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HomeMy WebLinkAboutMinutes - October 4, 2016 SMLODI CITY COUNCIL SPECIAL CITY COUNCIL MEETING CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, OCTOBER 4, 2016 A. Call to Order / Roll Call The Special City Council meeting of October 4, 2016, was called to order by Mayor Pro Tempore Kuehne at 7:00 a.m. Present: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and Mayor Pro Tempore Kuehne Absent: Mayor Chandler Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo NOTE: Council Member Nakanishi arrived at 7:01 a.m. B. Reaular Calendar B-1 Adopt Resolution Resecting Low Bid as Non -Responsive and Awarding Contract for 2016 Downtown Concrete Cleaning to City Wide Property Service, Inc., of Sacramento ($19,980) (PW) Public Works Director Charlie Swimley provided a PowerPoint presentation regarding the 2016 Downtown Concrete Cleaning contract. Specific topics of discussion included request from Visit Lodi! to clean the downtown sidewalks in advance of the visit from travel writers October 23-27, 2016; cleaning of sidewalks, pavers, and the star feature on Elm Street; two bids submitted with the low bidder ruled as non-responsive; and project cost of $19,980, which is higher than last year. In response to Mayor Pro Tempore Kuehne, Mr. Swimley stated the low bidder's proposal was $14,000 and the cost of last year's project was $15,750; however, the contract did not include cleaning of the star feature on Elm Street. Council Member Johnson stated he is a supporter of Visit Lodi! and agrees the downtown sidewalks need to be cleaned; however, he questioned if this was the most opportune time for the City to clean the sidewalks or if it was being done now solely to accommodate Visit Lodi!'s request. Mr. Swimley stated the timing is perfect because staff anticipated cleaning the sidewalks between the end of the Farmers' Market because of the heavy foot traffic and food spills and the start of the holiday season. Visit Lodi!'s request is to have the cleaning completed prior to October 23, and staff will do its best to accommodate. Council Member Mounce stated that the streets are also in dire need of cleaning, to which Mr. Swimley stated that the cost to clean the streets in addition to the sidewalks would significantly increase the contract amount. The cleaning will focus on the concrete strips, the Americans with Disabilities Act ramps, and around the benches, while avoiding pressure washing the pavers so they stay in place. In response to Council Member Nakanishi, Mr. Swimley stated the sidewalks were cleaned last year; however, prior to that, it had been 20 years since they were cleaned. He added that, as a routine cleaning schedule is established, the sidewalks will look even better each time it is done. John Slaughterback expressed his opposition to contracting out work that employees should be able to handle, adding that employees should be challenged and given an opportunity to perform tasks in order to feel a sense of accomplishment. He suggested there are methods of encouraging employees to perform and they should be given benefits when they do. Myrna Wetzel concurred with Mr. Slaughterback, stating that often agencies will contract out projects because it is cheaper; however, employees in that case are not given an opportunity to take pride in their work. Alex Aliferis spoke in support of contracting out projects, stating it is often the best way a city can save money if it does not have the equipment, staff, or time to do a project. City Manager Schwabauer explained that this project requires specialty equipment the City does not have because there is a requirement to recirculate the water so chemicals do not enter the stormdrain system. In addition, this project would take additional staff because the Street Maintenance Workers are occupied daily with an already full schedule. Mr. Schwabauer stated that City employees work hard and perform complicated tasks on streets and sewer and water lines and he believes they do have a sense of pride in what they do. Mayor Pro Tempore Kuehne concurred with Council Member Mounce that the streets are also in need of cleaning and suggested using street sweepers. Mr. Swimley explained that the primary purpose of the street sweepers is to capture leaf debris and small particles to prevent them from entering the stormdrain system, but it is not effective in removing greasy spots from food spills. Downtown has a high concentration of people and many trees, so there is an increased level of street sweeping already. Mr. Swimley added that the recommended contract includes spot cleaning, but mainly for sidewalk areas. Council Member Mounce made a motion, second by Council Member Johnson, to adopt Resolution No. 2016-176 rejecting the low bid as non-responsive and awarding the contract for the 2016 Downtown Concrete Cleaning to City Wide Property Service, Inc., of Sacramento, in the amount of $19,980. VOTE: The above motion carried by the following vote: Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and Mayor Pro Tempore Kuehne Noes: None Absent: Mayor Chandler C. Adjournment There being no further business to come before the City Council, the meeting was adjourned at 7:16 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk 2