Health Goals (PW) Reset public hearing for December 21, 2016, to receive comments on and consider accepting City of Lodi's Report on Water Quality Relative to Public Health Goals. B-15 Reset Public Hearing for December 21, 2016, to Consider Unmet Transit Needs in Lodi PW Reset public hearing for December 21, 2016, to consider unmet Transit needs in Lodi. C. Public Hearings C-1 Public Hearing to Consider Adopting Resolution Approving an Amendment of the 2016/17 Annual Action Plan to Accommodate the Reallocation of Unused Community Development Block Grant Funds from Previous Years (CD) Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Chandler called for the public hearing to consider adopting a resolution approving an amendment of the 2016/17 Annual Action Plan to accommodate the reallocation of unused Community Development Block Grant (CDBG) funds from previous years. Neighborhood Services Manager Joseph Wood provided a PowerPoint presentation regarding the 2016/17 Annual Action Plan amendment. Specific topics of discussion included reallocation source, reallocation use, and the proposed layout of the Lawrence Avenue Americans with Disabilities Act parking. In response to Mayor Chandler, Mr. Wood confirmed there were no comments submitted during the 30 -day review period. Mayor Chandler opened the public hearing for public comment. There being no public comments, Mayor Chandler closed the public hearing. Council Member Johnson made a motion, second by Mayor Pro Tempore Kuehne, to adopt Resolution No. 2016-206 approving an amendment of the 2016/17 Annual Action Plan to accommodate the reallocation of unused Community Development Block Grant funds from previous years. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Noes: None Absent: Council Member Mounce D. Regular Calendar D-1 Adopt Resolution Approving Salary Adjustment for the Literacy/Volunteer Manager to Comply with New Salary Requirements for Exempt Employees Under the Fair Labor Standards Act (CM) Human Resources Manager Adele Post provided a presentation regarding the salary adjustment for the Literacy/Volunteer Manager to comply with new salary requirements for Exempt employees under the Fair Labor Standards Act, which became effective December 1, 2016. Specific topics of discussion included increase in the annual threshold salary from $26,000 to $47,476; Human Resources review of Exempt salary tables to determine compliance; identification of one position not meeting the new salary threshold; and recommendation to increase the salary range at a cost of roughly $2,000 annually. In response to Council Member Nakanishi, Ms. Post stated there are approximately 40 Exempt positions in the City of Lodi, mostly in the Mid -Managers groups, and only this one position did not meet the new threshold. Council Member Johnson made a motion, second by Mayor Pro Tempore Kuehne, to adopt Resolution No. 2016-207 approving salary adjustment for the Literacy/Volunteer Manager to comply with new salary requirements for Exempt employees under the Fair Labor Standards Act. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Noes: None Absent: Council Member Mounce D-2 Adopt Resolution Approving Classification and Salary Range of the New Lead Electrician and Deleting One Electrician within the Public Works Department (CM) Human Resources Manager Adele Post provided a presentation regarding the classification and salary range of the new Lead Electrician and deleting one Electrician within the Public Works Department. Specific topics of discussion included Council approval during the 2015/16 budget process, recommended job description and salary range, and internal promotional opportunity. In response to Council Member Nakanishi regarding the challenges of filling this position, Ms. Post explained this is a new position that has not be recruited for in the past, which will add a lead position at a supervisory level. In further response, Ms. Post stated that the City recruited for electricians a year ago and received an average number of applications. In response to Mayor Chandler, Electric Utility Director Elizabeth Kirkley stated that Electric Utility has different types of electrical needs that are more challenging and pointed out this position is for the Public Works Department, which is somewhat easier to fill. She added that, with Electric Utility staffing, the challenge is retiring "Baby Boomer" employees and younger candidates being less qualified. City Manager Schwabauer stated the City recently recruited for apprentices in order to fill vacant positions in Electric Utility. Council Member Johnson made a motion, second by Mayor Pro Tempore Kuehne, to adopt Resolution No. 2016-208 approving the classification and salary range of the new Lead Electrician and deleting one Electrician within the Public Works Department. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Noes: None Absent: Council Member Mounce D-3 Adopt Resolution Approvinq Classification and Salary Range of the New Deputy Director of Parks, Recreation, and Cultural Services and Deleting One Park Superintendent (CM) Human Resources Manager Adele Post provided a presentation regarding the classification and salary range of the new Deputy Director of Parks, Recreation, and Cultural Services (PRCS) and deleting one Park Superintendent. Specific topics of discussion included need for succession planning in PRCS; roles and responsibilities of the Deputy position; salary level of 25 percent below the Director position, resulting in a $23,000 increase within the budget; and concurrence 0 from the Lodi Mid -Management bargaining group Council Member Johnson commented on the statement in the staff report that indicates the PRCS Director will be retiring before the end of the decade and questioned if there was an estimated timeline. Further, Council Member Johnson expressed support for succession planning, but questioned if creating a position that assumes the duties of both the Supervisor and Superintendent was prudent. In response, PRCS Director Jeff Hood stated he estimates he will retire before the end of the decade and that there is one staff member who may be interested in the eliminated Superintendent position, although the individual does not possess all of the qualifications at this time but could in a couple of years. He anticipated that, by then, the Superintendent position would be brought back and the individual serving in the Deputy capacity would be the leading candidate to replace him as Director, which would eliminate the Deputy position. This would reward internal staff who want to pursue promotional opportunities and plan for succession going into the future. Council Member Nakanishi stated this will increase employee expenses and the California Public Employees Retirement System obligation and questioned why he needs the position. Mr. Hood responded that hiring a Superintendent position from the outside would create an additional expense as would creating the Deputy position; however, the recent retirement of Michael Reese dictated that the Supervisor position remain unfilled for two years, which creates a savings that was built into the current budget. With the $132,000 savings from not filling the Superintendent position, the net increase to the budget is only $23,000. Council Member Nakanishi questioned how PRCS can increase revenues, to which Mr. Hood responded that having someone with more recreation experience to oversee Hutchins Street Square will be helpful and that an internal promotion or recruitment from outside could provide additional ideas for running the department more efficiently and effectively and generate more revenue. Mayor Chandler questioned how much administrative support PRCS needs, especially in light of the growing cost of deferred maintenance. Mr. Hood expressed support for filling the Deputy position, stating the current acting Park Superintendent accepted the position knowing it would be temporary because he also serves as the Parks Project Coordinator and is busy preparing plans and specifications. Additionally, Mr. Hood stated that, as Director, he has assumed greater responsibilities with contact with the public regarding parks concerns, oversight of several employees, and managing the Community Center, while still pursuing grants, working with Council and Recreation Commission, and preparing and managing the PRCS budget. He believed there should be another level to take on the responsibility of supervising top field personnel and program level supervision. Council Member Johnson made a motion, second by Mayor Pro Tempore Kuehne, to adopt Resolution No. 2016-209 approving the classification and salary range of the new Deputy Director of Parks, Recreation, and Cultural Services and deleting one Park Superintendent. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Noes: None Absent: Council Member Mounce Comments by the Council Council Member Johnson stated that he and the Mayor will be at the San Joaquin Delta College meeting to yet again convince the college to fulfill its promise to build a campus in Lodi. He further expressed disappointment that Measure R failed on the ballot because funding park maintenance is still a serious problem and he stated he would like the City to try again on a future ballot. Mayor Chandler concurred with both comments, stating that he and Council Member Johnson will fight to encourage Delta to locate its north center campus in Lodi instead of Galt and that a solution must be found to resolve the parks funding issue. 5 Mayor Pro Tempore Kuehne stated that the Homeless Solutions Committee reviewed information on the Portland Loo, which is a stationary, non-portable toilet that could be utilized in the downtown area. City Manager Schwabauer stated the issue was discussed a few years ago. Council Member Nakanishi stated that downtown merchants were opposed to the concept at the time and questioned why the issue was being brought back for consideration. Mayor Pro Tempore Kuehne stated that the homeless situation has worsened since then and downtown business owners may be changing their minds. Council Member Nakanishi stated he would like to see the business owners approach Council about this concept. Council Member Johnson stated he recalled the concept was resolved at the staff level; not as a result of downtown business owners and agreed there should be another discussion on this matter. Mr. Schwabauer stated that the former Public Works Director resolved the issue by constructing a larger restroom facility at the transit station that is open longer (until 10 p.m. every day) with expanded security in lieu of pursuing a downtown restroom. Comments by the Public None. E. Adjournment There being no further business to come before the City Council, the meeting was adjourned at 7:32 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk 3